Vacancies at International Rescue Committee

Scope of Work: 

• The Program Associate will support all administrative functions of the Emergency Unit, including logistics, finance, human resources, and events management. As part of the Program Associate’s career development and learning, the PA will have the opportunity to deploy (in-country or remote) to IRC Country Programs and gain on-the-job experience supporting a humanitarian response. In addition, the PA will have access to several online courses through the IRC’s learning platform, and if funding allows, additional trainings can also be considered. The PA will gain exposure and skills related to international humanitarian and development work within the context of the IRC. The PA will also have the opportunity to gain technical insight and experience in areas of particular interest to them whenever possible.

Essential Job Functions: 

Administrative/Travel

• Support travel and lodging arrangements for EMU staff.
• Visa application support including preparing visa letters, embassy runs, etc. for EMU staff
• Provide support to all EMU staff attending HEAT training, including liaising with the Training Center to sign up staff and handle logistics/travel to and from the training.   

People and Culture & Orientation

• Process P&C, IT, and Finance paperwork related to onboarding of new EMU staff 
• Schedule orientation sessions for new Emergency Unit staff and related logistics
• Perform administrative tasks related to staff recruitment 
• Track and report on annual leave and sick leave balances for all Emergency Unit staff
• Support different staff‑appreciation activities, including managing the Extra Mile Award, supporting on delivery of individual appreciation opportunities, and helping process award‑prize payments

Procurement and Payments

• Provide support to field teams with INTEGRA, the IRCs ERP platform. 
• Carry out procurement of supplies and services on the INTEGRA platform and any other portals approved by our Global procurement team. 
• Process vendor invoices, travel reimbursements, contract payments, wire transfers, and donations to partner organizations for emergency unit operations using INTEGRA
• Manage several corporate credit cards, record transactions, and properly file the receipts
• Procure, track, and distribute assets to EMU staff (laptops, mobile phones, satellite phones, etc.)
• Manage monthly subscription services (phone plans, travel services, etc) and maintain an updated database at all times (add/delete staff as needed in a timely manner)
• Collect and input into INTEGRA all bank and payment information for all new staff, vendors, consultants and subgrantees.

Events Management

• Assist in planning EMU annual conference
• Provide scheduling and note-taking support to Senior Management Team meetings when requested
• Assist in organizing speakers, logistics, technical support, and agenda for all Weekly calls
• Occasionally manage calendars and high-level meetings for other Senior Management Team

Key Working Relationships 

• Position Reports to:  Emergency Support & Deployment Coordinator, EMU
• Works closely with: Senior Director, People & Operations; Deployment Manager; Senior Director, Fundraising & Finance; Grants Coordinator, Sr. Finance Analyst         
• Actively Supports: 70+ Emergency Unit staff (largely remotely)

Requirements

• Strong interest in humanitarian aid and a desire to gain hands-on experience and exposure to the field.
• Attention to detail and ability to handle multiple, competing deadlines and priorities in a dynamic environment.
• Familiarity with basic budgeting and accounting helpful.
• Excellent interpersonal communication skills and ability to work in a multi-cultural environment.
• Ability to thrive in a dynamic environment, within and across departments/functions and develop positive relationships with local and remote staff.
• Ability to work in high stress environment with multiple and competing demands.
• Ability to work independently as needed.
• Ability to exercise good judgment and maintain confidential information.
• Customer service orientation with desire to find creative and timely solutions for field teams.
• Strong comfort level in standard PC office software such as Word, Outlook, Excel, PowerPoint preferred.
• Excellent oral and written communications skills English required.
• Multi-lingual skills advantageous – with priority placed or French, Spanish, and Arabic.

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Job Overview / Summary

The IRC seeks a Senior Advocacy Officer to support efforts in policy advocacy, and influence rooted in the IRC’s Kenya Country Program Strategic Action Plan (SAP) and will contribute to the implementation of the Re:BUiLD program’s influence and adoption initiatives.

The Senior Advocacy Officer will support implementation of the Re:BUiLD Extension Phase Influence & Adoption agenda by driving national and county-level engagement  The role will focus on supporting platforms for engagement at the national level to advocate for an enabling environment for economic inclusion of refugee and vulnerable host communities. Additionally, the senior officer will support  policy-to-practice adoption by supporting county planning and budget processes, strengthening coordination mechanisms, and ensuring that refugee inclusion commitments are operationalized at different levels. The senior officer will work closely with the implementing partner  to strengthen meaningful participation of refugee-led organizations (RLOs) in locally led advocacy and accountability processes.

