• Career Opportunities at FHI 360 - 2 Positions

  • Posted on: 10 February, 2017 Deadline: Not Specified
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  • FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories. 

     

     

    Office Assistant I

     

    Job Summary / Responsibilities

    To provide basic support to LINKAGES Project staff in maintaining the office: including general cleaning, handling mail and receptionist services at the switchboard, maintaining orderly appearance and functioning of the reception and common areas. Provides general staff support as needed.

    • Prepare coffee, tea or other refreshments to staff and meetings and ensuring the meeting room is cleared thereafter.
    • In charge of making sure the printing/documentation/photocopying area is well organized and mail in the pigeon holes is well organized.
    • Monitors and ensures adequate cleaning of kitchens and washroom supplies.
    • Ensuring cleanliness of the offices, dusting of all computers and telephone heads.
    • Checks to see that all windows are closed rightly.
    • Ensure that all general public areas are neat and clean.
    • Handles pick-up and delivery of items for the office as required.
    • Assist in sending faxes and maintaining the fax machine, notifying the Administrative Assistant when service and supplies are required.
    • Assist in operating switchboard, directing incoming and outgoing calls as required by caller, determines the nature of the call and decides on appropriate routing.
    • Assist in receiving and screening all incoming visitors in accordance with FHI 360’s security procedures to identify them and determine the nature of their visit. Keeps a log of all visitors showing their name, time of arrival, who they visited and time of departure.
    • Responds to general inquiries regarding LINKAGES Project.
    • Performs any other duties as assigned by the Administrative Assistant.

    Qualifications

    REQUIREMENTS: KNOWLEDGE, SKILLS AND ABILITIES

    • Clear speaking voice, neat and pleasant appearance.
    • Good understanding of basic grammar.
    • Ability to deal congenially and effectively with people, both in person and over the phone.
    • Ability to be consistently organized, diplomatic and conscientious.
    • Able to handle multiple tasks efficiently.
    • Able to report to work and maintain time schedule and work extra hours as needed.
    • Willing to learn, use and maintain office machines and assume responsibilities as skill increase.
    • Willingness and interest in supporting LINKAGES programs and goals.
    • Ability to perform all duties and responsibilities in a timely manner with minimal supervision.

    Minimum Requirements Standards

    • Secondary school ‘O’ level graduate or equivalent years of relevant experience; plus a minimum of three years working with a public or private organization as a receptionist.
    • Experience with switchboard equipment will be an added advantage.
    • Must have a valid certificate of good conduct valid within the year.
    • Prefer experience with medium-to-large sized international organization.
    • Experience must reflect knowledge, skills and abilities listed above.

    This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

    We offer competitive compensation and an outstanding benefit package. Please click here to visit FHI 360's Career Center for a list of all open positions.

    FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.

    Driver I

     

    Description

    To provide driving and messenger services to the CDC Project. Maintain the project vehicles in a clean and serviceable condition, perform minor preventive maintenance and safety checks on a daily basis and inform the supervisor of discrepancies. The incumbent will be based in Nairobi county offering support to Rift Valley and Western regions respectively.

    Job Summary / Responsibilities

    • Drive project staff and visitors to meetings and appointments with due caution and courtesy as assigned by the supervisor.
    • Maintains project vehicle in good condition, including cleaning inside and outside of the vehicle and engine check-up, fluid levels and the tires which are to be conducted on a daily basis.
    • Maintains a current driving license for self and advise the Administrative Officer when the project vehicle licenses are due for renewal, appropriate inspections and registrations for vehicles.
    • Runs office errands such as message/equipment deliver, visa applications, picking-up and collecting mail from post office and other errands as assigned by the supervisor.
    • Ensure that the passengers adhere to the traffic rules and regulations e.g. wearing seat belts.
    • Report immediately any traffic accident to the insurance company and to the supervisor.
    • Assists with office tasks, such as photocopying, pick up of supplies etc.
    • Performs any other duties as assigned by the Senior Laboratory Specialist.

    Qualifications

    REQUIREMENTS: KNOWLEDGE, SKILLS AND ABILITIES

    • Knowledge of counties and its surrounding areas where CDC project will have presence, streets neighborhoods, airports and government offices.
    • Skilled and experienced safe driver with valid driver’s license and no history of responsibility for accidents.
    • Ability to lift heavy packages and moves furniture.
    • Ability to maintain vehicles in good condition.
    • Basic knowledge of First Aid.
    • Able to handle multiple tasks efficiently.
    • Able to report to work and maintain time schedule and work extra hours as needed.
    • Willingness and interest in supporting CDC programs and goals.
    • Ability to perform all duties and responsibilities in a timely manner with minimal supervision.

    Minimum Requirements Standards

    • Secondary school ‘O’ level graduate or equivalent years of relevant experience; plus a minimum of five years working with a public or private organization operating motor vehicles professionally.
    • Must have a good working knowledge of English with ability to understand spoken and written English well and Kiswahili.
    • Must have a current, valid driving license with an excellent driving record showing no history of responsibility for accidents.
    • Must be in possession of a current and valid certificate of good conduct within the year.
    • Maintains a good awareness of the existing traffic rules and regulations.
    • Good knowledge of the counties and its surrounding areas.
    • Experience driving for a diplomatic mission or NGO is an added advantage
    • Prefer experience with medium-to-large sized international organization.
    • Experience must reflect knowledge, skills and abilities listed above.

    Method of Application

    Use the link(s) / email(s) below to apply on company website.

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