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  • Posted: Nov 20, 2017
    Deadline: Nov 24, 2017
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    Help a Child (HaC) is a Christian international NGO specialized in community development with its headquarters in the Netherlands. Since 2009 HaC has been operating in Kenya as Help a Child Africa (HACA). Founded in 1968, HaC’s mission is to improve the wellbeing of children through supportive communities. Based on our 2016-2020 global strategy, Youth ...
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    Program Coordinator

    Ref Program Coordinator (REF 2017/004)

    Main features

    The sustainability of efficient value chain facilitation for smallholder farmers in Gwassi is dependent on a robust business development portfolio which can create a sustainable market outlet. This function will ensure that the product development is aligned to the smallholder farmer needs and consequently the market needs.

    The HACA Program Coordinator will support the achievement of the program’s agricultural production, agro-industry and marketing objectives, principally through leading the program’s capacity building strategy with program partners and beneficiaries in these areas; overseeing efforts that lead to increased and improved linkages between small farmers, civil society organizations, government and the private sector; and managing the monitoring and evaluation component.

    The Program Coordinator will support the Senior Program Manager in his coordination and representation role, particularly as concerns relations with the private sector and government extension personnel.

    Objective of the function

    The Program Coordinator will be responsible for the entire GICEP coordination at Gwassi level and supervision of the SMEs integrated in HACA programs.

    The Program Coordinator will provide the requisite HACA representation at Gwassi level in addition to the day to day coordination of the partnership. S/he will also be responsible for the convening of the quarterly Multi Stakeholder Platform and the Gwassi level Program Steering Committee.

    Place in the organization

    The Program Coordinator reports to the Agribusiness Senior Program Manager while directly supervising the Gwassi Field Assistant/Driver.

    Roles for the Program Coordinator NGO Job

    Improved Program Management and Coordination

    • Provide technical and management oversight in needs identification, design, implementation of programs while ensuring that program objectives are successfully achieved contributing to government plans and priorities.
    • Develop and oversee the implementation of annual program plans and budgets in close cooperation with targeted SME’s.
    • Provide administrative and financial oversight to HACA driver/Assistant and SME’s.
    • Prepare quality and timely project progress reports as per HACA and donor requirements.
    • Provide day to day program coordination for the GICEP program at Gwassi level.

    Improved technical support to SME’s and Farmers

    • Improve/develop the capacity of GICEP partners/farmers’ associations to identify sustainable agro-based economic opportunities and understand and implement a demand-driven, commercialization approach to rural development based on access to markets.
    • Identify and assist in coordinating relevant workshops in agricultural marketing issues for partner staff and project beneficiaries.
    • Develop or facilitate training modules for partners related to the key decision making tools for market analysis and program intervention design, including:
    • Value chain analysis
    • Participatory needs assessment
    • Participatory action planning
    • Sub-sector analysis
    • Social Impact modelling
    • Provide technical capacity to SMEs to improve their understanding of business-related concepts such as: factors of production; costs of production; quality control/market standards; opportunity cost; gross margin and profit analysis; return on investment; credit/budgeting; and risk.
    • Assist with the preparation of training materials, guide and manuals.
    • Provide support and guidance to the Senior Program Manager to develop, oversee and review project strategy and activities related to the implementation of the program according to the program business cases.
    • Assist the Senior Program Manager to develop appropriate criteria and a suitable delivery mechanism for the facilitation of adequate investment and training in farm and non-farm enterprises.

    Enhanced Evidence Based Programming

    • Provide technical assistance for the design of the project’s monitoring and evaluation strategy.
    • Responsible for Program Monitoring, Evaluation & Learning (PMEL) system to measure profitability and relevant business indicators of targeted SMEs and households. Subsequently oversee program’s PMEL system in liaison with the PMEL Officer, ensuring the provision of quality data on a timely basis for internal project management and external reporting purposes.
    • Provide technical support in the establishment of a marketing database to keep farmers, their organizations and SMEs informed of the prevailing market prices of various agro-industrial products and commodities that GICEP focuses on.
    • Provide targeted technical assistance to projects through field visits and other methods to foster continuous improvement in quality, programmatic and financial performance.
    • Engage in lobby and advocacy initiatives to inform practice and influence policy.

