Job Opportunities at Pan-African Mosquito Control Association (PAMCA)

Communications Manager Job Main Responsibilities

• Develop an internal communication strategy for the secretariat and the board to ensure seamless flow of all forms of communication
• Provide training to the secretariat and the board on the communication strategy, organisational branding and best practices
• Attend weekly staff and other meetings as needed, compile and disseminate minutes of the meetings to the secretariat and the board as appropriate.
• Develop communications materials and coordinate media engagement for events and activities, (annual conference, scientific symposia, etc.) targeted at strategic partners, members and other stakeholders to promote PAMCA and increase unrestricted income for PAMCA in collaboration with a fundraising consultant.
• Write press releases pertaining PAMCA activities and publications
• Create major gift materials, including brochures, pamphlets, briefing memos and cases for support as necessary
• Develop standardised PAMCA-themed organisational document templates e.g. letter heads, contracts, JDs and maintain a filing database of the same
• Manage the organisation’s brand and reputation by assisting in the restructuring and regular updates of the PAMCA’s website to meet the desired outcomes of the PAMCA team, in collaboration with a contracted website programmer as needed.
• Regularly review the website and provide updates on matters of functionality, performance and activity and make recommendations for improvements as appropriate
• Support staff and consultants with various priority projects that include communications campaigns, day-to-day media outreach, content development, etc.
• Conduct research of relevant information about PAMCA’s work for media outreach, reports, press releases, infographics, etc.
• Support media outreach by developing a media database.
• Support media monitoring of PAMCA coverage, especially during high level meetings and field visits, through online research.
• Create quarterly media coverage reports and present the reports to the secretariat and the board
• Write press releases pertaining PAMCA activities and publications
• Conduct interviews with PAMCA members and external stakeholders to write short news updates, blog posts, Q&As, etc.
• Organizing and executing email campaigns within an email service provider
• Assist with reporting, analytics, and optimization tactics for continual improvement of PAMCA promotion.
• Build, populate and maintain database of prospects, using the database as a live tool to steward the cultivation of relationships between PAMCA and its partners
• Support PAMCA’s social media outreach by researching, identifying, creating relevant content for Twitter, Facebook, YouTube; so as to expand PAMCA’s social media presence and engagement.

Key deliverables

• An external communications strategy, in line with PAMCA’s overall strategy and in collaboration with the Executive Director and the Programme Manager.
• Marketing and Promotion materials targeted at members, stakeholders and potential donors in various formats
• Editorials, press releases and other publications
• Align media output and other communications with PAMCA’s Fundraising Strategy
• Compile a Donor prospecting database to support income generation
• Day to day communications in various formats: social media, website, email, press release, etc.

Technical skills, knowledge and experience

• Ability to synthesise, articulate and coherently communicate issues to scientific and general audience both orally and in written format
• Experience in brand management/public relations initiatives in a busy organisation
• Experience in producing technical promotional materials
• Ability to tell a story in a compelling manner
• Advanced working knowledge of Microsoft Office Suite (MS Access, MS Excel, MS Word etc)

Desirable

• Experience in science communication
• Knowledge and experience in generating press releases, technical reports, newsletters and brochures
• Hands on experience tracking Google analytics to monitor web traffic
• Knowledge and experience in updating content on the web, trouble-shooting and web performance optimisation
• Working knowledge of graphics design
• Experiencing in managing organisational social media platforms
• Experience in email marketing
• Knowledge and experience in handling and editing video and still photos

Personal skills and attributes

• Passion and drive for science communication
• Versatility in using different media to for internal and external communication
• Good organisational skills
• Keen attention to details
• Ability to prioritise tasks and deliver within deadlines
• Open-minded and willing to learn
• Team spirit
• Ascribe to the highest standards of work ethics

Qualifications for the Communications Manager Job

• Minimum of a bachelor’s degree in communication with 3-5 years’ experience in a similar position in a busy organisation

Duration of the position

• This position will be initially available for one year beginning Jan 2017 with a possibility of extension

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Main Responsibilities for the Executive Director Job

Secretariat leadership 

• Provide overall leadership of the organisation’s secretariat and offer supervisory role to all staff of the secretariat to ensure everyone meets their set targets and deliverables
• Ensure that the operation of the organization meets the expectations of its clients, Board and Funders.
• Provide periodic updates to the Board of Directors on internal matters within the organisation’s secretariat and external factors affecting the organisation and act as the chief advisor to the Board of Director on all aspects of the organization’s undertakings
• Oversee and provide leadership to all PAMCA’s key programmes such as the annual conferences, symposia and other key initiatives undertaken in collaboration with PAMCA’s donors and others in the pipeline
• Be available to travel to and represent the organisation at high level meetings related to policy, funding and partnerships and provide reports and updates to the board on such activities to enrich its operations 

Administration 

• Principal administrative head of the secretariat
• Oversee the planning, implementation and evaluation of the organization’s processes and activities
• Develop, review and implement an internal organisation’s administrative manuals ranging from human resource policies, occupational health and safety, ethics and code of conduct to be adhered to by all secretariat staff
• Monitor the day-to-day delivery of the programs and services of the organization to maintain or improve quality
• Ensure that personnel, client, donor and volunteer files are securely stored and high level privacy/confidentiality is maintained
• Act as the secretary to the Board
• Maintaining a high level performance culture driven by highly motivated and competent staff who consistently deliver outstanding results
• Ensure that the organisation’s resources, physical, financial or otherwise, are prudently used and only for the benefit of the organisation and detect and prevent all forms of wastage, pilferage or any unauthorized or illegal use of the organisation’s resources 

