Openings at Peace Winds Japan

Key Activity Areas

• Oversee and support the overall project implementation of the field team in close consultation with the management team, assuring that projects are implemented within agreed scope, budget and timeframe and ensuring that objectives are met.
• Support the field team to develop their capacities in designing, implementing and monitoring activities which respond to the real needs of the target populations, promote the shift from conventional humanitarian WASH assistance to sustainable and impact-oriented approaches.
• Ensure integration of the approaches to address cross cutting issues especially PSEA, gender equity and equality and inclusion of diverse and vulnerable populations into project activities.
• Ensure that Monitoring, Evaluation, Accountability and Learning are practiced according to the organizational policy and donor requirement. Provide guidance and capacity building to the teams so that data collection, documentation, analysis and verification processes cover not only immediate outputs but seek to grasp outcomes and impacts and produce meaningful insights in project progress. Ascertain that donor reporting is with qualitative depth, in time and accurate.
• Maintain an up-to-date overview of the regional situation and reflect it in the program, including operationalization of recently enacted refugee acts, implementation of durable solutions to the protracted refugee situation in the region, and the emergence of new needs due to increased refugee influx, drought and floods, etc.
• Remain informed on ongoing trends and innovations in the global WASH and humanitarian/development community, all with a view towards possible new strategies and approaches.
• Facilitate the development of strategy for future PWJ interventions in Turkana County and support the country office in the development and production of concepts and proposals.
• Ensure all relevant documents related to the designated projects are produced and filed according to the guidelines and easily accessible in real-time to all relevant personnel.
• Proactively engage into relationships with relevant stakeholders (e.g. beneficiaries, community leaders, government officials, donors, UN agencies and other NGOs) in the field to promote meaningful partnerships and collaborations.
• Develop the budgets for the designated projects in collaboration with management and field teams in accordance with donor and PWJ’s requirements.
• Facilitate budget literacy among field team and conduct regular budget reviews with the team to assure that funds are spent according to the plan and donor agreements.
• Work closely with area manager and HR staff to ensure all personnel related issues of the staff under his/her supervision are carried out in accordance with HR guidelines. This includes recruitment, performance review, disciplinary action, exit interviews etc.
• Build effective and joyful team environments via regular team meetings, a consultative/deliberative, honest and transparent leadership style that supports trust and open, respectful communication while giving clear directions.
• Guide and mend the sector leads so that program and support teams work jointly towards a quality humanitarian intervention delivered within agreed scope, timeframe, and budget.
• Involve as far as possible team members in proposal development, budget management, reporting, external representation, and other tasks to build their competence and distribute workloads.
• Regularly assess and provide feedback on the quality of the program and interventions to the team members and discuss with them on how to maintain or improve

Qualifications and Experience

• Bachelor or higher degree/s that cover a relevant technical subject relating to WASH and project management, international development or business management.
• More than 3 years’ experience in a project management position in a humanitarian or development environment.
• More than 5 years’ field experience in implementing WASH or/and relevant humanitarian or/and development projects.
• Advanced planning, assessment and analytical skills with focus on systemic change.
• Proven facilitation skills, acquired participatory toolbox, and good governance approaches.
• Sound report and proposal writing skills including clear presentation and interpretation of data and justification of needs, approaches, and quality of results. Good negotiation skills and facilitation of multi-stakeholder cooperation.
• Experience in dealing with donors and government officials.
• Good knowledge of current frameworks, debates and strategies of humanitarian and development assistance.

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Roles and Responsibilities

Overall

1. Plan, coordinate, facilitate and create reports of WASH training and workshops for community-based WASH staff e.g. water supply monitors, hygiene promoters, teachers, WASH committee members among others.
2. Provide technical support and supervision to WASH community-based staff to empower them to fulfil their tasks and improve their performance
3. Coordinate with partners and stakeholders including UNHCR, county government, NGO and community partners to optimize WASH supports and resources in the project site through developing sounds relationship and synergies among the WASH programs in the region.
4. Maintain day to day communication with UNHCR and key WASH partners in order to implement WASH activities in harmonized, efficient and equitable manners.
5. Develop effective community engagement strategies and implement them with community-based WASH staff to promote community ownership in WASH related service delivery
6. Contribute to the development/establishment of WASH approaches, strategies and activities which fit in the context of the project site and in line with the directions of humanitarian assistance and guided by analysis of WASH sector needs and priorities.
7. Monitor and report on the use of sectoral programme resources (financial, administrative and other) ,verify compliance with approved allocation/organization rules, regulations and donor commitments, standards of accountability and integrity.
8. When need arises, prepare design and BoQ for constructing WASH facilities in consultation with PWJ project and WASH engineers, conduct monitoring and supervision of the construction sites.

