Vacant Roles at Adept Systems

Job Purpose

• The role will oversee Payroll, Master Data management, and Business Intelligence (BI) functions within the HR function. You will play a pivotal role in managing end-to-end payroll processes, ensure the integrity of HR master data, and leverage HR analytics to provide actionable insights for strategic decision-making.

Key Responsibilities

• Oversee full-cycle payroll processing for both full-time and casual employees, ensuring accuracy and timeliness.
• Maintain and continuously update HR master data, guaranteeing its completeness, accuracy, and alignment with company policies.
• Drive the consistent adoption and effective use of HR tools and systems across all employee lifecycle stages.
• Analyze payroll data and trends, providing insightful reports and variance explanations to HR Business Partners, Line Managers, and Executive Committee.
• Support contract management activities including renewals, tracking deadlines, and maintaining thorough documentation.
• Maintain and safeguard comprehensive employee files, both physical and digital, ensuring data privacy and accessibility.
• Prepare, consolidate, and distribute monthly HR reports and analytics to enable informed decision-making.
• Coordinate HR-related projects, ensuring seamless communication and timely updates for all payroll changes.
• Facilitate statutory compliance processes, audits, and reporting requirements to meet legal and organizational standards.
• Manage employee separation procedures efficiently, ensuring all relevant payroll documentation is submitted promptly.
• Verify statutory and payroll deduction details to maintain compliance and payroll accuracy.
• Draft critical payroll-related documentation such as deduction letters and salary review communications.
• Provide detailed records of employee attendance, bonuses, and personal leave to support payroll preparation.
• Administer employee benefits programs, including insurance policies, to ensure seamless delivery and enrolment.

Academic and Professional Qualifications

• Bachelor’s degree in HR Management, Business Administration, or related field.
• Certification in Data Analytics – Power BI, SQL, Tableau and related tools
• At least 3 years of relevant experience in HR operations, payroll, master data management, or related areas (manufacturing or agribusiness is an added advantage).
• Strong understanding of Kenyan labour laws and statutory deductions.
• Proficiency in HR systems (ERPNext experience is a plus).
• High attention to detail and confidentiality.

Closing date September 30, 2026

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What you will deliver

• Profitable growth. Execute a strategy aimed at significant revenue growth within two years, strengthening profitability while also reclaiming and growing market share.
• New business and strategic partnerships. Win major clients, deepen executive relationships, negotiate alliances that generate revenue and expand our presence across Eastern Africa.
• New revenue streams. Commercialise technology-enabled services, data processing and corporate services as well as opening new markets and customer segments.
• Better performance and client value. Spearhead technology innovations to improve productivity and customer experience.
• Strong stewardship. Safeguard financial discipline, governance, regulatory compliance, cyber security and business continuity while pursuing growth.

What you will bring

• A record of commercial delivery. Demonstrable success growing revenue, winning significant business, building strategic partnerships and negotiating complex deals.
• Networks that create value. Strong relationship-building skills and executive credibility with corporate leaders, boards, financial institutions, regulators and strategic partners.
• Executive leadership experience. At least 10 years in senior leadership, including at least 6 years in executive leadership, with experience reporting to a Board plus strong financial management capability.
• Relevant sector exposure. Experience in highly regulated, technology-enabled organisations, with exposure to financial services, capital markets, corporate services or adjacent sectors.
• Qualifications. A master’s degree in Business Administration, Finance, Law, Economics or a related discipline, plus a bachelor’s degree in an appropriate discipline. Relevant professional qualifications and corporate governance certification are desirable.
• Drive and judgement. Commercial acumen, initiative, resilience and the courage to execute, matched by integrity, emotional intelligence and the ability to inspire performance while leading change.

Closing date October 2, 2026