Vacancies at Beacon of Hope Vocational Training College

JOB SUMMARY

This position is responsible for the effective delivery of the curriculum, student discipline, effective management of learning resources and assessments. The incumbent will be expected to deliver quality lessons through offering and imparting appropriate practical and theory skills in line with the Ministry of Education curriculum while upholding BOH values and standards for optimum development of students at the grassroot level.

KEY RESPONSIBILITIES

    R1. Academic Excellence

• Prepare and use work schemes, course outlines and lesson plans in line with the approved examining body curriculum in delivering teaching and instructing students.
• Conduct engaging and effective lectures, practical sessions, and assessments in the department
• Foster a positive and participative learning environment that aligns with the institution’s commitment to quality education.
• Evaluate and assess students’ academic performance in a fair and transparent manner.
• Provide constructive feedback to students to facilitate continuous improvement in their learning.
• Forward specifications of training materials through the relevant channel for requisition and purchasing and supervise and control the use of materials and resources in the department
• Implement the approved curriculum, ensuring relevance to industry standards and advancements.
• Integrate practical, hands-on experiences into the teaching process to enhance students’ technical skills.
• Contribute insights and feedback to the college management to ensure continuous improvement.
• Foster partnerships with industry professionals for guest lectures and real-world insights.

   R2. Character development

• Provide mentorship and guidance to students, promoting their academic and professional development.
• Liaise with practicing industry professional to give students career readiness exposure talks
• Support students in career planning, internships, and other practical experiences.
• Help trainees cope with life emerging issues and sensitize them on positive living by referring them for guidance and counselling where necessary and appropriate
• Build trainees to become responsible citizens through structured and intentional mentorship coaching
• Organize and facilitate safe spaces where students can have straight talks and mental health awareness forums
• Help trainees know God and relate with Him by encouraging them to actively participate in daily morning devotion and the annual youth conferences

   R3. Industrial attachment

• Actively participate in the placement of vocational learners to industrial attachment in their respective fields.
• Actively participate in assessment of the student on attachment and monitor their progress
• Act on feedback provided by the industry partners to improve the current student learning experience
• Encourage the trainee to participate in apprenticeship opportunities available in the different pillars at Beacon of Hope

  R4. Learning outside the classroom

• Organize, participate and supervise the co-curricular activities.
• Encourage participation, teamwork and cooperation fostering a sense of belonging and Community.
• Organize, participate and encourage the students to take part in community social responsibility activities e.g. social work
• Plan and undertake field exposure trips for and with trainees
• Support the Dual Training System

  R5. Partnerships, linkages and collaboration

• Participate in departmental meetings, workshops, and strategic planning sessions.
• Collaborate with colleagues within the department and across departments to foster an interdisciplinary approach to technical education.
• Stay abreast of industry trends, new technologies, and advancements in the relevant field
• Pursue professional development opportunities to enhance teaching methodologies and technical knowledge.
• Engage former students to help foster a vibrant alumni forum.

KNOWLEDGE, SKILLS AND ABILITIES

(The knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, and prior experience or on-the-job training).

Level of Education:

• A minimum academic qualification in craft certificate or NITA Grade 1 in any of the relevant fields.

Specialized Training/Professional Qualifications:

• O.T certification will be an added advantage.

Competencies/Abilities/Skills Required:

• Must be diligent and responsible with strong leadership skills
• Person of unquestionable integrity
• Demonstrate report writing and communication skills with good spoken and written English and Kiswahili.
• Ability to work with minimal supervision and deliver on strategic results
• Must be a well-organized individual who is able to coordinate tasks well and complies with given instructions.
• Have ability to work and relate well with people from diverse backgrounds, and handles people in a firm but highly respectful manner.

Job experience

• At least three (3) years’ relevant work experience as a vocational trainer.

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Position Summary:

As a Laboratory Technologist at Beacon of Hope Hospital, you will be responsible for ensuring provision of efficient, speedy, and accurate laboratory services (tests and procedures) to assist in diagnosing, monitoring, and treating patients in our BOH Hospital.

