Vacancies at Kenya Roads Board

Job Purpose

The Finance & Administration Officer will assist the Chief Executive Officer in establishing effective financial support and Administration functions that are acceptable with International Financial reporting practices, accounting guidelines and regulations to ensure sound management and operations for the Association respectively. The Officer is also tasked with ensuring that all efforts are undertaken in smooth coordination with ARMFA members and its stakeholders.

Job Duties and Responsibilities
Financial management

• Coordinate the development and Implementation of Sound Finance, Procurement and Administration Systems, Policies, Procedures and standards for ARMFA;
• Coordinate the preparation, approval, implementation and review of the budgets to ensure adequate budget control;
• Coordinate all financial transactions for the Association;
• Prepare monthly, quarterly and annual financial reports for submission to the Executive Secretary and the Board; v. Manage the Association’s payroll;
• Handle relations with tax and social security authorities with payroll;
• Keeping the contribution accounts in an auxiliary manner;
• Prepares reminders for the payment of contributions by member countries;
• Design and monitor implementation of internal financial controls and systems to safeguard the property of the association;
• Support and advice Executive Secretary and the board with regular provision of financial information at stipulated intervals;
• Record Analyze and report Association Accounts accurately in line with IPSAS;
• Ensure all services are audited for their efficiency and effectiveness on a regular basis, and that suitable risk management arrangements are established.

Administration

• Coordinate administrative Management of the Executive Secretariat, office accommodation, transport, correspondence and logistics of the Association;
• Manage procurement and disposal of Association Assets and Services; iii. Manage Association Assets;
• Develop and implement the records management systems and policies for the association;
• Ensure acquisition of requisite Insurances for the Association’s assets;
• Organize and participate in work planning and progress reporting meetings;
• Organize meetings and events of the secretariate and ARMFA Member states for implementation of the ARMFA Business Plan;
• Assist in organizing Committee meetings and other statutory meetings for the Board;
• Perform other relevant operational and administrative duties as relate to the implementation of ARMFA’s Business Plan.

Qualifications

• A minimum of at least eight (8) years of relevant experience with at least three (3) in supervisory role within Public/Private Sector;
• A Master’s degree in Commerce, Finance or Business Administration from a recognized academic institution;
• A bachelor’s degree in Commerce, Finance or Business Administration from a recognized academic institution;
• Professional Accounting qualification from a recognized institution (ICPAK, ACCA, SAICA, ZICA, ICAEW or equivalent);
• Professional training in Administration and Human Resource Management will be an added advantage;
• Membership in good standing of the Institute of Certified Public Accountants of Kenya or any other recognized professional body; vii.vii. Management Course lasting not less than four (4) weeks from a recognized institution;
• Computer skills and familiarity with an accounting software is essential.

Experience

• Six (6) years of relevant professional experience in Administration/ Finance;
• Experience in supporting project partners in the design and implementation of financial management systems, including financial and management reports;
• Ability to multi task and work under pressure; iv. Experience in co-ordinating budgeting processes and managing budgets and monitoring and supervising administrative processes; v. Good oral and written communication skills;
• Proficient with Internet and Microsoft Office. Languages Fluency in one of the following working languages:
  • English;
  • French;
  • Portugese.

Knowledge, Skills and attributes

• People Management;
• Communication;
• Collaboration and teamwork;
• Partner relationship.

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Job Purpose

The position is responsible for the implementation of the Associations Corporate Communications Policy and Strategy, complaints handling and partners.

Job Specifications

The duties and responsibilities will entail assisting in:

• Develop PR Campaigns and media relations strategies;
• Organizing corporate events;
• Preparing information, education and communication materials;
• Implementing corporate social responsibility activities;
• Receiving and recording public complaints and preparing reports to relevant authorities;
• Research for production of documentaries and infomercials;
• Developing and updating content for website and digital platforms;
• Drafting speeches in consultation with heads of departments;
• Undertaking media assignments including media invites and, preparing press releases and organizing for press conferences;
• Maintaining and updating media contacts;
• Undertaking media monitoring and maintaining relations with media;
• Prepare and submit PR reports;
• Manage PR Issues.

