Vacancies at Victory Farms

As the ideal procurement analyst, you will support feed optimization activities for both Victory Farms Kenya and Kivu Choice, Rwanda. As the procurement analyst you will be managing a diverse footprint of over five suppliers from the region with different production capabilities. This role will focus on optimizing various components, including raw materials, logistics costs, FX effects, service levels from suppliers, and inventory levels at the fish farm.

Roles & Responsibilities:            

Feed Optimization:

• Strategically optimize feed procurement for Victory Group, ensuring cost-effective and efficient supply chain management. Collaborate with suppliers to leverage economies of scale and secure favorable pricing.
• Manage a diverse supplier network, negotiating favorable terms and ensuring timely delivery, monitoring supplier performance and implementing corrective actions where needed.

Supplier Management and Supplier Negotiations Support:

• Leverage analytical insights and market data to secure terms that align with Victory Group’s strategic objectives and financial goals.
• Conduct thorough assessments of supplier performance by analyzing key metrics such as service levels, reliability, and cost-effectiveness.
• Leverage data analytics to identify trends, forecast market conditions, and inform on supplier negotiation tactics.
• Prepare comprehensive negotiation briefs, incorporating relevant market data and industry insights.

Component Optimization:

• Raw Material Procurement Optimization – Leverage market analysis and supplier assessments to ensure Victory Group secures the best materials at competitive prices.
• Logistics Cost Minimization – Prepare logistics reports to ensure Identification and development of innovative solutions to streamline transportation and distribution processes thus enhancing overall supply chain efficiency.
• FX Effect Management – Utilize hedging strategies and market insights to protect the company from currency fluctuations and maintain budget stability.

Data Analysis and Reporting:

• Advanced Data Analysis – Leverage advanced Excel skills and other analytical tools to meticulously analyze procurement data, extracting valuable insights to inform decision-making. Develop complex models and simulations to forecast future trends and identify potential risks and opportunities.
• Insightful Reporting – Generate comprehensive and insightful reports that clearly communicate procurement performance, trends, and key metrics. Ensure reports are actionable and provide strategic recommendations to drive efficiency and cost-effectiveness.
• Effective Communication – Present findings and strategic recommendations to senior management in a clear, concise, and compelling manner. Tailor presentations to address key concerns and highlight areas of improvement, ensuring alignment with organizational goals.
• Trend and Performance Analysis – Conduct in-depth analysis of procurement data to uncover trends, measure supplier performance, and identify areas for improvement. Use data-driven insights to support continuous improvement initiatives and enhance procurement strategies.

Skills and qualifications:

• Bachelor’s degree in Applied Science, Mathematics, Data Science, Financial Analysis, Operations Research, or a related field.
• 2-3 years procurement analysis experience in a busy multi-cultural environment
• Strong analytical skills and ability to work with complex data sets.
• Advanced proficiency in Microsoft Excel, including data analysis and visualization techniques.
• Excellent problem-solving and decision-making skills.
• Strong communication and interpersonal skills.
• Experience in the aquaculture or food industry will be an added advantage.

Benefit:

• Visibility into the world’s fastest growing aquaculture company.
• Ideal for a candidate looking to dive into a mission-oriented Organization.
• The team is committed to the candidate’s success and will provide coaching, mentorship, and unique exposure to people and experiences that come from the most successful leaders in the entrepreneurial community and the social sector.

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We are seeking a highly organized and proactive Administrative Assistant to support our Commercial Operations. This role is integral to ensuring the smooth running of our branches, efficient financial coordination, staff welfare, and successful management of events and hospitality.

Roles & Responsibilities:            

Commercial Operations:

• Supply Management: Ensure branches are consistently stocked with day-to-day supplies to maintain seamless operations.
• Compliance Monitoring: Ensure all commercial employees adhere to PPE and uniform policies, maintaining a high standard of compliance and safety.
• Warehouse Maintenance: Oversee the upkeep of warehouses, coordinating with Procurement for any necessary repairs and maintenance to ensure optimal operation conditions.

Finance:

• Budget Coordination: Draft and manage budgets for Commercial events, ensuring cost-effective and efficient planning.
• Rent Management: Track and ensure timely payment of branch rents to avoid any operational disruptions.
• Invoice Processing: Ensure all invoices are properly approved and forwarded to the finance department for timely payment processing.

Employee Welfare:

• Welfare Coordination: Ensure employee welfare practices are consistent with company standards, promoting a positive and supportive work environment.
• Supply Management for Operations: Guarantee that Logistics Centres (LCs) and retail branches are well-stocked with essential items, including cleaning materials, PPE, and water, to support smooth operations.

Skills and qualifications:

• Diploma in Business Management or related field.
• At least 2 years experience in an administrative role.
• Strong organizational and multitasking skills to handle various administrative tasks efficiently.
• Excellent communication and interpersonal skills to interact effectively with staff, suppliers, and visitors.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management systems and procedures.
• Attention to detail and problem-solving skills to ensure high-quality administrative support.
• Adept at negotiation and able to handle specific procurement assignments.

 Benefit:

• Visibility into the world’s fastest growing aquaculture company.
• Ideal for a candidate looking to dive into a mission-oriented Organization.
• The team is committed to the candidate’s success and will provide coaching, mentorship, and unique exposure to people and experiences that come from the most successful leaders in the entrepreneurial community and the social sector.