Jobs at The Kenya Bankers Association - Virtual HR

Principal Accountabilities of the Personal Assistant Job

• Proactively managing all aspects of the CEO’s schedule to ensure maximum optimization of CEO’s resources
• Comprehensive diary management, including internal and external meetings
• Representing the CEO to third parties internally and externally e.g. dealing with certain queries directed to the CEO and the rest of the organization, booking meetings among others
• Managing the front office duties e.g. accepting delivery of parcels and advising addressee, transferring calls e.t.c.
• Screening and managing all incoming calls and emails and handling business correspondences
• Business development – updating contacts made through networking, carrying out research and presenting findings on various areas as assigned by CEO among other duties
• Communicating to team or project members all relevant details regarding meetings

Personal Assistant Job Qualifications

• Degree in Management/Business
• At least 3 years’ relevant experience for a large and busy organization
• Excellent organizational skills with the ability to multi-task and prioritize
• Proficient in ICT
• Strong business writing and presentation skills
• Excellent communicator who is politically savvy and a team player

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Executive/Personal Assistant Job Principal Accountabilities

• Screening and managing all incoming calls and emails and handling business correspondences
• Completing other office administrative duties
• Organizing logistics for face – to – face and conference call meetings
• Communicating to team or project members all relevant details regarding meetings
• Coordinating the development of meeting agendas and assisting with setting up sub – committee meetings and calls
• Organizing a minute – taker for meetings and maintaining Virtual Boardroom documents
• Maintaining product and project calendar
• Providing a variety of information to assist workflow throughout the organization
• Supervising support staff and Maintaining office supplies

Qualifications for the Executive/Personal Assistant Job

• Degree in Management/Business
• At least 7 years’ relevant experience for a large and busy organization. Experience in a financial institution is an added advantage.
• Basic knowledge in human resource management, logistics, accounting, and procurement
• Proficient in ICT
• Proven experience in customer service
• Strong business writing and presentation skills
• Excellent communicator who is politically savvy and a team player