Jobs at British High Commission Nairobi

Job Description (Roles and Responsibilities)

Main purpose of job:

This is an exciting opportunity to work in one of Nairobi’s biggest missions to support the High Commissioner in the effective administration and running of her office. The job holder will be a member of the Cabinet team and will work closely with the Senior Leadership team to achieve the High Commissioner’s objectives.

The individual will need to be extremely efficient in managing a high volume of administration in a fast- paced environment. S/he should be able to prioritise work with confidence, and to identify and apply new systems where needed; attention to detail is important. This busy, interesting and challenging role will require strong organisational skills and an ability to think ahead and use initiative.

The High Commissioner looks to this position as one of the key roles in the mission as it enables her to manage and prioritise her time across the demands of the portfolio.

Roles and responsibilities:

The role requires a flexible, proactive and organised individual ready to work in a fast-paced environment to support the High Commissioner.

Running an efficient office for the High Commissioner

• Manage the High Commissioner’s electronic diary, organise travel/visas/accomodation and travel programmes (locally and internationally).
• Coordinate and process communications across Post, externally and with London. Manage the High
• Commissioner’s papers and electronic correspondence and provide direct responses as required. This will involve receiving, sorting and prioritising mail, and emails, redirecting as appropriate and responding to all routine correspondence independently.
• Log and record communications and responses (such as letters, emails and meeting notes) in an electronic filing system.

Acting as the public face of the High Commissioner’s office

• Independently lead on arranging meetings with external contacts including with Kenyan Government officials, the business sector, civil society and others. This for example would involve liaising with the
• Ministry of Foreign Affairs (MFA), other Kenyan Ministries and offices of prominent personalities.
• Meet and escort the High Commissioner’s visitors into the Mission, liaising with the security team as required.

Supporting the interface of the High Commissioner’s office with the broader mission

• Monitor and organise the High Commissioner’s workflow, filtering and prioritising demands on her time and attention, ensuring important/urgent work is actioned or delegated appropriately.
• Work with Heads of Section / Team Leaders across the British High Commission to ensure deadlines are met and commissioned briefings/papers are ready in advance of the High Commissioner’s meetings.
• Work with visit leads across Government Departments (including the security department) to help plan and prepare for the High Commissioner’s out of town official visits.
• Liaise with the Visits Officer in preparation for high level UK visitors into the country including prepation of briefing packs and ensuring alignment of the diary.
• Work closely with the High Commissioner’s Residence Manager and Social Secretary to plan and prepare for representational functions that will be hosted by the High Commissioner.

Line management

• Line manage the High Commissioner’s Social Secretary and two principal drivers ensuring they are tasked appropriately.
• Support their learning and development.

Resources managed:

• The High Commissioner’s Social Secretary, and two principal drivers
• The High Commissioner’s travel and catering budgets totalling £18,000

Essential qualifications, skills and experience

• A minimum of 6 years admin/office management experience in a fast-paced working environment.
• Able to pro-actively lead on key pieces of complex work with limited support and flexibly respond to new priorities as they arise.
• Ready to work in a fast-paced environment, attention to detail, highly adaptable and can meet tight deadlines.
• Shows initiative by suggesting new ways of working (including digitally), embracing change whilst supporting other colleagues in doing so.
• You employ various methods to keep on top of your workload, and manage competing priorities from a range of stakeholders.
• A willingness to do some out of (core) hours work when necessary. Time off in lieu of of extra hours worked is provided as appropriate.
• Excellent IT skills including working knowledge of MS Office packages.

Desirable qualifications, skills and experience

• Experience of working on High Level /or fast-paced multifaceted projects

Required competencies

• Making Effective Decisions, Leading and Communicating, Collaborating and Partnering, Delivering at Pace

Application deadline
1 March 2022

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Job Description (Roles and Responsibilities)

Main purpose of job:

• To disrupt the flow of illegal migration by air to the United Kingdom and identify and disrupt the activity of the organised crime groups behind it.
• Develop operational intelligence products through the collection, interpretation and evaluation of relevant quantitative and qualitative information sources.
• Work closely with HMG partners at post, host authorities and international partners to support the development of intelligence and investigations to disrupt organised crime groups.

Roles and responsibilities:

Investigation: Individual case working investigations as tasked by IEI

Crime: Using collaborative working with overseas and UK law enforcement partners develop intelligence and investigations to disrupt organised crime groups targeting the UK.

Intelligence gathering and analysis: Develop operational intelligence products through the collection, interpretation and evaluation of relevant quantitative and qualitative information sources. Strong problem solving skills are required to identify and investigate suspected organised immigration crime and to gather evidence-based intelligence. Ensure that all relevant intelligence is gathered, assessed and disseminated in line with guidance.

Liaison: Build effective working relationships with host authorities, International partners (FCC/EU) and UK partners to support the delivery of crime and intelligence objectives. Lead the exchange of actionable intelligence with local law enforcement partners and counterparts in other Diplomatic missions to identify and mitigate threats to the UK border. Representing the Home Office professionally, developing effective partnerships with the wider Embassy and with key external partners.

What we do:

Immigration Enforcement International (IEI) operates to prevent illegal immigration and disrupt the organised immigration crime groups behind it, supporting both the Immigration Enforcement mission and the Home Office purpose. We have staff deployed to approximately 53 locations across the world.

We deliver this by:

• Providing intelligence support to the visa operation, supporting UKVI to take an increasingly global approach to risk streaming built on the analysis of objective data and enhanced with local risk indicators
• Working with carriers around the world to reduce the threat of inadequately documented arrivals (IDAs) reaching the UK by air
• Developing intelligence packages related to the visa or air threat for subsequent criminal investigations and prosecutions

What we want from you?

ILOs need to have excellent people skills that they can use strategically to build relationships with key partners to assist Immigration Enforcement in delivering it’s objectives. Face to face work is a fundamental part of the job, as is the delivery of training, so the successful candidate should be prepared to do some public speaking.

The role of ILO is extremely varied. The challenge with all IEI work is to deliver both the reactive elements such as air calls and requests for support from visa section, as well as the pro-active elements such as intelligence research and liaison with stakeholders. As such ILOs need be able to manage very challenging workloads, deliver at pace and be flexible in support of business aims. Once up to speed in the role the successful candidate should be able to work towards objectives with minimal supervision.

The role necessitates travel for liaison, training, site visits and meetings. Most of this can be done in a day but some overnight stays will be required. The successful candidate will also be required to attend training in the UK, most likely for a duration of 1-3 weeks.

Working for IEI is fantastic, as much as for the development opportunities it offers as the actual experience of delivering our objectives which can be hugely satisfying. Above all we want you to be keen and to enjoy your work, so that you will find working for IEI as rewarding as we do.

Essential qualifications, skills and experience

• Holder of UK/EU/US/CAN/AUS diplomatic passport or ordinary passport and a valid Kenyan work permit
• Strong interpersonal and verbal communication skills.
• A high level of written and spoken English with the ability to write high quality reports.
• Strong organisational and time management skill.
• An ability to work under pressure with minimal supervision is essential.
• Previous immigration, law enforcement and/or analytical or investigation experience would be an advantage.

Required competencies

Seeing the Big Picture, Making Effective Decisions, Leading and Communicating, Collaborating and Partnering, Delivering at Pace

Application deadline
2 March 2022