Vacancies at International Rescue Committee

Specific Roles and Responsibilities.

• Support in implementation of the MEAL systems in Hagadera.
• Coding and indexing of diagnosis of inpatient files/emergency files as per MOH requirement.
• Reviewing data/ reports and uploading it to DHIS, LMIS and Program Indicator Dashboard.
• Take lead in monthly, quarterly, semi-annual and annual data review meetings at facility level, sector level and camp level.
• Support in conducting routine data quality audit and assessments.
• Compile weekly surveillance disease trends and weekly activities reports and share with the relevant health teams.
• Share ad-hoc reports as required by the program teams.
• Verification of data updated on whiteboards across the facilities.
• Supporting program staff with provision of data collection tools development, deployment, and supervision of use.
• Supervision of filing and general data management at the facilities.
• Supervising Monitoring and Evaluation incentives staff.
• Lead and coordinate processes to collect, review and respond to client feedback at the field level.
•  Conduct regular FGDs and meetings with different stakeholders to solicit feedback on
• In health facilities, establish a help desk/information table for the community members to answer beneficiary comments/questions.
• Prepare help desk reports from the CFR and share with the managers.
• Prepare CRA reports based on consolidated analysis of client feedback recorded via proactive and reactive channels, to be discussed at field meetings, project review meetings for analysis and decision making at the field level.
• Any other duties assigned by supervisor.

Minimum Qualifications:

• BSC in Health Records & Information Management, Monitoring and Evaluation, Biostatstics or any other related field.
• Diploma in Health Information management, Monitoring and Evaluation, Biostatistics or equivalent with at least 3 years of field experience.
• Computer literacy with possible advanced Ms Word, Ms Excel, Ms PowerPoint and Ms access.
• Knowledge in computer statistical packages (EPI INFO, SPSS, and Stata).

Required Experience & Competencies.

• Experience working in facility health records.
• Must be conversant with real-time reporting tools and systems, data analysis and visualization and Ministry of Health M&E tools and system.
• Strong data interpretation skills, report writing and presentation skills.
• Demonstrated experience in capacity building and mentoring of staff.
• Knowledge, skills, and experience in participatory methods as well as quantitative and qualitative methods for data collection
• Experience in use of data to inform decision-making, planning, and performance monitoring.
• Strong communication, management, oral, written and presentation skills.
• Ability to interact skillfully with numerous counterparts, including donors, Ministry of Health officials, local partners, and other NGOs.
• Ready to work in difficult environmental conditions.
• Must be flexible and culturally sensitive.
• Knowledge in client feedback mechanisms.

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Responsibilities:

Talent Acquisition

As the assigned recruiter for the field office:

• Coordinate recruitment of functional, administrative and support level staff at the field office levels for standard and Just in Time  recruitments
• Coordinate internal mobility strategies for internally recruited staff
• Serve as the HR panelist  for recruitment and Support all localized recruitments.

Talent Management

• Ensure the appropriate on-boarding and transition processes for all staff based at the field offices.
• Coordinate all performance management processes for all field based staff.
• Provide a supportive and advisory role to all line managers for any corrective/ disciplinary action.
• Manage the exit process for all field based staff.
• Track approved professional development and career pathing  objectives for field staff.
• Support Compensation and Benefit strategies by coordination of  localized salary surveys  at least once every two years, and raising any challenges posed in talent retention based on compensation and benefits provided.

Services and Administration

 Directly supervise the field based Human Resource Officer to:

• Monitor all types of leave and absenteeism for each staff member on a daily, weekly and monthly basis as appropriate.
• Maintain up-to-date records for: Personnel files, Recruitment, Leave, Training, Performance Management, Benefits, Payroll and Timesheets
• Ensure that all field based staff are duly registered on the payroll, with service providers for benefits; are registered with statutory bodies.
• Ensure that as they exit, all field staff are appropriately managed in the exit process for the end of their tenure with the organization.
• Provide the HR Manager Talent/ HR Manager Rewards & Business processes with regular updates on relevant status changes for staff in the Hagadera field location.

Employee Relations

• Support staff and supervisors through the management of any grievances and disputes .
• Train staff through monthly staff meetings.

HRIS

• Maintain all talent acquisition and management processes on Cornerstone, manage HRIS information on Workday, and process incentive staff payroll on Paymaster and provide any support needed on Integra system.

Reporting

• Provide weekly/monthly reports to the HR Manager Talent/ HR Manager Rewards & Business processes on the status of; Personnel files; Recruitment; Leave; Training; Performance Management; Benefit; Payroll; and Employee relations issues.

Minimum Qualifications:

• A Bachelor’s degree in Human Resources Management, or Business Administration ; An alternate  Bachelor’s degree with a PGD in Human Resources Management is also acceptable.
• At least 5 years continuous practice in a similar position, with at least 3 in a supervisory position.
• Certified as a HR practitioner as per IHRM Act.
• Similar experience with an INGO will be an added advantage.

Knowledge

• Demonstrated knowledge of the National  Labour requirements – Employment Act, WIBA, OSHA, NITA, RBA, NHIF, NSSF, PAYE.
• A good understanding of compensation and benefits strategies.
• Above average competency with MS Office Suite.
• Experience in use of payroll packages.

