Vacant Positions at AGL- Africa Global Logistics

Mission Description

Acknowledge Receipt & Pre-Declaration Review

• Acknowledge receipt of full sets of documents/files from IFFOS Operators.
• Confirm the validity and completeness of clearance documents (pre-declaration check).
• Allocate files to declarants for timely entry submission.
• Liaise with the Team Leader, IFFOS Operators, and Operations Supervisor to confirm the appropriateness of documents and request any missing or additional information.
• Ensure declarants carry out accurate and timely declarations in the iCMS system.
• Ensure entries are updated in SPOT and WAY.
• All PGA-CDs must be submitted in the TFP system in a timely manner. Once entries are paid, confirm that KEBS-CD and all other PA-CDs are fully submitted in TFP and shared with the team for clearance processing.

Customs Entry Lodgment & Work Distribution

• Lodge customs entries in the iCMS system.
• Ensure fair and balanced allocation of files among declarants.
• Ensure each declarant meets the daily KPI target of 100 lines per day.

Continuous Monitoring & Follow-Up

• Ensure declarants constantly check TFP and iCMS systems to monitor passing entries and permit approvals.
• Promptly respond to any rejected entries or permits.
• Escalate issues for support when necessary to avoid delays

Support & Coordination

• Support the Team Leader, Supervisor, and Port Operators with any inquiries or customs rejections.
• Provide clarification and guidance on customs documentation, duties, requirements, and regulations.

Query Resolution & Escalation

• Handle customs queries in coordination with the Supervisor.
• Escalate unresolved issues to the Managers within 24 hours.
• Make physical interventions at relevant offices/ports where necessary to ensure resolution.

Reporting & Monitoring

• Share the Job Allocation Report daily.
• Ensure each declarant submits their Daily Activity Report without fail.

Duty and Tax Projection

• Perform duty and other tax projections accurately and in a timely manner to support smooth entry processing and planning& bond projection

Profile

• Diploma in C & F or related field
• ICMS training
• East African Freight Forwarding Practicing Certificate will be an added advantage.
• 5 years' experience in a busy logistics'/ freight forwarding industry.

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Mission Description

• Supervise Fleet Planners to ensure effective daily planning, vehicle allocation, and timely dispatch of transport operations.
• Coordinate daily transport activities to ensure planned trips are executed efficiently while achieving operational KPIs.
• Monitor fleet utilization, vehicle availability, and driver productivity to maximize operational efficiency.
• Review transport schedules and make adjustments based on operational priorities, customer requirements, and fleet availability.
• Coordinate with the Workshop to minimize downtime and ensure timely availability of serviceable vehicles.
• Monitor trip execution, loading, dispatch, delivery performance, turnaround times, and vehicle movements.
• Manage operational disruptions including vehicle breakdowns, accidents, traffic delays, and customer emergencies by implementing contingency plans.
• Monitor fleet performance indicators including fleet utilization, trip completion, turnaround time, detention, demurrage, and vehicle productivity.
• Ensure compliance with transport legislation, company policies, safety procedures, and customer service standards.
• Review and approve daily transport plans prepared by Fleet Planners before execution.
• Coordinate driver deployment, leave schedules, shift planning, and operational manpower requirements.
• Liaise with customers, shipping lines, depots, and internal stakeholders to resolve operational challenges promptly.
• Review operational reports and provide daily, weekly, and monthly performance reports to Management.
• Coach, mentor, and evaluate Fleet Planners to ensure continuous improvement in planning quality and operational performance.
• Lead operational meetings and communicate priorities, challenges, and performance expectations to the planning team.
• Ensure all transport documentation is completed accurately and submitted within the required timelines.
• Perform any other duties assigned by the Fleet & Transport Solutions Manager.

Profile

• Results-oriented.
• Strong leadership skills.
• Team player with excellent interpersonal skills.
• Highly organized and proactive.
• Resilient under pressure.
• Strong customer focus.
• High ethical standards and integrity.
• Excellent planning and coordination abilities.
• Continuous improvement mindset.