Key Responsibilities:

• Perform a variety of technical and analytical tests on patient samples using both manual and automated techniques.
• Ensure the accuracy and reliability of test results by following established procedures and quality control measures.
• Prepare specimens for analysis, including labeling, centrifuging, and aliquoting.
• Maintain laboratory equipment, troubleshoot issues, and perform routine maintenance as required.
• Adhere to strict safety protocols and ensure a clean and organized work environment.
• Document and report test results in a timely and accurate manner, maintaining thorough records.
• Collaborate with healthcare professionals to provide clinical support and contribute to patient care.
• Assist in inventory management, including monitoring stock levels and ordering supplies as needed.

Qualifications and Requirements:

• Holds a minimum of Diploma in Medical Laboratory Technology from an accredited institution.
• Valid and up-to-date registration and practice license from the Kenya Medical Laboratory Technicians and Technologists Board.
• Has a track record of proven experience working as a Laboratory technician preferably in a healthcare setting for at least 3 years
• Strong understanding of laboratory procedures, protocols, and quality assurance practices.
• Familiarity with a range of laboratory equipment and instruments, with the ability to troubleshoot technical issues.
• Excellent attention to detail and accuracy in performing tests and recording results.
• Commitment to maintaining a safe and compliant laboratory environment.
• Familiarity with any HMIS and EMR software will be an added advantage.

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JOB PURPOSE

This position contributes to SEE goal “Transformed individuals, families and communities through spiritual, physical, economic and social empowerment who embrace progressive values, and engage in productive, gainful and sustainable activities’’. The incumbent is primarily responsible for carrying out monitoring and evaluation activities at the satellite level this includes; data entry of F1A, F1B & HES data and any other program related tools into the database/ CPMIS/DREAMS. The role also includes continuous data cleaning, verification, validation and updating of the programs databases.

KEY ROLES AND RESPONSIBILTIES:

Monitoring, Evaluation and Learning

• Develop systems that ensure timely reports (Daily, Weekly, Monthly, Quarterly, Bi-annual and annual) as required internally, government regulations, and donor agreements.
• Identify areas of linkage and resource sharing between departments and develop internal formal sharing and service level agreements.
• Conduct systematic routine meetings (weekly and monthly staff meetings, Data Review meeting)
• Conduct monthly TWGs, quarterly RDQAs, QRM’s and SIMS.
• Monitor Case management model for service provision

Develop a system that will ensure effective implementation of the strategic plan by 2023

• Development and usage of Trackers and databases to enhance tracking of indicators
• Track and update annual operating plans that ensure implementation of programs are harmonized with the strategic plan
• Participate in comprehensive semiannual strategic plan review

Initiate Quality Assurance through continuous update and implement quality management systems by 2023

• Conduct customer satisfaction surveys and feedback mechanisms at least twice a year.
• Utilize and operationalize SOPs for all areas of operations within the SEE unit

Strengthen mechanisms for effective monitoring and evaluation of the strategic by 2027

• Participate in developing a BOH enterprise-wide based reporting monitoring mechanism for the strategic plan.

Develop mechanisms for effective data management by 2027

• Update and maintain data driven and programmatic talking walls

Documentation and Reporting

• Ensure proper filling system is in place in accordance with Program file management SOP
• Receive completed forms, verify and validate for completeness, accuracy and integrity
• Enter data from paper formats into computer files or database systems
• Type in data provided directly from Program sites
• Update existing data whenever required
• Retrieve data from the database or electronic files as requested
• Perform regular backups to ensure data preservation
• Sort and organize paperwork after entering data to ensure it is not lost
• Verifying and keying in data in OVC/DREAMS database
• Help in retrieval and storage of OVC/AGYW files accordingly and whenever required during DQAs and SIMS exercise
• Provide data for and participate in monthly data review meetings
• Perform regular data cleaning to ensure quality OVC/AGYW data in CPIMS/DREAMS web platform.