Key Responsibilities

County Government Engagement and Policy Implementation Support

• Maintain structured engagement with county executives, departments, county assemblies and coordination structures in Nairobi, Garissa, and Turkana Counties.
• Develop and support implementation of county engagement plans, including stakeholder mapping, influencing pathways, and follow-up routines.
• Support and engage counties to operationalize refugee-inclusive commitments, plans, budgets and policy/administrative reforms through practical actions such as workplans, action trackers, technical meetings, and implementation reviews to improve refugees’ and vulnerable host communities’ access to services and economic opportunities.
• Provide day-to-day coordination support to ensure decisions translate into implementation steps and clear accountability.

Evidence-based Advocacy

• Package program evidence into  advocacy materials (policy briefs, position papers, call to action, advocacy statements, talking points, presentations and case stories,  as required for different advocacy interventions.
• Support convenings and technical dialogues that promote uptake of evidence and agreement on practical adoption steps.
• Coordinate inputs from program teams to ensure advocacy messaging is accurate, consistent, and aligned to program goals.3.) Partnership Coordination
• Collaborate with partnership department for day-to-day coordination with local partners on RLO strengthening and locally led advocacy initiatives.
• Support joint planning, coordination meetings, and follow-up on agreed deliverables.
• Facilitate and strengthen safe, inclusive participation of RLOs in county and national dialogues, public participation forums, and accountability platforms.
• Support capacity strengthening actions that enable RLOs to engage effectively and responsibly in policy processes.
• Collaborate with private sector, Civil Society Organizations (CSOs), particularly with refugee-focused advocacy groups/activists, women, youth, refugee led organizations, and partners to advocate on identified issues at national and county levels.

Policy Monitoring, Context Scanning, and Advocacy Moment Response

• Track relevant county policy processes, political economy dynamics, and regulatory developments affecting vulnerable host communities and refugee inclusion.
• Identify and document advocacy moments, opportunities, challenges, and working with the program team,  recommend timely engagement actions to advance adoption and implementation.
• Support  preparation of briefs and positioning notes when needed for key meetings or emerging issues.

Representation, Convening, and Coordination

• Represent the program in relevant national, county and stakeholder forums as delegated by the supervisor.
• Support cross-county learning and documentation of lessons between Nairobi, Garissa and Turkana Counties to enable replication and adaptation.
• Coordinate with internal teams (Programs, Partnerships, MEAL, Finance, Safety & Security, Communications) to align advocacy actions and program delivery.

Documentation, Reporting, and Internal Accountability

• Maintain engagement trackers, meeting minutes, action logs, and follow-up plans for each county.
• Contribute to donor and internal reporting on Influence & Adoption progress, including outcomes, risks, and mitigation actions.
• Support activity planning and spending tracking for assigned advocacy actions in line with IRC policies and budgets.

Key Working Relationships

Internal (IRC):

• Advocacy and System Strengthening Technical Coordinator
• Re:BUiLD Program Program Management Team
• Communications, Safeguarding, and Security focal points (as relevant)

Job Requirements (Minimum Qualifications)

• Bachelor’s degree in public policy, political science, law, development studies, international relations, communications, or a related field (advanced degree is an added advantage).
• Minimum 3 years of relevant experience in advocacy, policy engagement, governance programming, or strategic communications.
• Demonstrated experience engaging government systems, preferably at devolved/county level.
• Strong facilitation, relationship management, diplomacy, and stakeholder coordination skills.
• Excellent verbal and written communication skills for a wide range of audiences and ability to produce high-quality briefs and reports.Understanding of refugee inclusion and barriers to economic participation (e.g., documentation, decent work, business environment, service access) is an advantage.
• Fluency in English and Kiswahili required.

Demonstrated Skills and Competencies

• Strong influencing and negotiation skills, with ability to build trust across diverse stakeholders.
• Evidence-based advocacy skills: ability to translate data and learning into clear policy asks and practical actions.
• Excellent planning and follow-through; ability to manage multiple workstreams and deadlines.
• Cultural sensitivity and ability to work respectfully with refugee and host community stakeholders.
• High integrity, discretion, and commitment to accountability and ethical conduct.