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Mission Description

KEY RESPONSIBILITIES

• Fleet Compliance Management
• NTSA Compliance
• KPA & Port Compliance
• Customs & KRA Compliance
• Speed Governor Compliance
• Accident &KeNHA Compliance
• Incident Management
• Driver Compliance & Training
• Documentation & Reporting
• General Responsibilities

Profile

KEY SKILLS

• Strong knowledge of Kenyan transport regulations.
• Excellent understanding of NTSA, KPA, KRA, KeNHA, and Traffic Act requirements.
• Fleet documentation and compliance management.
• Excellent planning and coordination skills.
• Strong analytical and organizational skills.
• High attention to detail.
• Excellent communication and stakeholder management skills.
• Report writing and documentation management.
• Computer proficiency in Microsoft Office applications.
• Ability to manage multiple compliance deadlines simultaneously

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KEY RESPONSIBILITIES

• Monitor daily fuel consumption by vehicle, driver, and route to ensure compliance with approved fuel consumption benchmarks.
• Reconcile fuel transactions against telematics and GPS data, identifying and investigating fuel losses, anomalies, or discrepancies.
• Maintain accurate fuel records and prepare daily, weekly, and monthly fuel consumption reports.
• Support implementation of fuel efficiency initiatives and monitor improvements against established KPIs.
• Administer GPS tracking and telematics systems, ensuring continuous functionality and timely escalation of system faults.
• Monitor vehicle utilization, idling time, speeding, harsh braking, unauthorized movements, route deviations, and driver behaviour through telematics systems.
• Analyse fleet performance data to identify underperforming assets and recommend corrective actions to improve fleet efficiency and reduce operating costs.
• Prepare operational dashboards and performance reports covering fuel efficiency, vehicle utilization, telematics compliance, and driver performance.
• Ensure compliance with company fuel management policies, telematics procedures, and Standard Operating Procedures (SOPs).
• Maintain complete and accurate documentation to support internal and external audits.
• Liaise with drivers, supervisors and telematics service providers to resolve operational issues and improve fleet performance.
• Support investigations relating to fuel variances, telematics exceptions, accidents and operational non-conformities (Violations).
• Perform any other duties assigned by the Fleet & Transport Solutions Manager.

KEY SKILLS AND KNOWLEDGE

• Fleet fuel management and fuel control processes.
• GPS tracking and telematics systems.
• Fleet performance monitoring and reporting.
• Transport operations and fleet management.
• Data analysis and performance reporting.
• Strong analytical and problem-solving skills.
• Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Experience with fleet management systems and telematics platforms.

EXPERIENCE

• Minimum of two (2) years' experience in fleet management, transport operations, fuel management, or telematics administration.
• Experience managing GPS tracking systems, fuel reconciliation, and fleet performance reporting.
• Experience using Transport Management Systems (TMS), Fleet Management Systems, or telematics platforms is an added advantage.

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KEY RESPONSIBILITIES
Operational Cost Control

• Monitor daily transport operating costs, including fuel, maintenance, tyres, repairs, tolls, driver expenses, detention, demurrage, and subcontractor costs.
• Review transport costs against approved budgets and identify cost variances.
• Investigate abnormal operational expenses and recommend corrective actions.
• Ensure all operational costs are accurately allocated to the respective trips, customers, or business units.
• Monitor vehicle operating cost per kilometre and per trip.

Financial Performance Monitoring

• Prepare daily, weekly, and monthly Gross Margin (GM) reports for NTD Transport.
• Monitor revenue, direct costs, Gross Margin, and EBITDA performance against budget.
• Analyze profitability by customer, corridor, vehicle, route, and business segment.
• Prepare profitability analysis for management decision-making.
• Monitor fleet productivity and operational cost trends.

Budgeting & Forecasting

• Coordinate preparation of the annual Transport Budget.
• Prepare monthly forecasts for transport revenue, operating costs, and Gross Margin.
• Monitor budget utilization and recommend cost optimization initiatives.
• Support management during annual budget reviews and forecasting exercises.

Fleet Cost Analysis

• Monitor and analyse:
• Fuel Costs
• Maintenance Costs
• Tyre Costs
• Accident Costs
• Insurance Costs
• Driver Costs
• Fleet Utilization Costs
• Idle Time Costs
• Empty Kilometers
• Detention & Demurrage Costs
• Develop cost performance dashboards for management review.
• Recommend initiatives to reduce fleet operating costs and improve profitability.

Billing & Revenue Assurance

• Review completed trips to ensure all revenue-generating activities are billed accurately.
• Validate transport invoices before submission to Finance.
• Monitor unbilled trips and ensure timely revenue recognition.
• Reconcile operational records with Finance to ensure billing accuracy.
• Review customer profitability and revenue leakage.

