Vacancies at Athena

High-level Responsibilities

• Team management
• Stakeholder management
• Candidate management
• Candidate sourcing, processing, and endorsement
• Job offers and onboarding
• Reporting

Specific Responsibilities

Collaboration with Hiring Managers

• Understand the hiring requirements of a specific role through open communication with the hiring manager
• Ensure that all needed information is gathered using the job description template including but not limited to:
• Position Summary
  • Specific Duties and Responsibilities
  • Metrics
  • About You (Qualifications)
  • Hiring Plan
  • Interview Questions

Searching

• Post the open position in the Athena Applicant Tracking System tool 
• Utilize all sourcing channels in searching for a good pool of candidates including online job portals, social media platforms and LinkedIn, referral program, own network
• Coordinate with Recruitment Marketing Specialist for any marketing material needed for sourcing initiatives

Processing

• Process the pool of candidates in the bucket for a specific position
• Administer exams and project tests and/or endorse the applicant to the Test Administrator as applicable
• Conduct final interviews
• Prepare a corporate profile of each qualified candidate

Endorsement

• Endorse to the hiring manager the qualified candidates for the position
• Coordinate the availability of the hiring manager to conduct the interviews
• Coordinate with the candidate on the interview schedules
• Send meeting invites for the scheduled interviews
• Ensure attendance of the hiring manager and the candidate for the scheduled interview

Feedback Giving

• Get the results of the interview and hiring decision of the hiring manager
• Share the hiring results to the candidate via email

Onboarding

• Conduct job offer to the chosen candidate
• Endorse to 3rd party partner for Background Investigation
• Endorse for onboarding

Management of the ATS 

Reporting

• Regularly submit reports on the status of XP vacancies

Continuous Improvement

• Anticipate hiring needs of various Athena departments
• Build the reputation of Athena that passive applicants send their CVs even without any actual open positions
• Build a database of applicants for Athena corporate positions
• Build a database of job descriptions and hiring plans for all existing positions
• Develop testing tools on basic skills for administrative functions, supervisory positions, and leadership competency
• Develop unstructured questions for the 1st part of the interview (building rapport and validation of Athena culture) and incorporate the structured/behavioral questions for the 2nd part of the interview which will be used by the final interviewers
• Stay up to date on current trends, best practices and new opportunities on headhunting and executive searches

Your Metrics Results

• Sense of Urgency = demonstrates a sense of urgency and drives closure of tasks
• Project Management = creates and manages project plans to achieve business goals
• Timeliness = prompt submission of reports and reply to emails
• Quality/Attrition = 90 day retention of new hire
• Time to Hire = 30 days for non-working candidates, 60 days for working candidates
• Cost per Hire = within budget of the approved CPH

External and Internal Customers

• Candidate Feedback = applicant satisfaction during the course of the specific stage of the recruitment process
• Hiring Manager = internal customer satisfaction in the hiring process of a specific position

Values

• Teamwork - we are one team and shares one vision that gains strength from our professional diversity
• Integrity - we uphold strong moral uprightness
• Respect - we treat our applicants and our clients with mutual respect, sensitivity and embrace individual diversity
• Passionate - we are passionate about recruitment showing enthusiasm, drive and energy while understanding of the needs of our applicants and our clients
• Accountability - we take ownership in seizing opportunities and honor our commitments, we use experience and good judgment to support the company
• Excellence - we deliver what we promised while working to the highest quality standard
• Communication - we ensure clear communication, we encourage open exchange of ideas and opinions
• Continuous Improvement - we proactively seek to improve ourselves and our service quality to exceed client expectations with forward-looking ideas

About You

• Solid Experience
  • At least 5 years of work experience in end-to-end corporate recruitment experience
  • In-depth understanding of recruitment processes and candidate selection processes including boolean passive searches and utilizing job portal
• Excellent communication and interpersonal skills
• Inherently motivated and professionally persistent
• Listening skills and time management
• Excellent project management and multi-tasking skills
• Creative thinker and proactive problem solver 
• A police clearance is required for successful candidates and should be readily available once identified for the role

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Role Overview

• The Recruitment Analyst plays a critical operational role in ensuring a seamless candidate journey from offer stage through onboarding. This role is responsible for managing candidate onboarding, coordinating and expediting background checks, maintaining consistent candidate communication, and ensuring efficient handling of recruitment distribution channels.
• The Recruitment Analyst ensures compliance, timeliness, and high-quality candidate experience while supporting recruitment velocity and operational continuity.

Duties & Responsibilities
Onboarding (Candidate Onboarding)

• Facilitate end-to-end onboarding for successful candidates
• Issue recruitment agreements and ensure completion of required documentation
• Track pre-employment requirements (IDs, government identifiers, compliance documents)
• Coordinate onboarding timelines to ensure class readiness
• Ensure candidates are fully cleared prior to training start

Background Checks

• Liaise directly with background check vendors to ensure timely processing
• Track and monitor background check turnaround times (TAT)
• Proactively follow up on discrepancies and clearance delays
• Ensure candidates provide required documentation and HR confirmations
• Maintain compliance standards before offer confirmation
• Escalate high-risk or flagged cases appropriately

Candidate Communication

• Serve as the primary point of contact for candidates post-offer
• Provide timely updates throughout recruitment and onboarding stages
• Address candidate inquiries regarding documentation, timelines, and requirements
• Ensure professional and consistent communication aligned with Athena standards
• Reduce candidate fallout through proactive engagement

Distro Email & Inbox Management

• Manage recruitment distribution emails
• Respond to internal and external inquiries in a timely manner
• Route requests appropriately to relevant stakeholders
• Maintain organized tracking of communications

ATS & Documentation Management

• Ensure accurate and up-to-date ATS records
• Track candidate status movements
• Maintain onboarding and background check logs
• Support reporting on clearance status and onboarding metrics

Reporting & Coordination

• Provide regular updates on onboarding progress and background check status
• Track clearance rates and onboarding readiness per cohort
• Identify bottlenecks and proactively propose solutions

Key Stakeholders

• Candidates
• Recruitment Team
• Learning Experience Team
• Background Check Vendors
• Hiring Managers

Skills and Competencies

• Strong attention to detail and compliance orientation
• Excellent written and verbal communication skills
• Strong organizational and tracking skills
• Ability to manage multiple candidates and deadlines simultaneously
• Proactive follow-up and stakeholder coordination
• High sense of urgency and ownership

Relevant Experience Required

• • 2-4 years of experience in recruitment coordination, HR operations, onboarding, or compliance

Educational and Certification Requirements

• College Graduate with relevant degree