Job Opportunities at Duma Works

Position Function

The Receptionist performs a variety of administrative duties, bearing responsibility for general office maintenance and ensuring that stationery and kitchen supplies are replenished. She will also be responsible for providing dedicated support to the Directors to ensure all executive and administrative tasks are handled efficiently and effectively.

Receptionist Job Key Responsibilites

Scheduling

• Comprehensive diary management, including internal and external meetings, formal and informal engagements and keeping up to date with all activities involving the Directors
• Ensure all documentation and information needed for meetings are prepared in advance
• Preparing meeting requirements, taking minutes and following up on actions
• Organize all other meetings to be attended by the Directors including staff lunches, coffees and skype calls
• Arranging and managing all logistics related to travel and accommodation
• Preparing and producing documents, briefing papers, reports and presentations
• Occasionally, accompanying the Directors to meetings to provide general assistance

Communication

• Communicate and handle incoming and outgoing electronic communication on behalf of the Directors
• Follow up on requests and emails to/from the Directors
• Respect the need for confidentiality and sensitivity of information

General Administrative Tasks

• Manage the front office, ensuring that reception duties are handled in an efficient, professional and courteous manner. This includes primary responsibility for handling incoming and outgoing communication including calls, faxes and mail. Also type & word-process various documents and electronic information.
• Coordinates purchasing and issuing of stationery and other office supplies as appropriate, including ensuring that the kitchen supplies are replenished regularly.
• Arranges transport for employees’ site visits and external meetings.
• Coordinates Driver/Messenger’s delivery schedule and oversees his day-to-day duties.
• Scheduling Division and staff meetings. Take minutes at such meetings, interpret instructions and issues arising, and then follow up on actions as appropriate.
• Overall responsibility for maintenance of client files/folders.
• Maintain an accurate record of books, catalogues, periodicals and magazines; and ensure that all the periodic magazines and books are securely locked up; and issuing them to staff members whenever they need to use them.
• Create, implement and manage a system for tracking and accessing all A3 booklets, photographs and project evaluation forms which can be easily accessed and used when future requirements indicate such a need.
• Ensure the office is clean at all times and enforce clean desk policy.
• Review timesheet records regularly.
• Ensure office machines and equipment are well maintained and in good working condition.
• Carry out any other duties as required from time to time commensurate with the role.

Qualifications for the Receptionist Job

• Relevant first Degree
• Higher National Diploma in Front Office/Customer Service/Secretarial studies
• 3-4 years’ relevant work experience
• Knowledge in Sales & Marketing will be an added advantage
• Administrative and Office Management Skills
• Demonstrate a high level of initiative and attention to detail

Management skills:

• Ability to work under pressure and with short time lines, schedule and prioritize projects, accept criticism and other ideas.
• Must be a team player who is a problem solver, enthusiastic, highly motivated and with ability to multi-task.
• Interpersonal skills: Must be a people person with ability to interact with other firm’s member
• Communication skills: Effective written and verbal communication and presentation skills
• Goals and results oriented
• Be proficient with relevant computer software, especially but not limited to Microsoft packages

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Training Supervisor Job Responsibilities

• Identify and assess future and current training needs through job analysis and consultation with the management
• Develop a training curriculum
• Deploy a wide variety of training methods
• Conduct effective induction and orientation sessions
• Monitor and evaluate training program’s effectiveness, success and ROI periodically and report on them
• Manage training budget
• Provide opportunities for ongoing development
• Resolve any specific problems and tailor programs as necessary
• Maintain a keen understanding of training trends, developments and best practices
• Train across the company’s branches

Requirements for the Training Supervisor Job

• Proven work experience as a training supervisor or merchandising manager in FMCG
• Track record in designing and executing successful training programs
• Familiarity with traditional and modern training methods (mentoring, coaching, on-the-job or in classroom training, e-learning, workshops, simulations etc)
• Excellent communication and leadership skills
• Ability to plan, multi-task and manage time effectively
• Strong report writing and record keeping ability
• Good computer and database skills
• Relevant degree in education, human resources or relevant field
• Flexible to frequent travelling

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Job Purpose is to ensure adherence of quality specifications for all incoming and outgoing materials / products.

Lab Technician Job Responsibilities

• Analyzing of all in-coming raw materials and packaging materials as per the laid down procedures.
• Carrying out analysis of all semi-finished & finished products.
• Report all non-compliances to the respective authorities for immediate action.
• Analysis of all market samples, proper documentation and storage of the samples.
• Management of high standard of hygiene in the laboratory and ensure good laboratory practices are followed.
• Shall be responsible for record keeping and proper filing of all quality related records as per the ISO standards.
• Factory hygiene and sanitation inspections (including hand & machine swabs).
• Inspection of all market returns and give reports.
• Any other duty allocated.

Qualifications for the Lab Technician Job

• Should possess a diploma/ certificate/ degree in Analytical Chemistry / Industrial Chemistry or similar field
• Should have at least 3 to 5 years work experience in quality department as a laboratory technician with experience in concrete related products/construction chemicals.
• Report writing skills.
• Should have a track record of managing and supervising a team in the department before.
• Training in either of the ISO standards is an added advantage.

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He/she will Develop, improve and implement manufacturing processes, including tools and jigs for fabrication, assembly, finishing, and infrastructural materials, among others.

Mechanical Engineer Job Roles and Responsibilities

• Work closely with and help to train QC inspectors, technicians and production personnel in enhancing the quality and manufacturability of our product.
• Creating and editing SOP’s and QC inspection documents.
• Root cause analysis and trouble-shooting production issues and further refining the production system. This often requires creativity and resourcefulness to keep the factory running while waiting for proper repairs or components.
• Evaluation, maintenance and repair of factory equipment including mechanical, hydraulic, and electronic systems.
• Take a leadership role in bringing up new production lines.
• Read and manipulate models and drawings in CAD.

Desired Character

• Problem finder and solver.
• Hands on.
• Action oriented.
• Mechanical aptitude, ability to troubleshoot and repair mechanical issues with production equipment and tooling.
• Excellent communicator.
• Detail oriented and well organized.
• Works well in a team.

Qualifications for the Mechanical Engineer Job

• Comfortable working with basic shop machines and tools: manual mill, lathe, welders, etc.
• Familiarity with basic metrology as it applies to our stove parts and tooling.
• Welding and fabrication skills are preferable.
• Experience in a medium volume, medium tech manufacturing setting, preferable.
• Electrical control system basics is preferable.

Added advantage

• Solidworks CAD skills: able to read drawings and complete design work

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General Manager Job Responsibilities

• You will be an integral part of changing the lives of Kenyan farmers by providing them with clean biogas for cooking!
• You will attend marketing events, do door to door sales and make phone calls to make sure that everyone who needs biogas can have it with Takamoto Biogas.

Qualifications for the General Manager Job

• You LOVE doing sales and marketing
• You have affinity with technology and with farming, you enjoy working in rural areas
• You do what you say you will do
• You speak Swahili and English
• You are creative, enjoy seeking new ways of doing things and are comfortable in new territories
• You have at least 1 year previous sales experience and are familiar with Sales techniques
• You have basic computer skills
• You have a Certificate or higher in Sales or Marketing
• You live in Kiambu, Nakuru or Nyeri County