Operation and maintenance of the Water supply system

1. Conduct regular monitoring and inspection of the water reticulation system to ensure smooth and uninterrupted water supply
2. Conduct regular assessment of day to day boreholes operations for checking of signs for preventive maintenance
3. Develop sound working relationship and communication with the team of water supply monitors to obtain timely reporting and any information on anomality to identify and respond swiftly to any technical problems
4. Monitor documentation of the water supply operators, support them in improvement if necessary and transfer the data from their ledger books to Excel template to generate monthly report to share with UNHCR and partners and analyze the trend
5. Engage WASH communities and community leaders and support the tap stand monitors to ensure maintenance of the taps stands and reduce breakages and vandalism for sustainability of the infrastructure.
6. Work closely with technical unit (master plumbers, plant foremen and plant electricians) to ensure timely execution of planned duties to reduce interruptions during water supply hours.

Water Quality Control

1. Collect water samples from selected water sources and from points of its usage i.e boreholes,households,water taps,schools and health facility
2. Carry out physical and bacteriological analysis of drinking water for all the camps and water sources. Coordinate and manage lab testing.
3. Ensuring training of national staff, incentive staff and WASH committees in technical areas including water quality testing and/or building and maintaining quality water point structures.
4. Ensure SPHERE standards both qualitative and quantitative are considered for analysis of water quality and quantity.

Sanitation and Hygiene

1. Together with hygiene promoters, WASH committees and community leaders, conduct assessments to understand barriers and motivators for promoting key sanitation and hygiene practices and behaviors.
2. Develop effective social and behavioral change intervention strategies for promoting key sanitation and hygiene practices and behaviors based on identified barriers and motivators. Support hygiene promoters to carry out these strategies through regular hygiene promotion activities and community dialogues to engage communities to foster their initiatives to improve their sanitation and hygiene
3. Provide technical assistance for the community agents and beneficial communities on construction/installment of WASH related facilities e.g. toilet, hand washing facility, refuse-pit and dish rack, etc.
4. Coordinate with education partners and schools to implement School Led Total Sanitation(SLTS), star school awarding and any other activities to promote sanitation and hygiene among school going children
5. Conduct community awareness creation sessions on menstrual hygiene management. This includes dialogues with leaders including religious leaders and any other trusted persons in the community
6. Work together with incentive sanitation cleaners, market committees and any other groups and individual to remove the waste from the residential and communal spaces, dispose the waste and manage existing disposal site properly. Develop a strategy for sustainable solid waste management service for the future implementation
7. Develop sanitation marketing strategies with CBOs and private sectors for sanitation and hygiene and involve hygiene promoters in carrying out sanitation marketing activities.

Project Implementation, Monitoring and Evaluation

1. Work with the health partners on how to interpret and use data/findings to guide targeted interventions and decision making
2. Work closely with the MEAL officer to conduct routine KAP surveys and latrine census.
3. Timely development of monthly, quarterly ,semi-annual and annual performance reports and highlighting success stories arising from the field
4. Represent the organization as required in inter-agency and government coordination meetings and liaise with other organizations working in the operational area where appropriate.
5. Carry out any other task as requested by the supervisor

Require Qualifications

Education and qualification

• Bachelor's degree in water engineering, public health/environmental health, analytical chemistry, biochemistry or microbiology from a recognized university
• Knowledge of SPHERE ,WHO and national quality standards
• Be a registered/licensed member of the relevant body
• Additional course or personal learning on community development, livelihood, project and business management is an asset
• Understanding of water pipeline designs, knowledge of ArcGis;Epanet,Autocad Civil-CAD and water modeling software is an asset

Relevant Experience

• Minimum 3 years relevant work experience in the area of WASH and at least 1 year in humanitarian setting.
• Experience in capacity building for community own resource persons or community based staff
• Experience in intervention projects with strong community involvement
• Experience in partner and stakeholder coordination
• Experience in designing and implementing social and behavior change communication

Skills and competencies

• Ability to observe and understand cultural and social contexts and reflect the understandings in programing
• Excellent analytical and report writing skills
• Strong community engagement and facilitation skill
• Ability to infuse positive energy to the team
• Attention to detail, keen at following procedures and meeting deadlines
• Ability to organize tasks simultaneously and prioritize work
• Strong verbal and written communication skills
• Strong interpersonal skills working with cross cultural and multi diverse teams
• Ability to build strong working relationships for partnerships
• Standards of Professional Conduct especially on integrity, service, and accountability