Vacancies at United Nations Office for Project Services (UNOPS)

Support to LMS and Learning Activity Administration:

• Participate in the design and delivery and follow-up of a wide range of learning & development programmes and activities, including virtual and in-person instructor led training, online materials and other approaches.
• Assist participants of learning & development programmes and activities, by making recommendations of online or instructor-led training, and responding to enquiries.  
• Assist with workshop logistics for in-person and online instructor led training, including developing communication materials. Provide production and facilitation assistance in virtual events, such as through google meet, and logistical assistance for in person events.
• Administer learning & development activities through the learning management system to ensure efficient participant management. Create and run relevant reports on the learning & development initiatives, and present analytics in an appropriate format to enable decision making by the supervisor.
• Provide support to the HR Manager in approving travel requests by keeping track of incoming requests. 
• Assign licenses to corporate learning and facilitation tools upon request.

Learning Help-Desk and Operations Support:

• Under close guidance of the supervisor and by following step-by-step guidance, act on routine based help-desk cases and inquiries and escalate when needed.
• Support in video based learning. 
• Assist in preparing the monthly learning newsletter.

Payment and Procurement Support:

• Under close guidance of the supervisor, assist in preparing documents, registering suppliers in OneUNOPS, and creating requisitions and purchase orders (PO).
• Process payments and keep track of payments.

Impact of the Results:

The effective and successful achievement of results by the HR Senior Assistant - Learning and Development directly impacts on the compliant execution of HR processes in the respective unit and the efficient and effective performance within it. These promote the credibility of the organization as an effective service provider in project services and management.

Education:

• Secondary School Certificate is required;
• First University Degree in Human Resources Management, Business Administration, Public Administration, or equivalent disciplines is desirable with 1 year experience is an added advantage and may substitute some of the required years of experience.

Experience:

• Minimum of five (5) years professional experience in an international and/or national organization in providing HR services is required with Secondary School Certificate is required OR;
• Minimum of two (2) years professional experience in an international and/or national organization in providing HR services is required with a Diploma OR;
• Minimum of one (1) year professional experience in an international and/or national organization in providing HR services is required with a Bachelor's Degree.
• Some experience in UN system organizations/development sector is desirable
• Proficiency in computers and office software packages (MS Office) and experience in handling web-based management systems is required.
• Experience in use of HR information systems, Enterprise systems including OneUNOPS is desirable

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Under the supervision of the Cluster Head and in coordination with the senior programme manager of the EU-UN Global Terrorism Threats Facility, the Senior Programme Manager [Terrorism financing investigations expert] will be expected to deliver high-level technical expertise to support Member States in strengthening their capacities to conduct effective, rule of law-based and human rights-compliant investigations of terrorism financing cases, including: 

• Undertake missions and conduct in-depth consultations with Member States requesting assistance to support the assessment of the capacity-building needs of concerned national entities with respect to the investigation of terrorism financing cases;
• Conceptualize, design, and support the delivery of technical assistance activities to member States, including capacity-building activities and evaluation of technical assistance needs in the field of financial investigations on terrorism (financing)-related cases for the benefit of criminal justice actors (Counter-Terrorism investigators and prosecutors), with focus on domestic information sharing with Financial Intelligence Units (FIUs) and other relevant stakeholders, and international cooperation.
• Provide technical advice to build fictitious cases and conduct real-life or table-top exercises aiming at ensuring rule of law-based and human rights-compliant investigations of terrorism financing cases in the respective jurisdiction of Member States requesting assistance;
• Provide high-level advisory and/or mentorship services to national entities in charge of investigating terrorism financing cases in requesting Member States to strengthen their management, operational capabilities, and inter-agency coordination;
• Develop recommendations to improve case management procedures, inter-agency coordination, and legal or legislative texts to ensure effective, rule of law-based and human rights-compliant investigations of terrorism financing cases;
• Prepare a variety of high-quality, written substantive outputs, including analyses, presentations, training materials, and summary reports, related to their assignments;
• Ensure human rights issues and gender perspectives are integrated in their work.

FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY"
CANDIDATES WITH NO UNITED NATIONS OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY
Education:

• Advanced University Degree (Master’s Degree or equivalent), preferably in International Law, Law, Public Affairs/Public Administration, or any related field, with ten (10) years of relevant experience is required; Or
• First-Level University Degree (Bachelor’s Degree or equivalent) with twelve  (12) years of relevant experience is required.

Work Experience
Required experience:

• Relevant experience is defined as experience in law enforcement, investigating terrorism-related cases; 
• Experience in investigating digital payments, including virtual assets and mobile payments;
• Experience in the delivery of capacity-building activities or courses on the rule of law-based, human rights-compliant criminal investigation, preferably related to terrorism and terrorism financing but may include other complex, transnational crimes.

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• The PAF Support Senior Associate will play a flexible and integral role in supporting various aspects of the PAF process. This position will contribute to ensuring smooth coordination, effective documentation, and timely execution of tasks across different functional areas, including CFP circulation, proposal development and evaluation, grant award, monitoring and reporting, and grant closure. Given the dynamic nature of PAF’s work, the consultant will provide on-demand support where needed, adapting to evolving priorities and operational needs.  Below is a list of activities where support may be required as needed.