Research, Development and Knowledge Management

• Research to inform new trends and timely interventions-Abstract Development
• Conduct baseline to inform program decisions

Beacon In a Box “Beacon Reach Wide”

• Develop Manuals to guide programs implementation
• Review, Customize and Harmonize Standard Operating Procedures (SOPS) to guide implementation of the programs.

General Duties and Responsibilities

Health and Safety Compliance:

• All staff members should be aware of and adhere to health and safety regulations within the BOH premises.
• Tasks may include conducting safety inspections, identifying hazards, and reporting any safety concerns to appropriate authorities.
• Responsibilities may involve ensuring proper storage of hazardous materials, maintaining emergency exit routes, and participating in emergency drills.

Team Collaboration:

• Collaboration among different departments and staff members is essential for the smooth functioning of the department.
• Tasks may include participating in team meetings, sharing relevant information, and providing support to colleagues when needed.
• Responsibilities may involve cross-departmental projects or initiatives aimed at improving overall BOH operations and outcomes.

Customer Service:

• Providing excellent customer service is important for creating a positive experience for clients and visitors.
• Tasks may include greeting visitors, addressing inquiries or concerns, and providing assistance as needed.
• Responsibilities may involve maintaining a welcoming environment and representing the BOH in a professional manner.

 Technology Integration:

• With the increasing use of technology, staff members may be expected to utilize various technological tools and platforms.
• Tasks may include using management systems, software, and communication tools.
• Responsibilities may involve staying updated on technological advancements relevant to their role and assisting others in utilizing technology effectively.

Professional Development:

• Continuous learning and professional growth are important for all staff members to stay updated on best practices and advancements in their field.
• Tasks may include attending training sessions, workshops, or conferences related to their job responsibilities.
• Responsibilities may involve sharing knowledge and skills acquired through professional development with colleagues and applying new strategies or techniques in their work.

Other Duties and Responsibilities

• Carry out any other duties and responsibilities which may be assigned by the management from time to time.

KNOWLEDGE, SKILLS AND ANILITIES

Level of education/ Qualifications

• A diploma in Health records, IT/Information systems, M&E with a good working knowledge of MS Excel and Access.
• Degree in a related discipline will an added advantage coupled with experience in OVC data management will also be considered

Specialized training /Professional qualification

• Certificate in data entry
• Fast typing skills; Knowledge of touch-typing system is strongly preferred
• Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.)

Competences/Abilities/Skills Required

• Working knowledge of office equipment and computer hardware and peripheral devices
• Basic understanding of databases
• Positive attitude & an open mind
• Sound coordination skills and a demonstrated ability to multi-task
• Demonstrates diplomacy, flexibility, and resourcefulness
• Strong critical thinking and creative problem-solving skills
• Demonstrated ability to work with and in teams.
• Excellent oral and written communication skills
• Strong interpersonal skills as well as good judgment and vision
• Excellent organizational skills, team work and ability to prioritize tasks in a timely manner

Relevant work experience –

• Proven experience as data entry clerk or equivalent for at least 2 years
• Familiarity and experience with DREAMS Database, Mobile App in DREAMS programming
• Data entry & data cleaning experience in USAID OVC/DREAMS project would be an added advantage
• Experience in training Mentors in DREAMS data collection tools is a plus

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JOB SUMMARY – PURPOSE

Responsible for providing support to the Monitoring and Evaluation process by receiving, reviewing, and entering data into computerized database according to established procedures; ensuring accuracy of all data recorded and assisting in performing authorized database maintenance functions as well as generating periodic and ad-hoc reports. He/ She will receive monitoring and evaluation technical support and guidance from Monitoring and Evaluation Officer

