Vacant Roles at Tausi Assurance Company

Essential functions 

• IFRS 17 Accounting standard reporting experience is essential insurers are required to report the financials under this standard on 1st January 2023.Tausi is compliant and the 2023 financials were prepared under IFRS 17.
• Develop and maintain sound internal control procedures, and implement an efficient and timely financial reporting system.
• Manage the preparation of monthly, quarterly and year-end financial reports including statement of comprehensive income, statement of financial position, cash flow statements and revenue accounts.
• Prepare and submit quarterly management accounts to the Insurance Regulatory Authority (IRA) in a timely and accurate manner.
• Collaborate closely with the ICT manager to facilitate the smooth implementation of the newly acquired core software AZ12B.
• Lead the automation efforts for the Company’s financial statements, processes to improve efficiency and accuracy.
• Ensure the Company’s financial statements are prepared and presented in adherence to the International Financial Reporting Standards (IFRS) 17, demonstrating a comprehensive understanding of the standard’s requirements.
• Tax Planning, Tax management, KRA refund and Tax collection Agent VAT.
• Prepare timely, accurate monthly and quarterly financial and management reports covering all financial matters and present them to management and the Board.
• Liaise with other departments to ensure Company goals and objectives are met.
• Align the operations of the finance department with the appropriate technology to increase operational efficiency.
• Implement financial policies, decisions of the Board of Directors to ensure efficient administration of the Company’s financial resources, accountability of financial rules and regulations.
• Update the Managing Director and Board of Directors regarding changes in legislations or regulations that may affect the business operations and ensure that all statutory legal financial obligations are met on time.
• Develop the annual budget and ensure it is aligned with the Company’s strategic and operational plans and budgets.
• Evaluate and improve the accounting system to enhance functionality of financial management and reporting.
• Review and constantly improve workflows, accounting policies and procedures to ensure accuracy and effectiveness.
• Make recommendations for cost savings and expense rationalization.
• Prepare audit schedules and liaise with external auditors and all other regulators for periodic audits and inspections.
• Manage the acquisition of capital assets, ensure they are properly tagged, amortized and disposed appropriately.
• Establish rapport with bankers, regulators and other stakeholders.
• Accurate preparation and timely submission of returns and payments to the tax authorities, Insurance Regulatory Authority (IRA) and all other relevant statutory and regulatory bodies.
• Supervise daily record of disbursements, currency conversion, and deposits and oversee the voucher-based accounting systems, ensuring all transactions follow requirements and contain proper documentation, and authorization by appropriate signatory, and policies and procedures are followed.
• Document and maintain complete and accurate supporting information for all financial transactions.
• Supervise, train and mentor staff from the department.
• Any other duty that may be assigned to you from time to time by the Managing Director.

Additional Functions / Responsibilities

• Monthly analysis of brokers/Agents whose business growth is negative.
• Quarterly financial analysis of business performance with recommendations on cost control, underperformance products and investments opportunities.
• Preparation of statutory management cost on a quarterly basis with full compliance of the Insurance Act cap 487 and Insurance Regulatory Authority (IRA).
• Analysis of the company performance every quarter for the board meeting with recommendations On investment Opportunities and cash flow management in order to maximize investments income.
• Preparation compulsory financials on a quarterly basis with the IFRS 17 standard.
• Automation of the operation of the company financials on EZ12B.
• Offer full support in transferring company financial operation from PREMIA V10 to AZ12B.
• Managing debt collection.
• Weekly meeting to discuss outstanding position of agents/brokers.
• Monthly cash flow projection.
• Review of daily bank reconciliation statements.
• Approving daily operational finance transaction like receipts, payments, journals and supplier invoices.
• Checking IPF forms.
• Checking daily banking’s.
• Clearing EDMS and allocating documents to respective staff members.
• Quarterly ALCO meeting preparation.
• Quarterly Board meeting preparation.
• Any other duty that may be assigned to you from time to time by the Managing Director.

Academic Qualifications 

• Bachelor’s degree in Accounts, Finance, Commerce or any other business related course.
• Masters in Finance is an added advantage.

Professional Qualifications 

• CPA (K) / ACCA and a member of ICPAK.

Experience

• At least 15 years’ experience in financial management, with 8 – 10 years at management level or head of the function.
• Previous audit experience is an essential requirement.
• In-depth knowledge of accounting principles and International Financial Reporting Standards (IFRS 17).

Skills and Competencies

• Excellent communication skills, both verbal and written.
• A good sound command of English.
• Excellent Leadership skills.
• Strategic and analytical skills.
• Excellent time management skills.
• Good planning and Organization skills.
• Report writing and presentation skills.
• Meticulous attention to detail and precision in all tasks.
• Proactive approach to daily tasks. 
• Highly resilient. 
• Ability to think critically.
• Must possess dexterity and work with emotional intelligence. 
• Strong planning and organizational skills. 
• Effective time management skills and ability to adhere to deadlines. 
• Skillfully manage allocated budgets and operating costs in line with Company Strategy.
• Strict observance of corporate governance and adherence to best business practices at all times.
• Proficiency in using Outlook for email communication.
• Competency in various Microsoft Office programs, with advanced expertise in Excel and PowerPoint, and a working knowledge of Microsoft Word.
• Familiarity with VBA and Power BI for data analysis
• Should possess emotional intelligence.

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Job overview

• The HR Assistant supports the daily operations of the Human Resources department by ensuring efficient administrative processes, accurate employee records, and compliance with organizational policies. The role contributes to a positive employee experience and smooth HR service delivery across all functions.

Responsibilities

• Prepare daily employee attendance register by extracting data from the biometric system daily before 8:30 am.
• To prepare all confirmation documents outlined in the employee file checklist for presentation to the HRC committee for employment confirmation.
• Assist in managing the HRMS by maintaining an updated register of staff establishment and ensuring timely staff additions and removals from the system. 
• Assist in organizing and facilitating the onboarding process for new employees, including preparing induction materials, coordinating orientations, and ensuring a smooth transition into the organization.
• Ensure that all staff files are organized, complete, and up-to-date, including employment contracts, performance evaluations, training records, and other relevant documents.
• Support the administration of employee benefits by drafting letters for inclusion in medical coverage, pension plan, and group life insurance and ensuring prompt addition and removal of employees as necessary.
• Assist in recruitment processes by scheduling interviews, conducting background checks, and communicating with candidates as needed.
• Assist in organizing training sessions, workshops, and other development programs for employees, including coordinating logistics and tracking participation for both internal and external trainings.
• Provide support in handling employee relations matters, including resolving conflicts, addressing grievances, and facilitating communication between employees and management.
• Compile payroll documentation including new staff payroll details and extracting attendance records for staff who worked overtime.
• Prepare the computation for gardener’s payment on a weekly basis, every Monday
• Assist in matters of performance management system by scheduling performance review meetings and ensuring accurate documentation.
• Ensure compliance and adherence to company policies, procedures, systems and statutory requirements.
• Keep track on monthly basis of employee contract renewals and confirmations.

Qualifications

• Bachelor's degree in Human Resource Management, Business Administration, or a related field.
• 2-3 years’ experience In Human resource management Familiarity with HR practices, labour laws, and relevant statutory requirements.

Skills and competencies

• Proficiency in Microsoft Office (especially Excel and Word)
• Strong organizational and record-keeping skills.
• Excellent written and verbal communication abilities. High level of confidentiality, professionalism, and attention to detai