Job Opportunities at World Agroforestry Centre

Responsibilities for the HR Information Systems Job

• Ensure the provision of appropriate, timely and accurate management information to support strategy development, management decision-making and improve the effectiveness of HR services.
• To produce regular and ad hoc reports as requested.
• To directly contributing to analysing the content and highlighting specific information/trends of note.
• To develop a good working knowledge of HR Divisional processes and procedures.
• To support the preparation of HR surveys.
• To deliver a range of regular diversity monitoring reports and analysis, covering all aspects of HR procedures including: workforce diversity, turnover, reward, recruitment, staff development, promotions, absence trends & exit questionnaires.
• Support the development and implementation of Key Performance Indicators (KPIs) and metrics to assess the effectiveness of the HR strategy and annual plans.
• Work closely with the MIS team member to assist with information system and reporting queries.
• To ensure the confidentiality and integrity of all HR information.

Qualifications for the HR Information Systems Job

• Bachelor’s degree in human resources with diploma in Business Information Technology or Bachelor’s degree in Business Information Technology with diploma in Human Resources.
• Systems implementation experience.
• Good working knowledge of Excel, Advanced preferred.
• Effective organizational and interpersonal skills.
• Good written and verbal communication skills.
• Previous exposure to and active participation in systems related projects.
• Be able to effectively train others.
• Must be able to use logic and reasoning to identify strengths and weaknesses of alternative solutions, and provide conclusions or approaches to the job.
• Be self-motivated and able to work on own initiative, with prioritisation of workload based on the demands.
• Must be able to identify and mitigate risks in the course of duty.
• Must have the ability to listen and understand issues and formulate a decision to resolve the issues

Job Summary

The HR Information Systems Officer will work closely with members of the Management Information Technology team and will be responsible for the provision of accurate, timely, appropriate management information as requested by internal and external clients to the HR Unit.

The incumbent will also provide support to the Manager (HRO&D) through optimising the use of HR management information to support workforce planning and analytics to influence management decision making around Human Resources

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Responsibilities for the Assistant Accountant Job

• Internal Control Systems
• Adhere to internal control systems that will ensure that the centre attains its objectives, produce accurate and reliable data for decision making, ensure compliance to policies and laws of host countries and safeguard the centre assets
• Evaluate and communicate internal control deficiencies in a timely manner to supervisor
• Ensuring the processing and payment of all supplier invoices.
• Certifying that all supporting documents for payments are provided and all mandatory approvals are availed
  Perform goods matching and invoice matching for both local and international suppliers
  Verify, process, and ensure that all direct payments and 100% pre-payments to suppliers without credit facilities are done within 24hours of receipt.
  Prepare all supplier reports, update the tracker and ensure all suppliers’ payment documentations are properly achieved.
• Reconciliation of all Suppliers
• Reconciliation of all monthly suppliers accounts and follow up.
• Administer, manage user training, track and ensure both usage and payment of Corporate Credit Card
• Facilitate credit card applications and card issuance
  Process payments on time and update card holders on the status of their cards and handle any dispute/communication with AMEX
• Petty cash count:
• Oversee and conduct quarterly surprise cash count, reconciliation and ensure petty cash policies and procedures are followed in the centre.

Chargeback’s

• Continuous updates annual office space monthly chargeback’s (Operations annual income).
  Monthly processing and posting of the conference, room and facilities hire
• In charge of the ILRI account:
• Track, collate, seek approval of all ICT related chargebacks, invoice ILRI and make follow ups to ensure timely settlement of invoices on monthly basis.
  Reconcile the ILRI account and update tracker on the outstanding invoices on a monthly basis, request for the balance (owed by ICRAF to ILRI) semi-annually.

Commitment Ledger

• Analyse and reconcile commitment ledgers on a monthly basis to ensure no long outstanding LPOs are cleared from Procurement by updating the tracker.
• Uploading OTC’s

Check, verify and ensure that all supporting documentations and approvals have been made before uploading thereafter upload.

Responsibilities for the Assistant Accountant Job

• Bachelor’s Degree in Commerce or a related field
• CPA (K)/ACCA or International equivalent
• Up to 5 years of experience.
• Accuracy in verification of documentations
• Communication and user trainings guidelines to staff on credit card usage
• Good understanding of budgeting and financial management procedures
• Proficiency in database applications and MS office suite
• Excellent interpersonal skills, demonstrated ability to work effectively in a multicultural team
• Ability to organize and manage multiple priorities, work under pressure, and meet deadlines.
• Strong self-starter with initiative to identify opportunities and take appropriate action.

Job Summary

• The Assistant Accountant will ensure timely payment and reconciliation of all suppliers.
• S/he will apply for, administer, enhance, track and ensure both usage and payment of Corporate Credit Card (AMEX) are up to date
• S/he will ensure timely petty cash count
• S/he will process Centre’s chargeback’s and ensure annual targets are met
• S/he will follow up on commitment Ledger and upload OTC’s and raise Invoices