PAF WINDOW 1

• Regularly update the PAF Window 1 guidance note to reflect any process or requirement changes, ensuring the latest version is accessible and readily available to staff and hosts. 
• Centralize process questions, general queries and other clarification requests and provide timely responses and guidance, liaising with others in the team and relevant hosts’ personnel as needed. 
• Ensure that the PAF Window 1 Monday board is up to date, engaging the Country Engagement team when information is missing or needs to be revised / clarified. 
• Collect information on the status of each request (e.g., advertisement stage, interview stage, written test stage, etc.), identifying delays, challenges and bottlenecks when they arise. 
• Assist with the monitoring of timely submission of facilitators’ quarterly Country Engagement Update Reports.
• Support in compiling reports quarterly of progress in their submission and auditing their availability in the External SharePoint
• Provide regular, consolidated reports to the PAF Program Manager on request processing status, flagging any delays or challenges that demand action / troubleshoot.
• Support the Program Manager in presenting consolidated information for approval and decision-making on all requests.

PAF WINDOW 2

• Assist the Country Engagement team in preparing requests for Calls for Proposals (CFP), including providing guidance on templates, processes, timelines, and eligibility.
• Support the management of CFP data collection templates, ensuring that the latest changes are reflected and that requests for clarification are addressed by relevant staff.
• Help consolidate draft CFP guidance documents, working closely with both hosts to ensure requirements are accurately reflected in invitations to submit proposals and other relevant annexes/documents.
• Pre-populate proposal submission templates with information on all requests included in CFPs.
• Assist in organizing information sessions for implementing partners before each CFP launch, including consolidating materials (slides, talking points, etc.) and handling logistics (attendance, recordings, follow-up emails).
• Manage the collection of queries from partners during the proposal preparation stage, liaising with Country Engagement staff to provide timely responses.
• Support outreach to NDC Partnership members by coordinating organizational assessments for PAF funding eligibility, centralizing the collection of relevant documents, and addressing clarifying questions.
• Assist in coordinating Evaluation Committees (ECs), including assembling committee members, tracking progress, and ensuring timely scheduling.
• Support information sessions for EC members, consolidating materials and managing logistics.
• Distribute proposal packages and communicate key requirements and deadlines to EC members.
• Track EC progress, flagging delays and bottlenecks to the Program Manager.
• Compile and prepare Evaluation Summary Reports.
• Inform partners of EC decisions and clarify next steps.
• Assist in preparing and coordinating Scopes of Work (SOW), including pre-populating documents, circulating drafts, and addressing clarifications.
• Track the status of SOWs, troubleshooting as needed and supporting coordination calls.
• Facilitate grant preparation by compiling submission packages and coordinating with hosts.
• Support partners in navigating grant setup, addressing challenges, and ensuring key conditions are defined.
• Support Reasonable Cost Assessments (RoCs): Monitor budgets in grant proposals and verify their consistency with prevailing market rates.
• Ensure all evaluations are properly documented and securely stored in compliance with PAF’s information-sharing protocols.
• Grant Setup:
• Track the grant processing timeline, flagging delays and updating relevant teams.
• Maintain grant records, ensuring agreements are correctly stored and tracked.
• Support the peer review of grant agreements in coordination with relevant teams, assist with Grant Support Agreements (“GSAs”), UN to UN Agreements, and other PSC documents using approved templates to ensure compliance with UNOPS legal and financial rules.
• Ensure grant agreements and supporting documents are stored and organized in PAF’s document management systems.
• Monitoring & Reporting:
• Monitor grant implementation, tracking payments, centralizing partner concerns, and escalating issues when needed.
• Assist the PAF Team in compiling quarterly country update reports based on IPs’ progress reports.
• Update and maintain PAF’s monitoring and reporting tools (e.g., SharePoint, deliverables library, Monday board).
• Assist with scheduling and note taking in the coordination calls with IPs after quarterly reports’ review. 
• Grant Closure:
• Support project closure by ensuring required documentation is in place and coordinating with relevant teams
• Ensure all required deliverables are submitted and documented during the grant closure process. Follow up with IPs when missing deliverables. 
• Codify and archive relevant folders, documents, and deliverables in line with PAF’s information-sharing practices.

General Support:

• Coordination and Facilitation:
• Provide ad hoc support to the PAF Manager in assisting the PAF’s Core Team in coordinating processes, scheduling calls, facilitating discussions, and note-taking.
• Communication Material Preparation:
• Assist in the preparation of reports, presentations, and other communication materials for internal and external stakeholders.
• Additional Duties:
• Perform other duties as assigned by the PAF Manager to support procurement and grants management processes

Education: 

• Secondary school (High School or equivalent) with a minimum of 7 years of relevant experience is required.
• Master's degree, preferably in international development, economics, finance, project management, procurement or a related field, with 1 year of experience is desired. 
• Bachelor's degree in related discipline in combination with an additional 3 years of relevant work experience may be accepted in lieu of a secondary school diploma.

Experience

• Required
• With a high school diploma, a minimum of 7 year of relevant professional experience (or more, depending on the academic credentials) in the field of supporting project implementation and delivery activities, is required.
• Experience in project management, operations management, monitoring and reporting preferably at international organizations.
• Experience in Grant Management.
• Proficient use of Microsoft Office/Google Suite is required with an emphasis on Excel.