KPI Reporting & Business Intelligence

• Prepare daily operational dashboards covering:
• Revenue
• Gross Margin
• EBITDA
• Fleet Utilization
• Fuel Performance
• Vehicle Productivity
• Trip Performance
• Driver Productivity
• Cost per Kilometre
• Cost per Trip
• Prepare weekly and monthly management reports.
• Support management presentations and business reviews.

Financial Controls

• Ensure compliance with company financial policies and internal controls.
• Review operational expenditures for compliance with approved budgets.
• Support internal and external audits.
• Verify supporting documentation for operational expenses.
• Maintain accurate financial and operational records.

Process Improvement

• Identify opportunities for cost reduction and operational efficiency.
• Develop cost monitoring tools and reporting templates.
• Support implementation of transport management systems

KEY SKILLS

• Strong financial and cost accounting skills.
• Transport costing and profitability analysis.
• Budget preparation and forecasting.
• Financial modelling and business analysis.
• Excellent analytical and problem-solving skills.
• Advanced Microsoft Excel skills.
• Knowledge of ERP systems (SAP, IRIS, or similar).
• Knowledge of Transport Management Systems (TMS).
• Strong reporting and presentation skills.
• Excellent communication and stakeholder management.
• High attention to detail.
• Ability to work under pressure and meet strict reporting deadlines.

EXPERIENCE

• Minimum of three (3) years' experience in Cost Control, Financial Analysis, Management Accounting, or Business Performance within the transport, logistics, fleet management, or supply chain industry.
• Experience in transport costing, fleet operations, and operational performance reporting is highly desirable.
• Experience using ERP systems and Business Intelligence reporting tools will be an added advantage.

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Key Responsibilities

• Coordinate shipping documentation to support efficient transport operations for Container Operations.
• Prepare, verify, and maintain transport documents, including Delivery Orders (DOs), Container Interchange Receipts (CIRs), Equipment Interchange Receipts (EIRs), waybills, transport manifests, gate passes, and Proofs of Delivery (PODs).
• Manage container interchange activities, ensuring the timely collection, delivery, and return of containers in compliance with shipping line, depot, port, customer, and company requirements.
• Monitor container and shipment movements, maintaining accurate records and coordinating timely container returns to minimize detention and demurrage costs.
• Verify container condition during collection and return, documenting and escalating any damages or discrepancies.
• Coordinate vehicle dispatches and monitor deliveries to ensure timely and efficient cargo / container movement.
• Liaise with shipping lines, container depots, Drivers and internal teams to facilitate seamless operations.
• Maintain accurate shipment, transport, and container movement records.
• Receive, verify, and reconcile Proofs of Delivery (PODs) and container interchange documents to support invoicing and reporting.
• Investigate and resolve shipment, documentation, and container interchange discrepancies in collaboration with relevant stakeholders.
• Prepare routine transport and shipment reports and ensure compliance with company policies, customer requirements, and applicable transport regulations.
• Perform any other duties assigned by the Transport Operations Controller or Fleet and Admin Manager.

​​​​​​​Key Skills and Knowledge

• Freight forwarding and transport operations.
• Container interchange procedures and documentation.
• Shipping and transport documentation requirements.
• Road transport operations and fleet coordination.
• Basic customs and import/export procedures.
• Microsoft Office Suite, particularly Excel, Word, and Outlook.

Experience

• Minimum of two (2) years' experience in transport, logistics, shipping, or freight forwarding operations.
• Experience managing shipping documentation and container interchange processes is highly desirable.
• Experience using TMS, or other logistics management systems is an added advantage.

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Key Responsibilities

• Receive, verify, and process driver allowance claims and supporting documentation.
• Calculate, prepare, and disburse approved driver allowances within stipulated timelines.
• Generate RCNs accurately and ensure all supporting documents are complete and approved.
• Track the status of RCNs and follow up to ensure timely processing and closure.
• Reconcile driver allowance payments and RCN records, investigating and resolving discrepancies.
• Maintain accurate records of allowance payments, RCNs, and related documentation.
• Prepare daily, weekly, and monthly reports on allowance disbursements and RCN status.
• Liaise with Transport, Finance, Procurement, and other departments to ensure timely processing of payments and documentation.
• Ensure compliance with company policies, financial controls, and audit requirements.
• Perform any other duties assigned by the Fleet and Admin Manager.

Key Skills

• Organizing skills
• Communication
• Computer literacy

Personal Attributes

• Pro-active
• Meticulous
• Integrity
• Team Player