Executive Assistant Job at Competition Authority of Kenya

Responsibilities for the Executive Assistant Job

Administrative Support

• Support the DG to follow up on action items as assigned to respective staff members or external stakeholders.
• Act as liaison for the DGs office by maintaining efficient and effective communication channels between the office of the DG, Board Chairman, Directors, CAK Departments and external customers.
• Handle routine matters, determine and refer as appropriate.
• Oversee the smooth running of outsourced support services including tea, water and cleaning services and other hospitality services as required.
• Oversee the security of office records/classified materials, equipment and office machines.
  Maintain inventories of office equipment and supplies, monitor utilization of consumables and requisition of additional supplies.
• Coordinate local and international travel for the DG.
• Organize for meetings and forums under the DGS office. This includes organizing logistics such as venue (internal or external), refreshments and facilities required.

Clerical Support

• Oversee the prompt collection and delivery of incoming and outgoing mail to correct addresses for the DGs office.
• Sit in weekly HOD meetings, take minutes, keep records of the same and follow up on action items.
• Typing documents, recording dictation in shorthand and transcribing in written form as assigned in the DG’s office.
• Receive and screen the DGs correspondence, filing, registry, letters, reports, memos and respond to routine correspondence.
• Maintain the DG’s diary, calendar and schedule of appointment appropriately and inform DG accordingly to approve or change.
• Receive and screen incoming calls and visitors

Executive Assistant Job Qualifications

• Bachelors degree in business administration or related field;
• Diploma in secretarial studies will be an added advantage;
• Excellent knowledge of office administration in a busy office; and
• Proficiency in ICT
• At least 5 years’ experience in a similar position; and
• Experience in customer service.