DUTIES AND RESPONSIBILITIES

• Undertake data entry and reporting from source documents into computer following prescribed formats.
• Participate in routine data quality assessments and service quality assessments every quarter with various stakeholders to assess reliability of the data by verifying on source data documents and quality of the same.
• Ensure that confidentiality of data collected and stored are strictly maintained at every level of the data handling process.
• Keep track of received data and source documents and registers.
• Compile, sort, and verify accuracy of data to be entered.
• Follow up with those responsible for preparation of source documents to resolve questions, inconsistencies, or missing data.
• Assist in establishing and maintaining an effective and efficient records management system at the sites
• Undertake at least one system back up per day.
• Support the project teams in the development and sharing of success stories
• Work with project implementation staff to ensure that all data quality aspects are followed.
• Work closely with the County M&E officer to prepare and submit timely quality monthly, quarterly, semi-annual, annual and other relevant Data as per the requirements.
• Conduct routine data review meetings at ward level and ensure ward teams understand all indicators tracked and performance across all the program areas
• Monitor and track results of linelists as shared by MEL teams to inform effective and efficient programming
• Oversee and guide the teams on complete, accurate and timely documentation of all source documents
• Ensure the ward teams strictly adhere to program MEL SOPS on data flow and data management processes and guidelines
• Ensure continuous and efficient tracking of program tools to ensure there is no interruption of documentation across all interventions
• Carry out any other assignments as may be assigned by the Site in Charge from time to time.

KNOWLEDGE, SKILLS AND ABILITIES

(The knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training)

Level of Education/Academic Qualification

• Diploma in Health records, IT/Information Systems, M&E with a good working knowledge of MS Excel and Access.
• Degree in related disciplines coupled with experience in DREAMS data management will also be considered.

Competencies/Abilities/Skills Required

• Knowledge of records management procedures
• Good record keeping skills
• Good in teamwork and co-operation – able to maintain good working relationship with fellow colleagues.
• Basic experience in use of MS Excel, and MS Access is required
• Experience in DREAMS database management and statistical packages such as SPSS
• Good communication, interpersonal, report writing and presentation skills
• Have excellent organization and time management skills
• Demonstrated analytical skills and have an eye for detail
• High level of integrity and honesty.
• Able to communicate efficiently and effectively both verbally and in writing both English and Kiswahili

Relevant Work Experience

• At least one-year experience in data entry or a closely related position.
• Formal training or demonstrated experience in any of the statistical software such as Epi info, SPSS will be a definite advantage.

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JOB PURPOSE

This position contributes to SEE goal “Transformed individuals, families and communities through spiritual, physical, economic and social empowerment who embrace progressive values, and engage in productive, gainful and sustainable activities’’.

• Case Manager will monitor and report on activities in the strategic workplan related to case management and service delivery with respect to OVC and their families.
• The department OVC service-oriented approach will ensure that the project consistently applies Case Management approach to the delivery of quality and time bound services to the OVC and their families as well as enhance their participation in their best interest to constantly work towards improving the impact of the benefits to the beneficiaries.
• Case Manager will be reporting to the team leader, work and coordinate closely with key staff from the relevant ministries, Community Resource Persons; (Community Mother Mentors, Community Health Volunteers and Link Desk Persons) to contribute to a holistic, integrated, and comprehensive project implementation.

KEY DUTIES AND RESPONSIBILTIES

Support to vulnerable families

• Support the coordination, implementation, and monitoring of all assigned department activities as outlined in the Social Economic Empowerment Detailed Implementation Plan in line with organizations principles and standards, donor and GOK requirements, and good practices.
• Conduct 8 monthly household visits to provide support supervision to case workers
• Monitor and report any challenges and/or gaps identified to inform adjustments to plans and implementation schedules.
• Support the project volunteers in their efforts to reflect on project experiences.
• Represent the department and organization in meetings at county, sub county, ward and locational levels, working groups, and other events as requested, to support forging relations with the GOK, other stakeholders, the community and beneficiaries.
• Create community linkages for broader community engagement in case management.
• Conduct joint support supervision with relevant GOK representatives to forge better working relationships
• Conduct regular home visits with the Case Workers to ascertain service provision to the program beneficiaries as well as providing support to the volunteers.

