Assistant Manager Procurement Job at Capital Markets Authority (CMA)

Reporting to the Director Corporate Services, the Assistant Manager Procurement will be responsible for the Management of the supply chain function at the Authority, coordinating all procurement and disposal activities thereof and coordinating the internal monitoring and evaluation of the supply chain function.

Responsibilities for the Assistant Manager Procurement Job

• Lead and manage the procurement function while ensuring governance and compliance with the public procurement regulations.
• Develop, facilitate, implement, monitor & review of procurement plans.
• Develop and streamline the procurement function in line with and in compliance to the Public Procurement Act 2005, its revisions, regulations and Government policy.
• Develop, review, facilitate and implement management initiatives for cost reduction plans.
• Perform secretarial role to the relevant Committees.
• Coordinate the preparation of tenders for advertisement, opening and evaluation.
• Recommend a negotiating team for appointment by the Accounting Officer where negotiations are allowed by the Act and Regulations participate in such negotiations and liaise with respective directorates in contract management thereof.
• Monitor contract management by user departments to ensure implementation of contracts in accordance with the terms and conditions of the contracts.
• Advise the Authority on aggregation of procurement to promote economies of scale.
• Prepare and submit to the PPRA quarterly procurement reports as required.
• Coordinate preparation of the Authority’s Annual Procurement Plans.
• Provide information, as required for any petition or investigation to debar a Tenderer or any investigation under review procedures.
• Liaise with PPRA and other bodies on matters related to procurement.
• Advise directorates and staff on all matters to do with procurement of goods and services in line with the provisions of the Procurement Act and the Regulations.
• Monitor and manage performance by implementing the Authority performance management system
• Delegate and empower the department’s employees to perform.
• Ensure a productive and motivated team through participative management and ongoing, open communication.
• Adhere to required Authority and legislative procurement practices, polices and processes.
• Identify development requirements of staff and assist them in meeting their training, coaching and mentoring requirements.
• Draft staff work plans and ensure their implementation.

Qualifications for the Assistant Manager Procurement Job

• A Degree in Supplies Management or any other relevant degree
• A post graduate diploma in Supplies Management
• Membership to relevant professional body

Experience

Minimum of six (6) years relevant work experience

Key skills, Knowledge & Competencies

• Knowledge of the Public Procurement Act and Regulations.
• High level of attention to detail.
• High integrity.
• Good analytical skills.
• Report writing skills.
• Effective interpersonal skills.
• Materials management skills.
• Negotiation skills.
• Record keeping skills.
• Customer relations
• Computer skills.