Vacancies at Trees for the Future

About the Opportunity

The HR Assistant will be based in our Kisumu, Kenya office and reports to the Human Resource Business Partner (HRBP). This role focuses on Human resource activities in the Kenya office. The HR assistant will provide HR and administrative support to the department and support the HRBP in improving employee relations and engagement and building strategic employee talent management strategies, creating an environment where everyone can thrive. The position requires confidentiality, building relationships, strong communication skills, conflict resolution, outstanding computer knowledge, and working within a dynamic nonprofit environment. Registered member of a recognized professional HR body in Kenya, the Institute of Human Resource Management (IHRM)

In this role, you will...

• Participate in talent acquisition, recruitment, selection, onboarding, and retention of staff within the organization. 
• Support the organization in performing background checks, preparing offer letters, and other official correspondences with respect to recruitment processes. 
• Assist in Compiling and maintaining employee documentation and records and keeping the employee database up to date in collaboration with the HRBP.
• Accurately compile, organize, and maintain employee files and confidential documents either electronically or in their physical registry in collaboration with the HRBP.
• Collaborate with HRBP to accurately and timely process all hire transfers, staff changes, and terminations into HRIS. 
• Assist in managing the offboarding process, including administration of exit interviews and knowledge transfer.
• Provide administrative support for the HR department, including departmental filing and other duties as assigned. 
• Support the HRBP in conducting file audits to collect and maintain all required documents in the employee files. 
• Participate in maintaining up-to-date records of performance appraisal information, grievances, or corrective actions. 
• Assist in planning employee recognition events in collaboration with the HRBP. 
• Together with the HRBP, assist in tracking staff work schedules to ensure smooth workflow. 
• Participate in preparing periodic reports on the overall HR status of programs. 
• Support preparation of necessary information to ensure timely preparation of staff payroll.
• Support any other HR initiatives and assignments as may be assigned by the immediate supervisor.

You’ll be a great fit if you have...

• Bachelor’s Degree in Human Resource Management and be a registered member of IHRM with good standing.
• Three years of relevant work experience, preferably in an NGO setup.
• Familiarity with HR Software and MS Office 
• Excellent communication and interpersonal skills. 
• Strong organizational and time management skills 
• Ability to handle sensitive information with confidentiality and discretion.  
• Knowledge of relevant Employment and labour relations laws in Kenya and HR best practices
• Ability to promote integrity and business ethics; demonstrate mature judgment, trust, and open communication; ability to ensure effective teamwork, collaborative behavior, and team spirit. 
• Excellent communication skills
• Builds strong relationships with clients and external actors. 
• Ability to manage complex situations.
• Ability to prioritize complex work schedules. 
• Pays attention to detail with strong analytical skills. 

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About the Opportunity

The Compliance, Risk & Community Specialist will be based in our Kisumu, Kenya office, reporting to the Central Office in Washington, DC, USA, and working closely with the Kenya teams in Kisumu, Homa Bay, Migori, and Siaya. This role focuses on key facets, working with each office to ensure Trees for the Future (TREES) complies with local and country laws, working with Country Directors to train on TREES policies, and acting as the grievances office with the Senior Director of Global HR. This role will require regular travel to Uganda and Tanzania. 

In this role, you will...

• Works under the direct guidance and management of the Sr Director, Global HR.
• Implement a grievance mechanism procedure developed by TREES.
• Capacity building and regular meetings in groups with Community Grievance Representatives in the county (of approximately 35 representatives)
• Ensure complaints are appropriately recorded and coordinated, and responses are timely.
• Act as an impartial body offering sound advice.
• Provide support to all parties concerned through a transparent process for resolving complaints.
• Coordinate and document a proper complaint and appeals process.
• Submit regular progress reports.
• Documents decisions and resolutions.
• Train employees in compliance within the TREES organization.
• Stay up-to-date on all compliance matters and relevant legislation within TREES In East Africa.
• Conduct regular audits of internal procedures, risk analysis, and quantification of financial risks
• Continuously monitor and review compliance procedures to help identify possible areas for improvement.
• Have a strong sense and attention to detail and the ability to notice actions that may result in liability.
• Build trusting relationships with both the employees and farmers and create a communication channel for sensitive information—during the workshop, the female staff requested this.
• Review and assess inherent risk within new processes and systems and make recommendations.
• Updates company policies.
• Documents all compliance-related reports.
• Administer whistleblower website.
• Create awareness of risk management to create a risk-conscious culture across TREES.
• Implement the risk and compliance policies and procedures.

You’ll be a great fit if you have... 

• A bachelor’s degree in business, HR, women’s studies, international development, psychology, or legal studies with five to seven years of experience is preferred. 
• Excellent communication skills. 
• Detailed record-keeping skills.
• Analytical thinking with problem-solving and solid abilities with attention to detail.
• Ability to work under pressure, with minimal supervision, and in a culturally diverse team.
• Ability to build strong relationships both internally and externally.
• Strong Microsoft Office skills.
• Ability to travel to field locations in Kenya, Tanzania, and Uganda.
• Strong belief in TREES' mission and culture.
• Ability to maintain confidentiality at all times.
• Must be able to avoid bias and any perception of bias in the conduct of their work.
• Possess high ethical standards and honesty.
• Proven exposure to risk management and excellent understanding of the principles of risk management 
• Ability to promote integrity and business ethics; demonstrate mature judgment, trust, and team spirit.