Vacancies at Aga Khan University Hospital

Job Summary

The Aga Khan University is looking to hire an Administrative Assistant who will provide efficient administrative support services to the Chair and the Program Director in   the Department of Paediatrics and Child Health. The job holder will work closely with the Program Director to ensure smooth running of the Paediatrics Residency program in line with ACGME accreditation standards.

Responsibilities

• Provide academic support for the Paediatrics Residency Program on behalf of the Program Director.
• Coordinate selection interviews for the residency program.
• In close consultation with Program Director and Chief Resident, prepare teaching and rotation schedules and ensure both schedules are disseminated to faculty and students.
• Ensure examination preparations are completed on time. Administer Continuous Assessment Test in liaison with the Program Director 
• Ensure the annually updated residency training manual is provided to the academic office in a timely manner. 
• Prepare attendance sheets for resident modules, send calendar invites of the modules, issue evaluation forms to residents presenting, and ensure the venue is booked and timetables are available. 
• Provide administrative support to the department of Pediatrics and Child Health as required.
• Record meeting attendance, provide minutes for departmental, board of examiners, dissertation, and DRTC meetings. 
• Work closely with Departmental Research Review Committee Chair to schedule dissertations reviews and compliance.  
• Provide administrative support for ACGME -I in all related matters.
• Work closely with PGME to ensure that ACGME-I requirements are met and adhered to.

Requirements

• Higher National Diploma in Business Administration or Secretarial Studies
• Desirable, Bachelor’s degree in business administration
• Proficiency in computer applications
• At least two (2) years of relevant experience
• Excellent written and oral communication skills.
• Excellent word processing and IT skills, including knowledge of a range of software packages.
• Ability to work under pressure and to meet tight deadlines.
• Excellent organizational and time management skills.
• Excellent interpersonal skills.
• Audio typing and shorthand skills
• Ability to relate well with faculty and hospital staff at all levels.
• Flexibility and adaptability to juggle a range of different tasks and work extra hours to meet deadlines

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Responsibilities

• Lead the team in development, implementation and monitoring of unit based clinical policies and procedures
• Take lead in identification, definition and monitoring of unit based clinical indicators
• Responsible for continuing education/training for nurses in assigned unit
• Participate in evaluation of care and outcomes through Mortality and Morbidity discussions, clinical incidence trends and clinical indicators
• Participate in establishment of standards of care with unit staff, and monitors delivery of care according to established standards.
• Together with the Nurse Manager, conduct regular evaluation of nurses and designs individual development plans based on identified learning/training needs
• Ensure  monthly report of learning activities and spot checks are  submitted to the relevant persons on time
• Communicate effectively with the multidisciplinary team about all clinical matters such as infection control in assigned unit, spot checks and documentation.
• Guide nurses to evaluate effectiveness of  care given through re-assessments
• Ensure patients receive appropriate teaching about their condition and treatments
• Provide leadership of the multidisciplinary team and ward management in the absence of the nurse manager.
• Design a plan for continuing unit based learning and works with the nurse manager to ensure participation of all nurses
• Maintain records of all learning activities for the unit and individual nurses participation
• Designs methods to motivate nurses in assigned unit to pursue individual professional growth and development
• Participate in evaluation of nursing documents to ensure their appropriateness in capturing patient information
• Ensure nursing staff are familiar with the documentation policy and train nurses on the use of all nursing forms/charts
• Ensure compliance to documentation policy through spot-checks on nursing forms such Initial assessment, Vital signs chart, Patient Education Record, and fluid chart, treatment sheet and progress notes chart
• Take lead in unit based Continuous Quality Improvement (CQI) projects, Clinical Care Program Certification (CCPC) and ensures participation by   nurses.
• Guide nursing staff in initiation of and participation in unit based as well as hospital wide nursing research projects.

 Requirement

• Registered nurse (KRN/M; KRCHN) with a BSc-Nursing degree
• Current licensure with the Kenya Nursing Council
• Certification in BLS
• Minimum 5 years continuous nursing experience in Operating Theatre unit in an acute care hospital.
• Possess teaching abilities, leadership qualities, professional judgment, critical thinking and problem-solving abilities, and a sense of professional development
• Demonstrate evidence-based knowledge of current practices in nursing

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Responsibilities:

• Assist in guiding patients when selecting frames for proper fit and styling
• Maintaining shop displays
• Basic bookkeeping duties associated with tracking patient’s orders and recording purchases and other necessary information for each patient
• Working with sales professionals from vision care suppliers
• Ensuring that all orders arrive and are to the specifications of the patient

Requirements:

• Diploma in a Sales and Marketing related field from a reputable Institution
• 2 years’ work experience as an Optical Assistant
• excellent interpersonal and organizational skills