Career Opportunities at The Humanitarian Leadership Academy

Responsibilities include: Partnerships

• Support the Partnerships and Engagement Advisor to identify prospective partners for collaboration.

• Use the selection opportunity tools for selecting partners the Academy needs to collaborate with.

• Facilitate and coordinate meetings with identified partners to develop specific humanitarian learning products across East Africa.

• Draft terms of reference for consultants as needed, supervise and evaluate their performance in delivering required outputs;

• Support partners in conceptualizing ideas to form solid outputs that can be used to inform the humanitarian sector.

• Foster strategic partnerships with key stakeholders in the field by creating solid collaborative relations.

• Support partners in using the various products the “Academy” is promoting on learning and knowledge.

• Work with partners in understanding the principles and ways of working within the “Academy”

• Ensure partner documentations are signed off before filing

• Partnerships relationships are forged and maintained as per the partnerships tool guide.

• Support in development of engagement and communication strategy for the academy and partners.

• Support in the management of expert pool for the organization.

 

Program Management

• Ensure effective and efficient delivery of initiated programs to identified stakeholders in line with Project cycles Management Principles.

• Use effective project management techniques to develop project documents, templates and processes.

• Support project based partners and ensuring that key documents and agreements are in place; milestones and KPIs are met.

• Track and analyze the budget utilization/expenditure for project activities and events.

• Assist in the management of Academy projects in the form of project submissions, revisions and reallocations throughout the project lifecycle, project design, budgeting, monitoring and reporting

• Prepare draft budgets and project proposals for new projects and extensions of ongoing projects as required;

• Undertake MEAL assignments to evaluate and improve the planning, programming, implementation and monitoring of Academy projects as may be required;

• Support the program team in implementation of special program activities as may be assigned by Team Leader.

• Maintaining crucial project documents which track project progress.

• Ensure project documents are filed in an appropriate database and that all documents are accurate.

 

Knowledge Management

• Support the Learning and Knowledge team to work with partners in developing and delivery of high quality localized learning content.

• Support the Learning and Knowledge Team in documentation of best practices, learnings and evidence from the Academy’s work.

• Provide the learning team with ideas/products that the “Academy” could consider for its production.

Network and coordinate with the relevant sectors and agencies who are implementing activities at sub national level.

• Identify areas of synergy in the field with the relevant line ministries and other implementing agencies working within the sub national levels.

• Coordinate with the players in the field to ensure that all planned activities are well coordinated.

• Ensuring that all programs and projects being sub granted are according to set standards.

• Liaises with relevant agencies and other stakeholders as appropriate to obtain maximum benefit and efficient use of resources in the implementation of Academy projects;

 

Prepare Periodic activity reports... This may include but not limited to;

• Regularly update and manage the project grant tracker

• Draft Program Quarterly and Annual reports;

• Provide support in preparing periodic substantive reports for implementing partners against donor contributions, projects and activities;

• Provide support in preparing periodic financial reports as required;

• Undertake missions to evaluate and improve the planning, programming, implementation and monitoring of Academy projects as may be required; Requirements Minimum:

• Project management experience with an understanding of program operations in the humanitarian sector.

• Good knowledge and understanding of humanitarian principles and standards.

• Ability to work both independently and as part of a team

• Strong organisation and ability to prioritize between a range of important activities

• Strong communication skills including experience of minutes drafting correspondence and project documents

• Basic Budgeting and financial management skills Personal attributes:

• Flexibility and adaptability meaning that the individual is able to prioritize and reprioritize as new opportunities and challenges arise: willing and able to take the initiative

• Highly developed interpersonal and communication skills

• Fluency in English both verbal and written.

• Ability to work with people from diverse backgrounds and cultures.

• Approachable, good listener and easy to talk to

• Able to hold self-accountable for making decisions, managing resources efficiently and achieving set objectives.

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Scale and scope of the role

Learningand Knowledge Specialist (skillset in delivery of organizational capacity building, basic evaluation skills, adapting learning tools to local needs, basic research activities under guidance)

• Supporting the development and implementation of the Academy Centre’s Learning and Knowledge Strategy (working closely with the Centre’s Learning and Knowledge Management Advisor to agree priorities).
• Contributing to planning/ developing annual, biennial and three-year plans for outcome areas that are relevant for the function and providing leadership in the implementation and monitoring of capacity sharing activities.
• Support with the delivery of capacity strengthening / professionalization programmes for partners and other key institutions to improve delivery of robust blended learning solutions and humanitarian response in the region
• With partners, jointly implement learning / capacity strengthening programmes to various audiences
• Documenting and dissemination of learning and experiences of the Academy / different organizations in the sector, building case studies that will inform the development of professional standards / learning methodologies/ approaches in the sector
• Carry out basic DRR research in conjunction with partners and Academy Team
• Translate existing learning / knowledge materials to local dialect to ease understanding for target audiences including local communities
• Contextualize and simplify existing learning materials to ease understanding for target audiences including local communities
• Popularize platforms and learning products we have (KAYA) in the region
• Document and share appropriately the lessons learned during partnerships and at the end of partnership evaluation stage.
• Assist in developing and improving methods for monitoring that will bring out monitoring data relevant to Academy’s Core strategy;
• Work closely with the Learning Advisor to analyse monitoring data and translate creatively into well documented lessons.
• Develop methods to ensure that learning usefully feeds the other Academy units, Global partners and the wider Humanitarian Sector
• On a continuous basis provide monitoring data, reports, assessments, lessons, partners’ products and other documentation to the external evaluators, and liaise with the external evaluators.
• Pull together all relevant lessons and information from other Academy units and external evaluators to inform the review and improvement of the Core Strategy.
• Organize internal learning in a creative and effective manner.
• Contributing to the team in further development of the Performance Measurement Framework, including monitoring and evaluation systems, indicators, baseline and other data collection methods
• Promoting knowledge sharing through the Academy Centre’s operational processes and strengthening links between knowledge sharing and information systems.
• Providing support for the establishment, nurturing and promotion of Communities of Practice (CoPs).
• Supporting the management of relationships with third party providers of knowledge, website facilities, and extranet, and supporting the leadership for knowledge management and information to Academy Centre.
• Supporting the encouragement of Centre staff and partners to share knowledge, ensuring they are aware of the knowledge management resources available to support their work,
• Collaborating with the Global Academy Office (GAO)’s learning team on learning platforms, tools, templates and resources (in consultation with the Learning and Knowledge Management Advisor).
• Supporting the capturing best practices and outcomes from learning initiatives, with the GAO and other Academy centers.
• Supporting the scoping, Commissioning and managing the development of online learning methodologies, working with the Digital Planning Manager.
• Supporting project planning of learning design activities to ensure that resources are allocated in advance and work is in line with the center’s outputs, with milestones created and progress tracked.
• Supporting the sourcing and engaging key resources required for curricula development including Subject Matter Experts, Volunteers, Partners, Vendors, and Content Advisory Group members.
• Support partners in capturing human success story where applicable.

General Responsibilities.

• Successfully implement above responsibilities and assigned activities (and associated budgets) in work plans, consistent with Academy Policies;
• Contribute effectively to planning, monitoring, reporting and information dissemination of Academy work;
• Comply with and foster adherence to the established Academy policies, regulations, guidelines and procedures;
• Participate actively in organization‐wide learning and other joint activities.