Support to Adolescents and Young People

• Conduct AYP mentorship program- life skills and spiritual nurture
• Support in mobilization and roll out of CBIM sessions
• Provide support to teenage mothers

Capacity Building and Systems Strengthening

• Provide technical support and monitor capacity building and technical support activities to the CW’s, CMMs and Link Desk Persons to ensure effective and quality service provision.

Monitoring Evaluation Accountability and Learning

• Collect departmental data per specified mechanisms and tools.
• Collaborate with other organization staff and volunteers to prepare reports per established reporting schedule and guidelines
• Ensure community case workers (CCWs – Community Volunteers) complete required case management forms and ensure case filing system is developed and maintained.
• Ensure data protection and confidentiality protocols are adhered to as outlined in BOH Data Protection Policy

Research Development and Knowledge Management

• Actively engage in identifying and documentation of department promising practices, case and human-interest stories, dissemination and use of relevant knowledge in the field.
• Ensure accurate and timely reporting of all assigned program activities per organization, donor standards and established schedules.

General Duties and Responsibilities

Health and Safety Compliance:

• All staff members should be aware of and adhere to health and safety regulations within the BOH premises.
• Tasks may include conducting safety inspections, identifying hazards, and reporting any safety concerns to appropriate authorities.
• Responsibilities may involve ensuring proper storage of hazardous materials, maintaining emergency exit routes, and participating in emergency drills.

Team Collaboration:

• Collaboration among different departments and staff members is essential for the smooth functioning of the department.
• Tasks may include participating in team meetings, sharing relevant information, and providing support to colleagues when needed.
• Responsibilities may involve cross-departmental projects or initiatives aimed at improving overall BOH operations and outcomes.

Customer Service:

• Providing excellent customer service is important for creating a positive experience for clients and visitors.
• Tasks may include greeting visitors, addressing inquiries or concerns, and providing assistance as needed.
• Responsibilities may involve maintaining a welcoming environment and representing the BOH in a professional manner.

Technology Integration:

• With the increasing use of technology, staff members may be expected to utilize various technological tools and platforms.
• Tasks may include using management systems, software, and communication tools.
• Responsibilities may involve staying updated on technological advancements relevant to their role and assisting others in utilizing technology effectively.

Professional Development:

• Continuous learning and professional growth are important for all staff members to stay updated on best practices and advancements in their field.
• Tasks may include attending training sessions, workshops, or conferences related to their job responsibilities.
• Responsibilities may involve sharing knowledge and skills acquired through professional development with colleagues and applying new strategies or techniques in their work.

Other Duties and Responsibilities

• Carry out any other duties and responsibilities which may be assigned by the management from time to time.

KNOWLEDGE SKILLS AND ABILITIES

Level of education/qualification

• Minimum of a diploma in social sciences with at least three (3) years’ experiences in a related field.
• Degree in Social Sciences or any other related discipline will be an added advantage

Specialized training /Professional qualification

• Ability to ride motorcycle with valid riding license will be an added advantage
• Excellent computer skills; skilled in MS Office Suite including Word, Excel, PowerPoint and Access.

Competences/Abilities /skills required

• Ability to cultivate constructive relationships.
• Strong interpersonal and public relation skills and able to work with people from diverse backgrounds.
• Excellent report writing skills.
• Able to work independently and effectively under pressure.
• Excellent verbal and written communication skills
• Familiarity with rural/urban working environment
• Knowledge of OVC case management methodology
• Strong coordination skills and strong team orientation.
• Strong community mobilization skills.
• Strong networking skills.
• Ability to use computers.

Relevant work experience

• Demonstrate Knowledge and experience working with vulnerable individuals, families and communities.
• 3 years relevant experience in community development, project monitoring, evaluation, accountability and learning.