Vacancies at Anti-Counterfeit Agency

JOB REFERENCE: ACA/D/10 (4 POSTS): BASIC SALARY-KSHS 24,775 PERMANENT & PENSIONABLE

Job Specifications

The Driver is responsible to the Senior Administration Officer for: -

• Carrying out minor mechanical repairs;
• Recognizing and reporting malfunctioning of the vehicles;
• Ensuring security of the vehicles on and off the road;
• Ensuring safety of passengers and/or goods in the vehicle;
• Maintaining cleanliness of the vehicle assigned to him; and
• fEnsuring possession of all the requisite documents and tools for any specific journey.

Person Specifications

For appointment to this position, the person must have: -

• KCSE Mean Grade D+ or equivalent qualification;
• A good command of both oral and written English and Kiswahili languages;
• Possession of a clean and valid Driving License;
• A Government suitability test for drivers;
• A valid Certificate of Good Conduct; and
• Fulfil the requirements of Chapter Six (6) of the Constitution

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JOB REFERENCE: ACA/ACI/6 (2POSTS): BASIC SALARY-KSHS 64,481 - PERMANENT & PENSIONABLE

Job Specifications

The Anti-Counterfeit Inspector is responsible to the Senior Anti-Counterfeit Inspector and will: -

Conduct on job training for the inspectors;

• Receive and act on complaints relating to enforcement of intellectual property rights;
• Implement the prosecution policies and procedures;
• Coordinate investigations of complaints from intellectual property rights owners;
• Ensure that witnesses attend courts through witness summons;
• Conduct prosecution of cases;
• Coordinate the compiling of court files/cases;
• Make test purchases of suspected goods from the market for sampling, testing and analyzing;
• Conduct raids on suspected counterfeit goods;
• Initiate action on suspected counterfeit goods;
• Supervise the entering, inspecting, seizing, detaining suspected counterfeit goods;
• Compile reports on suspected counterfeit goods;
• Maintain prosecutions registers and files;
• Perform any other duty as may be assigned.

Person Specifications

For appointment to this position, the person must have: -

• Bachelor’s degree in Criminology, Social Science, Business Administration or its equivalent from a recognized institution
• Proficiency in computer applications; and
• Fulfil the requirements of Chapter Six (6) of the Constitution.

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JOB REFERENCE: ACA/FAO/6 (1 POST): BASIC SALARY-KSHS 64,481 - PERMANENT & PENSIONABLE.

Job Specifications

The Finance & Accounts Officer is responsible to the Senior Finance & Accounts Officer and will be: -

• Processing payments as per established procedures and policies
• Capturing invoices/certificate of contract into the system
• Reviewing payments vouchers to ensure compliance to approved procedures
• Supervising daily cash count and posts transactions as per approved systems
• Liaising with suppliers to facilitate reconciliation of accounts
• Sorting out the reconciliation items in the bank statements, payroll and accruals accounts
• Processing payments and making appropriate entries into staff bank accounts.
• Carrying out reconciliations of salaries and wages accounts as per approved procedures and policies
• Preparing payroll as per approved procedures and policies
• Maintaining accurate accounting records
• Ensuring that all revenues/incomes are receipted and banked intact as per laid down procedures.
• Ensuring that all banking reconciliation is done promptly and timely follow-ups made on any identified discrepancies
• Ensuring proper accounting for the petty cash and effective management of imprest system from various departments.
• Participating in the process of conducting annual stock takes and reconciliation of the same to the respective ledger accounts.
• Maintaining a fixed asset register ensuring that assets purchased are properly recorded on the register.
• Reconciling accounts of debtors as per policy and procedures
• Preparing of external audit schedules as directed by the Head of Finance.
• Preparing monthly management accounts for the management
• Ensuring statutory deductions and payments are remitted to the respective authorities
• Perform any other duties as assigned.

Person Specifications

For appointment to this position, the person must have: -

• Bachelor’s degree in Commerce, Business Administration, Economics, Statistics, Social sciences, or related disciplines;
• Proficiency in computer applications; and
• Fulfil the requirements of Chapter Six (6) of the Constitution

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JOB REFERENCE: ACA/LO/6 (2 POSTS): BASIC SALARY - KSHS 64,481 - PERMANENT & PENSIONABLE.

Job Specifications

The Legal Officer is responsible to the Senior Legal Officer and will be: -

• Compiling monthly reports on all cases being handled by the Authority;
• Ensuring that all the documents received by the Authority are properly stamped, commissioned and registered;
• Administering legal matters in the Authority;
• Maintaining a register on loans and debts by the Authority and staff;
• Provide legal advice;
• Attending court on behalf of the Authority; and
• Performing any other duty as may be assigned by the management.

Specifications

For appointment to this position, the person must have: -

• Bachelor of Law degree from a recognized institution;
• Proficiency in computer applications; and
• Fulfil the requirements of Chapter Six (6) of the Constitution.

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Job Reference: ACA/SHRO/5 (1 Post): Basic Salary - Kshs 98,958 - Permanent & Pensionable.