    Strengthened Partnership & Collaboration Linkages with key Stakeholders at Gwassi & County Levels

    • Determine and assess the need to join appropriate networks of project-related experts and influential groups.
    • Identify, develop and recommend programs for potential partnerships. This includes attending learning workshops, organizing joint field visits with other parties and participating in professional events.
    • Assist the Senior Program Manager to establish linkages with private sector service providers and buyers for accessing new farm and non-farm enterprise opportunities and in the negotiation of market contracts and MOUs with selected private sector partners.
    • Assist in the facilitation of linkages with local agencies for accessing new non-farm enterprises opportunities in the farmer aggregation space.
    • Responsible for the Multi Stakeholder Platform/Program Steering Team at Gwassi level to strengthen linkages between civil society organizations, government representatives and the private sector. Maintain working relations with relevant government line ministries and private sector/research institutions to coordinate the adoption of new products and/or approaches in agriculture development and marketing.

    Program Coordinator NGO Job Requirements

    • Degree in a relevant field (advanced degree added advantage): Degree in agricultural economics, marketing or business administration, or related field.
    • Over 5 years’ experience in agro-business development, preferably in agribusiness planning and analysis.
    • Demonstrated capacity to work with private sector players (financial institutions, exporters, buyers, traders, transporters, input suppliers or processors)
    • Familiarity with commonly used tools for market analysis and program design such as sub-sector analysis, gross margin analysis and business planning.
    • Experience with community-based programming.
    • Experience in small to medium scale agro-enterprise management.
    • Experience with externally funded development programmes would be desirable, preferably with experience in market-oriented projects.
    • Experience in dealing with local interlocutors (local NGOs, government ministries), preferably in a Kenyan context.
    • Good verbal and communication skills and fluency in English.

    Core Competencies

    • Integrity: Maintaining generally accepted social and ethical standards in activities related to the function.
    • Customer orientation: Investigating the wishes and interests of clients and reacting accordingly. Anticipating the interests of clients. Giving high priority to service preparedness and client satisfaction.
    • Cooperation: Actively contributing to joint results, even when the subject involved is not of immediate personal interest. Sharing information and knowledge with others.
    • Planning and Organizing: Determines goals and priorities effectively and indicates actions, resources, and time needed to achieve particular goals.
    • Monitoring progress: Drafting and monitoring procedures for the progress of tasks or activities of employees and the tasks and responsibilities of himself.
    • Networking: Building relationships and networks that prove to be useful in achieving goals. Making effective use of informal networks to get things done.
    • Negotiating Skills: Effectively communicating own views and arguments and discovering and identifying common goals in a way that leads to understanding and acceptance by both parties.
    • Result Orientation: Focusing actively on achieving results and objectives and willingness to intervene with disappointing results.
    • Quality focus: Setting high demands on quality of products and services and acting in accordance.

    go to method of application »

    Field Assistant / Driver

    Ref Field Assistant/Driver (REF 2017/005)

    Main features

    To provide secure and timely driving services to transport HACA staff, support the Program Coordinator in field work and facilitate organization of field workshops and visits.

    Objective of the function

    Responsible to the Program Coordinator – Gwassi for the proper maintenance of assigned HACA vehicle; safe and timely delivery of HACA staff and visitors, material supplies & correspondence to the designated destinations within and outside Gwassi. The Driver will also double up as a Field Assistant supporting the Program Coordinator with operational program tasks and roles.

    Place in the organization

    The driver is responsible and accountable to the Program Coordinator based in Gwassi

    Roles for the Field Assistant / Driver NGO Job

    Agronomic Field Support

    • Support in farmer farm visits.
    • Assist with the monitoring of the demo plots set up by the SMEs.
    • Support in basic farmer GAP trainings.
    • Be familiar with the commodity & asset tracking and management.
    • Organise for the training venues, take field photos, facilitate preparations for HACA workshops in the Lake region.
    • Facilitate all program transport needs.

    Secure & timely transportation of staff & goods

    • Prepare a weekly transport plan and register transportation requests by HaC staff.
    • Provide secure and timely driving services to transport staff and/or goods.
    • Load and offload luggage, goods and other material supplies with due regard to safety of goods and people.
    • Facilitate airport pick up and drop off for HaC staff & visitors.

