Administrative Assistant at Malteser International

To support the Kenya Country Office, Malteser International is looking for, Administrative Assistant (National position)

Provide administrative support to Country Office. Duties include general clerical, receptionist and project based work. Project a professional organization image through in-person and phone interaction.

Administrative Assistant Job Responsibilities

• Receiving and making telephone calls and switch board control.
• Receiving and welcoming visitors and making appointments.
• Organizing travel/accommodation arrangements for Malteser staff and visitors and compiling travel lists.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing, scanning and binding.
• Preparation of absence/presence lists for Regional Office Nairobi.
• Updating of Malteser Africa address list / extension and phone list for Regional Office Nairobi
• Ensuring day to day smooth function of Regional Office Nairobi and Team House. This includes making shopping lists to replenish supplies of consumables, checking cleanliness of the office, reporting broken equipment for repair, etc.
• Petty cash management.
• Assisting in making and catering for Team house and guest room arrangements after office hours.
• Store management for the stationery store in RO.
• Making payments (cheques/online), making bookings for hotels and trainings and coding.
• Assisting in preparation of Regional Office Nairobi and Kenya Programmes cash books according to Malteser standards.
• Preparation of PRFs for Regional Office Nairobi and Kenya programmes.

Qualifications for the Administrative Assistant Job

• Certificate or Diploma in secretarial, business, CPA or office management studies.
• Experience with logistics and secretarial management.
• Good knowledge of office support functions.
• Some knowledge of supervisory practices.
• Some knowledge of financial record keeping.
• Good computer skills in Microsoft Excel, Word, PowerPoint, Outlook, Internet, etc.
• Excellent English oral and written language skills.