Admin Assistant Job at BimaNet

Job Description

Serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and provide support in marketing and event management.

Qualifications for the Admin Assistant Job

• College diploma in secretarial or related fields.
• At least 5 years experience in administrative and clerical procedures
• Knowledge of computers and relevant software application
• Knowledge of customer service principles and practices

Responsibilities for the Admin Assistant Job

• Answer telephone, screen and direct calls
• Take and relay messages
• Provide information to callers
• Greet persons entering organization
• Direct persons to correct destination
• Deal with queries from the public and customers
• Collects and processes switchboard data and produces reports.
• Records messages and resolves basic queries.
• Ensure knowledge of staff movements in and out of organization
• Monitor visitor access and maintain security awareness
• Provide general administrative and clerical support
• Prepare correspondence and documents
• Receive and sort mail and deliveries
• Schedule appointments for other staff except for the Principals – Unless the executive PA is away.
• Maintain appointment diary electronically
• Organize conference and meeting room bookings
• Coordinate meetings and organize catering.
  Monitor and maintain office equipment. Signing out office equipment and ensuring that it is returned.
• Maintaining the daily and weekend training and weekend schedule in coordination with the rainmakers/ person in charge of the training.
• Works with and Supports the executive personal assistant
• Control inventory/ material relevant to reception area
• Tidy and maintain the reception area
• Maintaining continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Contributes to team effort by accomplishing related results as needed.
• Support the other functionaries whenever called upon to do so.

Personal Attributes

• Wellorganized and efficient
• Friendly, polite and professionally presented
• Customer service oriented
• Able to deal with difficult clients or customers (not everyone knows the manners rule)
• Selfmotivated
  Polished communication skills
• Reliability and stress tolerance.
• Polite

Environmental Job Requirements and Working conditions

Regular working hours unless otherwise directed

Remuneration

Salary proposed per annum is Kshs.480,000.00