    Ensure well-maintained & serviced vehicle

    • Schedule annual vehicle examination for service vehicles with the Transportation Department and apply for the renewal for the vehicle license.
    • Determine when and what kind of maintenance the vehicle needs, keep track of general maintenance schedules, especially car tyre condition.
    • Ensure sound running of the vehicles assigned and arrange minor repairs where necessary.
    • Check oil and tyres properly and keep the service vehicles in clean condition, both inside and outside.
    • Maintain the vehicle in a clean and neat manner.
    • Maintain radio and telephone contact with the line manger during field missions.
    • Maintain vehicles log sheets on a daily basis: maintain records of motor vehicle’s daily activity showing journey, mileage, consumables and signature of authorising officer.
    • Adhere to the HaC safety and security policy, observe traffic and safety precautions to prevent motor vehicle accident and traffic violations.
    • Annually undertake a first aid refresher training to be able to offer first aid services in case of accidents.
    • Keep track of timely car insurance renewals.
    • Update monthly mileage records.
    • Maintain log book of each service vehicle on daily basis

    Ensure secure & timely delivery and dispatch of office correspondence

    • Deliver payment transfers to the bank and/or the suppliers.
    • Assist with postage and with pick up of office purchases.
    • Conduct cash purchases for office expenditure.
    • Ensure timely dispatch and delivery of all HaC related correspondence both incoming and outgoing

    Field Assistant / Driver NGO Job Requirements

    • Certificate/Diploma in Project Management, General Agriculture, Community Development and related fields.
    • Computer Certificate
    • Valid Driving Licence Class B, C, E.
    • Over five (5) years relevant experience driving four wheel drive vehicles.
    • Valid First Aid Training Certificate.
    • Certificate of good conduct.
    • Fluent in English and good mastery of Swahili and Dholuo.

    Person Attributes

    • Ability to follow detailed oral and written instructions as well as interpret and follow operating manuals and maintenance manuals.
    • Must demonstrate 20/40 vision in each eye and hearing capability without the use of hearing aid.
    • Knowledge of the country’s road network including motorised routes in both urban and rural areas as well as
    • Ability to interpret road maps and rough hand drawn sketches.
    • Demonstrated knowledge of first-aid applications.
    • Ability to interpret and comply with safety codes, traffic rules, regulations, and safe operating practices.
    • Ability to perform safety inspections, recognize and report mechanical problems, perform preventive maintenance check (oil, and all fluid levels, tire pressure) etc.
    • Ability to operate vehicles in severe weather conditions, in mountainous areas or on rough steep terrain and loose surfaces such as sand, gravel or mud.
    • Ability to report facts concerning accidents or emergencies to hospital personnel or law enforcement officials.
    • Ability to load/offload goods, interpret all vouchers, bill of laden, invoices to insure proper handling and distribution of supplies and materials transported.
    • Ability to meet time schedules and deadlines and complete tasks without jeopardizing safety or integrity of work.
    • Ability to operate vehicles at night and at times in reduced visibility from heavy and blowing rain as well as in emergencies.
    • Ability to manoeuvre vehicle in tight spaces, judging distance in congested and confined positions.
    • Ability to adhere to HaC’s Core Christian values

    Core Competencies

    • Integrity: Maintaining generally accepted social and ethical standards in activities related to the function.
    • Customer orientation: Investigating the wishes and interests of clients and reacting accordingly. Anticipating the interests of clients. Giving high priority to service preparedness and client satisfaction.
    • Cooperation: Actively contributing to joint results, even when the subject involved is not of immediate personal interest. Sharing information and knowledge with others.
    • Planning and Organizing: Determines goals and priorities effectively and indicates actions, resources, and time needed to achieve particular goals.
    • Judgement: Drawing right and realistic conclusions based on available information.
    • Decisiveness: Making decisions by taking actions or committing himself to expressed judgments.

    Situational Awareness: Well informed about social, political, and social developments and making effective use of this knowledge for own function or organization

    Method of Application

    Interested and qualified candidates are kindly invited to send a cover letter (1 Page) and CV (Max 2 Pages) as one PDF document no later than 24th November 2017 to vacancies@haca.org

    In your cover letter please reflect on your motivation for wanting to become part of Help a Child, being a child centred and Christian organization. On the email subject, kindly quote the application reference

    We regret that only shortlisted candidates will be contacted.

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