Demonstrated skills in:

• Supervision of staff; Team Building; Organisation; Time Management; Excellent Verbal and Written Communication in English; Analytical reasoning; Conflict resolution; Positive Interpersonal interactions; Negotiation; Report Writing and Cultural and Diversity Sensitivity.

Demonstrated Ability to:

• Work independently.
• Work within tight deadlines.
• Work within a multicultural , multi-ethnic environment.
• Manage a project.
• Exercise flexibility in the role to accomplish goals.
• Work in a climatically challenging environment.
• Work in a conflict/post-conflict environment is an added advantage.

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Key Responsibilities.

Maternal Health.

• Provide comprehensive antenatal care, including health assessments, counseling, and education.
• Assist with normal deliveries and conduct emergency deliveries for clients presenting in second stage at the clinic.
• Provide postnatal care, including counseling on breastfeeding, family planning, and newborn care.
• Identify and manage and/or refer high risk conditions during pregnancy and postpartum periods.
• Perform essential procedures such as blood pressure monitoring, fetal heart rate monitoring, and vaginal examinations.
• Provide Maternal EPI services (Tetanus injections) as per schedule.
• Offer family planning counseling and services, including long-acting reversible contraceptives (LARCs).
• Provide post-abortion care and cervical cancer screening and treatment services.

Neonatal Health.

• Monitor newborn health and identify any potential complications.
• Monitor breastfeeding and offer guidance on other nutrition options.
• Provide linkage with Nutrition for vulnerable Neonates as per assessment.
• Administer essential neonatal interventions, such as treatment of common ailments and vaccinations.

Child Health.

• Provide immunization services according to the Expanded Program of immunization (EPI) schedule.
• Manage common childhood illnesses, such as diarrhea, pneumonia, and malaria.
• Conduct growth monitoring and promote optimal child development through child welfare clinic (CWC).
• Provide nutritional counseling and support.

Record Keeping.

• Maintain accurate and up-to-date medical records for all patients.
• Submit timely reports on maternal, newborn, and child health indicators.

Training and Supervision.

• Participate in training and capacity-building activities to enhance skills and knowledge.
• Supervise and mentor junior staff.

Community Outreach.

• Conduct in-facility health education sessions on maternal, newborn, and child health topics.
• Participate in community outreach activities to promote health-seeking behaviors on needs basis.
• Together with the nurse and clinician, organize for adequate clinic coverage when required.
• Carry out any other additional duties as may be assigned by the supervisor.

Key Result Areas.

• Reduced maternal and neonatal mortality rates
• Increased uptake of antenatal and postnatal care services
• Increased uptake of EPI services
• Reduction of malnutrition through monitoring of children at the child welfare clinic
• Improved family planning utilization rates
• Strengthened community -facility linkage.
• Effective supervision and mentorship of junior staff.

Minimum Qualifications:

• KRCHN, KRN/KRM.
• Registration with the Nursing Council of Kenya.    
• At least 1 years of experience in a busy maternal child health department/clinic.
• Emergency Obstetrics and Newborn Care / Respectful maternal newborn competency trainings highly desirable.
• Strong clinical skills and knowledge of maternal and child health.
• Ability to work under pressure and in challenging environments.
• Good communication and interpersonal skills.

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Key Responsibilities

• Implementation of the nutrition screening, growth monitoring and promotion in health facilities while ensuring adherence to the Kenyan technical guidelines.
• Effectively follow MOH protocols for inpatient management of SAM cases with complications at the stabilization centre
• Ensure daily anthropometric assessments, feed administration and routine medication according to the protocol are done and documented
• Implementation of outpatient therapeutic program of severely acute malnourished children under-fives.
•  Implementation of supplementary feeding of the moderately malnourished under-five children, pregnant and lactating women
• Implement comprehensive Maternal Infant and young Child nutrition and Baby friendly hospital/community initiative (BFHI/BFCI) approaches
• Support capacity building and OJT for the incentive staff through identification of capacity gaps and supporting training.
• Support the systematic dissemination of key nutrition education messages to improve dietary practises.
• Monitor utilization of essential nutrition supplies and ensure daily reconciliation of nutrition supplies.
• Compile and submit weekly nutrition situational reports and monthly MOH summary reports for entry into KHIS
• Participate in facility-based data review meetings and share performance on key nutrition indicators.
• Liaise with pharmacist/facility in-charge and order for nutrition commodities to be prepositioned based on consumption and clients on treatment.
• Any other duties assigned by the supervisor.

Minimum Qualifications:

• Hold a minimum of a Diploma in Foods, Nutrition and Dietetics from recognized institution
• Must be registered with KNDI
• Minimum 1year experience within an INGO in implementing emergency community nutrition
• Experience of Maternal infant and young child nutrition with strong BFHI/BFCI approaches
• Experience in nutrition survey and assessment
• Proven analytical, communication/ negotiation skills and ability to think strategically
• Experience in report writing and excellent computer skills
• Ability to work in hardship areas (previous experience in a camp setting will be an added advantage)
• Flexible and positive personality
• Strong planning and implementation capacity
• Confident and capable negotiator, communicator and networker.