Vacancies at Janta Kenya

Key Responsibilities:
Reception Duties:

• Keep the frondesk tidy and presentable with necessary materials
• Greet and welcome visitors in a friendly and professional manner.
• Answer and forward external incoming phone calls.
• Handle incoming and outgoing mail, packages, and deliveries.
• Maintain the reception area, ensuring it is tidy and presentable.
• Assist with scheduling and coordinating meetings and appointments.
• Prepare and distribute correspondence, memos, and any other official documents
• Check, sort and forward emails

Customer Service:

• Address inquiries from clients and visitors in a courteous and efficient manner.
• Provide accurate information and direct visitors to the appropriate person or department.
• Handle and resolve complaints and issues, escalating them to the appropriate person if necessary.

Office Coordination:

• Maintain office security by following safety procedures and controlling access via the reception desk.
• Order and manage office supplies and inventory.
• Assist in planning and organizing firm’s events and meetings.

Record Keeping:

• Maintain and update firm’s databases and records.
• Ensure proper documentation and filing of all important documents.

Other Duties:

• Perform other clerical receptionist duties such as filing, photocopying and transcribing.
• Assist with special projects and tasks as assigned by management.

Qualifications:

• Experience: 1-2 experience as a Receptionist, Secretary, or similar role.

Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Professional appearance and attitude.
• Strong problem-solving skills and attention to detail.

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Key Responsibilities

• Conduct daily cycle counts to eliminate stock variances.
• Conduct quarterly Stock Take and report on it.
• Monitor, Verify and follow up on each inventory movement in and out of the respective warehouse.
• Liaise closely with the production team to ensure that finished goods are dispatched from production to FG warehouse.

Other Accounts Reports

• Cycle count reports
• Pending transfers reports
• Quarterly stock takes reports
• Weekly reports on objectives – ROIs

Qualifications

• Degree in Supply Chain /Finance/Logistic Management or equivalent.
• CPA – Added advantage
• Any working experience in FMCG/ Manufacturing industry in the same capacity is added advantage

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Key responsibilities
Inventory Management:

• Planning, managing and reporting on quarterly stock take
• Manage inventory management & procedures
• Supervising daily cycle counts
• Develop & enforce Inventory Policy & SOPs
• Establish slow and non-moving inventory and spearhead its liquidation.

Internal Controls:

• Establish and maintain robust internal control systems to safeguard assets, ensure compliance with policies and procedures, and mitigate fraud and errors.
• Conduct periodic internal audits and reviews to assess the effectiveness of internal controls and identify areas for improvement.
• Implement corrective actions and enhancements to strengthen internal controls and mitigate risks.

Leadership and Team Management:

• Lead and manage a diverse team of finance and operations professionals, providing guidance, coaching, and development opportunities.
• Foster a culture of accountability, teamwork, and continuous improvement within the department.
• Set clear performance objectives, conduct performance evaluations and address any performance issues promptly and effectively.

Audit:

• Coordinate and facilitate internal and external audit activities, ensuring compliance with audit requirements and timelines.
• Provide support and documentation for audit inquiries, reviews, and examinations.
• Implement audit recommendations and monitor remediation efforts to address any control deficiencies or findings.

Qualifications

• Degree in BCom/Account/Finance/Procurement or any other related field.
• 3+ years’ experience working in an import/export busy environment