Vacancies at Nairobi Safari Club

DUTIES AND RESPONSIBILITIES (include but are not limited to):

• Bank all the incomes in the Hotel (cash, currency, and cheques) on a daily basis.
• Answering all vendor inquiries and reconciling weekly/monthly statements.
• Assist with supplier calls, inquiries, and disputes.
• Preparing Month-end reconciliations of Accounts Payable.
• Oversee all aspects of Accounts Payable.
• Provide accounts payable daily, weekly, and monthly reports including (without limitation) creditors aging reports, reconciliation reports, voucher activities, cash status reports etc.
• Reconciling all invoices, ensuring products and services were received.
• Processing and preparing weekly cheque payments, obtaining authorizing signatures, and filing
• Assist in liaising with vendors and suppliers to resolve payment discrepancies, negotiate payment terms, and ensure timely payment.
• Post daily banking in SunSytems.
• Reconcile the prepayments and paid-out accounts in SunSytems

JOB SPECIFICATION

• Bachelor's Degree in Accounting or its equivalent.
• Previous relevant experience as accounts payable is required;
• at least three years of accounting experience within a comparable hotel is preferred.
• At least CPA Part 2.
• Strong understanding of accounting principles, financial regulations, and compliance standards
• Proficiency in Excel, Word, and Microsoft Outlook (MS Office).
• Proficiency in Hotel Finance Systems-Micros, Opera, Materials Control, and SunSystems.
• Ability to proactively flag and manage issues.
• Ability to negotiate with suppliers and source for alternatives.

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Responsible for the management and organization of all areas of the Front Office, including the Front Desk, Bell Stand and Concierge. Continually strives to improve guest and associate engagement while maximizing financial performance and continuous development of staff associates.

DUTIES AND RESPONSIBILITIES:

• Manages day-to-day operations, ensuring the quality, standards and meeting the expectations of the customers on a daily basis.
• Keeps Front Office team focused on the critical components of operations to drive guest satisfaction and the desired financial results.
• Conducts department meetings and continually communicates a clear and consistent message regarding the Front Office goals to produce desired results.
• Reviews staffing levels to ensure that guest service, operational needs and financial objectives are met.
• Improves service by communicating and assisting individuals to understand guest needs, providing guidance, feedback, and individual coaching when needing.
• Maximize room revenue and occupancy by reviewing status daily. Analyse rate variance, monitor credit reports and maintain close observation of daily house count. Monitor the selling status of the house daily. le flash report, allowance etc.
• Review daily front office work and activity reports generated by Night
• Ensure implementation of all hotel policies and house rules.

QUALIFICATION AND EXPERIENCE

• University degree in Hotel Management with a post graduate Diploma in customer care preferred.
• Computer knowledge a must.
• Considerable knowledge of computer systems for registration, reservations and backup systems.
• Above average mathematical comprehension to understand and interpret numbers as thy apply to operations in hotels.
• Ability to read, write, speak and understand the English and Swahili language to communicate with guests and team members.
• Thorough organization and supervisory skills proficient in accomplishing tasks.
• Ability to develop subordinates to enhance advancement in the Hotel.
• Ability to analyze complex statistical data and make judgements accordingly.
• Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger, collectaccurate information and resolve conflicts