Vacancies at World Vision Kenya

Key Responsibilities

Administrative Duties

• Tag, code, and organize loan forms for accurate tracking and filing.
• Retrieve loan forms promptly upon request and maintain systematic archives.
• Track reports and highlight trends or recurring issues for timely resolution.
• Receive, inspect, and record incoming parcels and office items.
• Share checklists with branches for asset and loan form updates and follow up on submissions.
• Oversee printer maintenance and coordinate toner supply across branches.
• Serve as OSH (Occupational Safety and Health) Champion for assigned branches.

Fleet & Asset Support Duties

• Assist in coordinating vehicle use, routine servicing, and maintenance.
• Ensure proper record-keeping for fleet and office assets.
• Support field offices with administrative and asset/fleet-related tasks as needed.
• Monitor and report on asset and fleet conditions for timely repairs or replacements.

Daily, Weekly & Monthly Tasks

Daily: Tag and code loan forms, retrieve requested forms, transfer items from reception, track administrative reports, and support day-to-day fleet/asset needs.
Weekly: Dispatch parcels to field offices, inspect delivered items, archive loan forms, and ensure maintenance of office assets.
Monthly: Share checklists with branches, follow up on pending loan forms, inspect key assets for repair or replacement, provide field support, and coordinate printer/asset updates.

Skills & Competencies

• Strong organizational and record-keeping skills.
• Ability to manage administrative, registry, and support functions effectively.
• Excellent communication and coordination abilities.
• Attention to detail in coding, archiving, and reporting.
• Proactive problem-solving and time management skills.
• Awareness of Occupational Safety and Health standards.

Qualifications

• Diploma or degree in Business Administration, Records Management, Logistics, or related field.
• Minimum 2–3 years’ experience in administration, registry, office support, or fleet coordination.
• Valid driving license with a clean driving record and practical driving experience.
• Ability to drive both manual and automatic vehicles is required.
• Knowledge of basic vehicle maintenance and road safety regulations is mandatory.
• Proficiency in Microsoft Office applications and basic record-keeping systems.

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Key Responsibilities:

Project planning and implementation

• Coordinate effective and timely implementation of all interventions outlined under Local Value Chain development and any other related and cross cutting programme activities in the project.
• Participate in the preparation of overall work plan and budget as well as develop activity plans and budgets for technical support of local value chain development interventions
• Participate in developing different levels of progress report (weekly updates, situational reports, quarterly, semi-annual and annual reports)
• Supporting Project Quality Assurance (PQA) through organizing and supporting monitoring visits on L&R interventions.
• Collaborate with relevant ministries and other relevant partners at the County and community levels to ensure integration and high level implementation the planned Local Value Chain activities
• Work closely with relevant authorities to ensure all economic recovery and market systems interventions deployed in the communities are in alignment with L&R in emergency Standards
• Work together with other staff/ to ensure that key trainings meets the standard required to facilitate, provide knowledge and reinforcement of desired L&R behaviour and practices.
• Ensure that business processes, standards and guidelines related to Livelihood & resilience initiatives are effectively applied in project implementation.
• Make technical input into the planning and design of project specific operational researches, including baseline and end line evaluation, post distribution monitoring related to L&R.
• Conduct continuous activity and budget analysis to ensure adherence to the approved work, budget and procurement plans.

Technical support

• Work with communities and relevant stakeholders to identify key on-farm and off farm value chains to support
• Support project market research on viable value chains
• Ensure the target communities are mobilized and participate in the identified Local Value Chain Interventions
• In consultation with other staff, government and partners sensitize and mobilize the communities to form Project Implementation units, producer groups
• Support produce aggregation and marketing activities of the project
• Work with Project Officer, local stakeholders and leaders to identify community champions/resource persons for LVCD, Empowered World View and Digitization of farmer records
• In consultation with other staff develop capacity assessment tools for producer groups and develop a capacity development plan
• Facilitate the capacity building of the partners and farmer groups on LVCD activities (Climate Smart Agriculture, Entrepreneurship, post-harvest management and value addition, transformational leadership)
• Facilitate linkages of the savings groups to FAST product to enhance their performance
• Ensure cross cutting themes are integrated into LVCD interventions
• Provide technical support and timely feedback to the Project Manager on the LVCD interventions outlined in the THRIVE project.
• Organize meetings with key local value chain actors and farmers to forge effective support of the LVCD interventions
• Ensure adult and child safeguarding during the implementation of the planned interventions

Monitoring, Reporting, evaluation and Documentation

• Ensure the community champions (LVCD, EWV and S4T) have necessary monitoring tools and are trained on the same
• Develop project monitoring and reporting schedules in collaboration with the various stakeholders
• Work with the community champions/facilitators to continuously train, monitor and mentor the performance of producer groups along identified value chains
• Clean and Collate project performance data and ensure it is keyed into the relevant Monitoring Information System (MIS) on a monthly basis
• Prepare weekly updates, monthly, quarterly, bi-annual and annual progress reports
• Documentation of key lessons learnt and successes stories from the target farmers
• Continuously track progress of planned activities and outputs in the detailed implementation plan to ensure timely and quality implementation of plans
• Support Monitoring and evaluation of THRIVE activities in coordination with M&E and relevant stakeholders.
• Support farmer records digitization process and performance tracking in collaboration with community resource persons and relevant private actors
• Together with farmers, partners, conduct regular reflection and learning events
• Support the project data collection during baseline, end line, market assessments and post distribution assessments

Strategic Engagement, Partnership and Networking

• Developed and updated digital farmer records in place
• Facilitates linkages of the farmers groups to micro-finance institutions and skills development initiatives
• Strengthen partnerships with the county government and other partners for effective support and capacity development of the farmers for sustainability

REQUIRED QUALIFICATIONS AND EXPERIENCE:

• Diploma certificate in agriculture/Agricultural economics/Agricultural Education and Extension/Developmental Studies or equivalent
• Minimum of two years’ experience working with communities in either relief or development Livelihood and Resilience/Food security projects
• Good communication skills (both oral and written) with a good understanding the local dialect and context
• Excellent computer skills, including proficiency in MS Office and Lotus Notes (or another main email system such as Microsoft Outlook)
• Ability to take initiative, a team leader able to work with minimum supervision
• Cross-cultural sensitivity and emotional maturity
• Understanding and demonstrated commitment to the importance of gender and other key issues in Economic empowerment
• Able to ride a motorbike with a valid license