Person Specifications For appointment to this grade, a candidate must have: –

• Bachelor’s degree in public relations, Communication Studies, Mass Communications, Journalism, Marketing or equivalent qualifications from a recognized college; and;
• Proficiency in Computer Applications;
• Fulfil the requirements of Charter.

Languages
Fluency in one of the following working languages:

• English;
• French;
• Portugese.

Key Competencies and skills

• Interpersonal skills;
• Organizational and multitasking skills;
• Problem solving skills;
• Communication skills;
• Social media skills.

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Job Purpose

The position is responsible for implementing activities on configuration and maintenance of Business systems (Applications and databases) that entails provisioning, installation, configuration, operation, and maintenance of databases, application systems, hardware and other software related infrastructure; ensuring that the systems and related procedures adhere to the Associations’ policies, and procedures.

Job Specifications

Duties and responsibilities will entail assisting in;

• Verifying, enhancing and testing computer programs according to instructions and specifications;
• Installing and configuring computer systems;
• Providing user support;
• Maintaining, repairing and monitoring performance of ICT hardware and associated peripherals;
• Providing support for application systems and software;
• Maintaining an up-to-date ICT equipment register including movement (issuance) register;
• Maintaining Local Area Network components;
• Maintaining the telephone PBX system and structured voice network;
• Providing end user support and training users for effective and efficient use of ICT facilities;
• Updating and maintaining ARMFA’s website, portals and mobile application;
• Identifying and compiling a list of obsolete ICT equipment for disposal.

Person Specifications For appointment to this grade, an officer must have:

• Bachelor’s degree in information technology, Computer Science, Business IT, Software Engineering, ICT Project Management, Computer Engineering or their equivalent from a recognized Institution;
• Fulfil the conditions of the Charters.

Key attributes

• Creativity and innovation;
• Professional ethics;
• Partners focus;
• Continuous learning;
• Time management;
• Team player.

Languages
Fluency in one of the following working languages:

• English;
• French;
• Portugese.

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Job Purpose

The jobholder is responsible for driving assigned motor vehicle, routine checks and maintenance of work tickets, detect and report malfunction of vehicle systems, carry authorized passengers and goods for smooth running of services in the institution. The position is responsible for ensuring that the vehicle is in good order and to ensure safety and smooth mobility of employees of the Board.

Job Specifications

The duties and responsibilities will entail assisting in:

• Driving the Executive Secretary as authorized;
• Carrying out minor mechanical adjustments;
• Recognizing and reporting mechanical defaults of the vehicles;
• Ensuring security and safety of the vehicle on and off the road;
• Monitoring and reporting expiry of insurance policies for motor vehicles;
• Overseeing transport management;
• Preparing and submitting reports on transport when need arises;
• Ensuring safety of passengers and/or goods therein.

Person Specifications For appointment to this grade, a candidate must have: –

• At least served in the grade of Driver for at least eight (8) years; three (3) of which must have been at the level of Senior driver or its equivalent;
• At least a mean grade D+ (plus) in the Kenya Certificate of Secondary Education or its equivalent from a recognized institution;
• Occupational Trade Test III Certificate;
• A valid driving license free from any current endorsements(s) for classes of the vehicles the driver is required to drive;
• Certificate in a supervisory course from a recognized institution;
• Certificate in Partners Care from a recognized institution;
• A defensive Driving Certificate from the Automobile Association of Kenya (AA) or its equivalent qualification from any other recognized institution;
• A Certificate of Good Conduct (renewable after two (2) years);
• A First Aid Certificate course from St. Johns Ambulance or any other recognized institution not more than one (1) year old;
• Computer proficiency certificate;
• An accident-free driving period of ten (10) years;
• Fulfilled the requirements of charters.

Key Competencies and skills

• Creativity and innovation;
• Partners focus; iii. Time management;
• Communication Team player.