Financial stewardship and budgeting 

• Preparation of a comprehensive budget plans and ensure sound accounting procedures and adherence to the organisation’s budgetary guidelines.
• Oversee the development of fund raising plans and work together with the fundraising manager/consultant to write funding proposals to increase the funds of the organization
• Manage all forms of partnerships/collaborations with funding agencies to ensure long-term healthy and sustainable relationship
• Approve expenditures within the authority delegated by the Board
• Provide the Board with comprehensive, regular reports on the revenues and expenditure of the organization 

Strategic planning 

• Develop an operational plan which incorporates goals and objectives that work towards the strategic direction of the organization
• In liaison with the Board of Directors develop the strategic plan to guide the organization
• In collaboration with the Board, advertise for, recruit and hire an external consultant(s) to carry out the strategic planning exercise
• Monitor and track the progress with the development of the strategic plan with the consultant (s) to ensure that the consultant(s) adheres to timelines and achieves the key deliverables
• Manage all relationships with the external strategic planning consultant(s) to the logical conclusion of the exercise

External communication and stakeholder management 

• Communicate with key external stakeholders including but not limited to the organisation’s funders, sponsors, strategic partners, suppliers, etc. to keep them informed of the work of the organization
• Represent the organization at high level meetings
• Receive and respond to all communications from external stakeholders and manage external stakeholder relationships
• Establish good working relationships and collaborative arrangements to help achieve the goals of the organization 

Key deliverables

• Establish a self sustaining secretariat including recruitment of staff
• Oversee the recruitment of consultants to lead an entomological capacity analysis across Africa
• Manage the organisation’s annual conference and symposia
• Plan and organise Board Meetings
• Support and oversee the delivery of the organisations strategic plan
• Develop and implement annual operations plans
• Oversee the development of a fundraising strategy
• Financial and narrative reporting to donors and the Board
• Oversee the development of a fundraising strategy 

Technical skills, knowledge & experience 

• Served in a senior position for not less than 10 continuous years in a Public Health, Life Science, International Development or related sector
• Ability to keep abreast of, interpret and apply international development policy
• Experience of leadership and line management as they relate to non-profit/ voluntary organizations
• Experience of managing large budgets/ financial management
• Experience of managing complex programmes and projects
• Facilitation skills
• Proficiency in MS Office 

Essential Skills 

• Ability to lead complex, multi stakeholder programmes and projects
• Resource mobilization skills
• Budgeting and financial management skills
• Ability to build strategic partnerships and networking
• Policy reviews, formulation and advocacy
• Understanding of and commitment to Quality Assurance, Risk Management, Business Process Improvement and Occupational Health and Safety principles.
• Communication & presentation skills; written and oral
• Strong report writing skills
• Ability to prioritise tasks and deliver within deadlines
• Staff management

Personal skills and attributes 

• Strong interpersonal skills.
• Demonstrate a high degree of integrity, honesty and commitment to excellence in performance
• Ability to influence others towards the achievement of the Organisation’s objectives
• Ability to foster team work
• Ascribe to the highest standards of work ethics
• Intercultural Competence
• Strategic thinker and results oriented
• High level consultation and negotiation skills. 

Executive Director Job Minimum qualifications 

• Bachelor’s degree in a biomedical, public health, social science or any other relevant and equivalent qualification from a recognized institution.
• Master’s degree qualification in any of the above
• Certificate in Leadership and Management
• Duration of the position

This position will be initially available for one year beginning January 2017 to December 2017 with a possibility of extension

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Main Responsibilities for the Programmes Officer Job 

• Organising and coordinating of the organisation’s operational activities in line with the annual work plans and strategic objectives;
• Liaising with the Executive Director to make planning and monitoring decisions;
• Scheduling various activities as directed by the Executive Director;
• Developing the operational systems, processes and policies in support of organizations mission;
• Monitoring and evaluating the operations systems and processes;
• Managing of the organization’s budget in liaison with the Executive Director;
• Invoicing to funding sources,
• Management of payroll, including tabulation of statutory deductions;
• Disbursement of checks for organization’s expenses
• Ensuring timely preparation of organization’s reports. 

Technical skills, knowledge & experience

• Strong financial management skills
• Project management skills
• Proven experience as Programmes officer or equivalent position
• In depth knowledge of diverse business functions and principles (e.g. supply chain, finance, customer service etc.) 

Essential 

• Excellent Customer focus and communication skills
• Leadership and people management skills
• Excellent organizational and leadership abilities
• Excellent communication and people skills
• Networking and Negotiation skills
• Strategy formulation and deployment skills
• Budgeting skills
• Resource mobilization skills 

Personal skills and attributes 

• Strategic thinker and results oriented
• Attentive to details
• Team player
• High level consultation and negotiation skills.
• High integrity and sound judgment 

Programmes Officer Job Minimum qualifications 

• Bachelor’s degree in Administration or any other relevant field.
• Master’s degree in the above field will be an added advantage
• Duration of the position 

This position will be initially available for one year beginning January 2017 to December 2017 with a possibility of extension