Job Specifications

The Senior Human Resource Officer is responsible to the Principal Human Resource Management and Administration Officer for: -

• Planning, coordinating and monitoring capacity building initiatives for the organization;
• Facilitating and conducting training programmes, and seminars aimed at staff development and capacity building;
• Monitoring the effectiveness and impact of the performance management programme;
• Undertaking both the formative and summative evaluation procedures to monitor the effectiveness of the programme;
• Preparing monthly, quarterly, half year and annual reports;
• Keeping records and follow up on all staff relating to capacity building / staff development; and
• Perform any other duties as may be assigned by the management from time to time.

Person Specifications

For appointment to this position, the person must have: -

• Bachelor of Arts degree in Social Sciences (Human Resource Management, Sociology, Development Studies, Education, Economics, Public/Business Administration, Commerce) or its equivalent from a recognized institution;
• Postgraduate Diploma in Personnel/Human Resource Management or its equivalent from a recognized institution or Certified Human Resource Practitioner course (CHRP);
• A minimum period of four (4) years relevant cumulative work experience;
• Proficiency in computer applications; and
• Fulfil the requirements of Chapter Six (6) of the Constitution.

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Job Reference: ACA/SAI/5 (1 Post): Basic Salary - Kshs 98,958 - Permanent & Pensionable.

Job Specifications

The Senior Anti-Counterfeit Inspector is responsible to the Principal ACA Inspector and will: -

• Be in charge of border points, airports, seaports and any other duty station as may be assigned;
• Implement the prosecution policies and procedures;
• Receive and act on complaints relating to enforcement of intellectual property rights;
• Collect, collate, analyze data and compile monthly, quarterly and annual reports for onward transmission to the Principal Anti-Counterfeit Inspector in the region;
• Liaise with the Authority’s legal office on legal matters;
• Receive, investigate and resolve consumer related complaints on counterfeit goods; and
• Perform any other duties as may be assigned.

Person Specifications

For appointment to this position, the person must have: -

• Bachelor’s degree in Criminology, Social Science, Business Administration or its equivalent from a recognized institution
• A minimum period of four (4) years relevant cumulative work experience
• Proficiency in computer applications; and
• Fulfil the requirements of Chapter Six (6) of the Constitution.

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Job Reference: ACA/SAD/5 (1 Post): Basic Salary - Kshs 98,958 - Permanent & Pensionable.

Job Specifications

The Senior Administration Officer is responsible to the Principal Human Resource Management and Administration Officer for: -

• Facilitating the development and maintenance of proper information retrieval systems including filing departmental documents, correspondence and other materials in the appropriate location.
• Facilitating the receipt and routing of all incoming and outgoing mail and ensures prompt posting / delivery as appropriate.
• Facilitating the travel logistics including processing of travel documents in liaison with the Procurement Officer
• Facilitating the provision of mailing and messengerial services.
• Facilitating the coordination / organization of staff meetings, including venue bookings, travels arrangements, and/or accommodation.
• Coordinating with Finance Division in the maintenance /update of inventories, equipment, and assets of the organization; ensures the same are insured
• Facilitating the maintenance and cleaning of the offices, and ensures adequacy of office supplies & refreshments
• Ensuring the integrity of the use of office equipment such as telephone
• Ensuring that the organization’s office equipment, communication systems and the general state of the offices are in good condition
• Ensuring prompt payment of utility bills
• Perform any other duties as may be assigned.

Person Specifications

For appointment to this position, the person must have: -

• Bachelor of Arts degree in Social Sciences (Human Resource Management, Sociology, Development Studies, Education, Economics, Public/Business Administration, Commerce) or its equivalent from a recognized institution;
• A minimum period of four (4) years relevant cumulative work experience;
• Proficiency in computer applications; and
• Fulfil the requirements of Chapter Six (6) of the Constitution.

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Job Reference: ACA/ PLO/4 (1 Post): Basic Salary - Kshs 103,394 - Permanent & Pensionable.

Job Specifications

The Principal Legal Officer is responsible to Deputy Director Legal Services for: -

• Initiating the development and formulation of policy concerning legal matters in the Authority;
• Preparing the requisite documents and attending court proceedings;
• Advising the Authority on compliance with Act, and other relevant laws;
• Liaising with external lawyers on assigned litigation matters and other legal matters;
• Compiling the annual report and statistics for the Division;
• Initiating the drafting, reviewing and revision of legislation; and
• Perform any other duty as may be assigned.

Person Specifications

For appointment to this position, the person must have: -

• Master’s degree in Law or Business Management/Administration;
• Bachelor of Laws degree from a recognized institution;
• Must be an advocate of the High Court of Kenya in good standing;
• A minimum period of eight (8) years’ cumulative work experience;
• At least four (4) years relevant work experience in supervisory level; and
• Meet chapter six of the constitution requirements.

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Job Reference: ACA/DDFA/3 (1 POST):  Basic Salary - Kshs 154,439 - 5-Year Contract, Renewable Subject To Satisfactory Performance.

Job Specifications

The Deputy Director Finance/Accounts is responsible to Director Corporate Services for: -

• Ensuring that all financial resources of the Authority are effectively and efficiently managed by maintaining financial controls, prudent procedures, adequate records, and accountability standards that meet requirements of the oversight governance body and regulatory authorities;
• Ensuring financial practices of the organization are carried out in adherence to professional ethics and standards of accounting (per ICPAK and IAS, IFRS);
• Coordinating, generation and analysis of financial and management accounts for the Management and Board;
• Supporting the Authority in the preparation, co-ordination and control of budget, cash flow projections and actual cash analysis;
• Managing annual audits and liaising with external auditors on issues related to audit;
• Liaising with tax consultants and other regulatory authorities (KRA, RBA, NSSF, and NHIF) on areas relevant to them;
• Authorizing payroll and ensuring that all statutory and non-statutory deductions are made properly, promptly and are remitted to the respective authorities as required by law;
• Approving payments;
• Acting as the financial advisor to the Authority and provide management with investment advice;
• Ensuring the Authority’s financial resources are safeguarded from loss through fraud and error by maintaining an adequate system of internal controls;
• Ensuring the Authority complies with all the legal, regulatory, and audit requirements;
• Ensuring that timely and accurate reports are submitted to the Management and to Board;
• Ensuring that financial reports are timely and accurate and are in accordance to IPSAS;
• Coordinating preparation and submission of final accounts in a timely manner;
• Providing effective supervision to staff in the division; and
• Perform any other duty as may be assigned.

Person Specifications

For appointment to this position, the person must have: -

• Master’s degree in Business Administration or related disciplines;
• Bachelor’s degree in Commerce, Business Administration, Economics, Statistics, Sociology, or related disciplines;
• Obtained Certified Public Accountants CPA(K) or its equivalent from a recognized Institution;
• A member of Institute of Certified Public Accountants;
• A minimum period of ten (10) years relevant cumulative work experience;
• At least five (5) years relevant work experience in management;
• Proficiency in computer applications; and
• Fulfil the requirements of Chapter Six of the Constitution.

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Job Reference: ACA/ DIAR/2 (1 POST): Basic Salary - KSHS 180,093 - 5 -Year Contract, Renewable Once.

Job Specifications

The Director, Internal Audit and Risk assurance is responsible to the Audit & Risk Committee functionally and administratively to the Executive Director for: -

• Managing the core functions of the Internal Audit and Risk Department
• Coordinating implementation of the vision, mission, set goals and objectives of the Authority;
• Coordinating the preparation of respective board papers;
• Oversees the development and continuous review and assessment of the internal audit and corporate risk management strategies, policies, guidelines, procedures and frameworks;
• Coordinates the development and implementation of a flexible risk based annual internal audit plan using risk-based support models and methodologies;
• Provides leadership in the establishment and implementation of an integrated internal audit system in accordance with Sec 73 of the Public Finance Management Act 2012 and International Auditing Standards;
• Monitors the efficiency of operations within the organization and ensures that all Authority’s resources are utilized prudently and optimally;
• Provides oversight of other controls and monitoring functions related to risk management, compliance, security, ethics, and environmental issues;
• Coordinates audit reviews of the effectiveness of risk management process and the adequacy of internal controls in the Authority;
• Advises the management on organizational changes through formulation of new policies and procedures emanating from audit engagements;
• Oversees audit programs and testing procedures to ensure appropriateness for the areas in scope to conform to regulation, policies, departmental procedures, and professional standards;
• Oversees performance of scheduled, ad hoc audit investigations and forensic audits as may be required and submits reports of findings to the Audit and Risk Committee of the Board;
• Coordinates follow-up audits to ensure implementation of audit recommendations;
• Oversees divisional capacity building by organizing periodic training workshops to promote awareness of governance, risk management, and internal controls among the Authority’s stakeholders;
• Coordinates the development and implementation of fraud and unethical behavior prevention programs driven by risk-based support;
• Oversees the preparation of annual and performance reports in regards to Risk and Audit;
• Oversees the preparation of Risk and Audit reports to the Authority’s Management and to the Board Risk and Audit committee;
• Coordinates performance of special analyses and reviews, including compliance, instances of alleged fraud and unethical misconduct by the employees of the Authority; and
• Coordinates the reviewing of reports on the accuracy, timeliness and relevance of the financial and other organizational information that is provided for management.

Person Specifications

For appointment to this position, the person must have: -

• A Masters degree in Social Sciences, Business Administration or its equivalent from a recognized institution;
• A Bachelors degree in Social Science, Business Administration or its equivalent from a recognized institution;
• Professional qualification and membership to a professional body where applicable;
• A minimum period of twelve (12) years’ cumulative work experience;
• At least six (6) years relevant work experience in management;
• Proficiency in computer applications; and
• Fulfil the requirements of Chapter Six (6) of the Constitution.