Job Opportunities at Innovations for Poverty Action - 71 Positions

Reporting To: Associate Field Manager

Start Date: 15th March, 2018

Location: Siaya, Bungoma and Busia

Duration: 1 Month

Eligibility: Position open to local Kenyan hires only

About the Project: Selective Trials project is trying to learn about farming and technology adoption practices among households in rural Kenya, with US-based Researchers Pascaline Dupas from Stanford University, Sylvain Chassang from Princeton University,Catlan Reardon from University of California, Berkeley and Erik Snowberg from the California Institute of Technology.

We are currently preparing for a follow-up survey to be carried out in households across Busia, Bungoma and Siaya counties.

About the Position: The Field Officer, under the supervision of the Associate Field Manager and Senior Field Officer, will be primarily responsible for survey administration as per the set targets. The Field Offices will also be involved in undertaking phone surveys. The Field Officer will also be expected to assist with office tasks including translations and data entry.

Duties and Responsibilities:

• Accurate survey administration
• Ability to meet the daily set survey targets
• Assist in office duties when required e.g. translation, data entry
• Actively engage in project discussions
• Work as part of a team
• Report to SFO daily on field updates
• Submit timely notice on leave day bookings
• Respondent tracking
• Proper use of equipment used to facilitate data collection e.g. Tablets, G.P.S
• Honest accounting of field allowances

Qualifications and Experience

• College diploma or bachelor’s degree in social sciences
• At least one-year experience in household data collection
• Excellent oral and written communication skills in both English and Kiswahili.
• Good interpersonal skills; specifically, good at interacting with respondents
• Comfortable with interviewing individuals within their homes;
• Ability to work in rough terrain and harsh weather conditions in the field
• Ability to comfortably work as a team
• Experience in data collection through CAI
• Honest, diligent and self-driven individual

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Reporting To: Field Manager

Start Date: 15th March, 2018

Location: Siaya, Bungoma and Busia

Duration: 1 Month

Eligibility: Position open to local Kenyan hires only

About the Project: Selective Trials project is trying to learn about farming and technology adoption practices among households in rural Kenya, with US-based Researchers Pascaline Dupas from Stanford University, Sylvain Chassang from Princeton University, Catlan Reardon from University of California, Berkeley and Erik Snowberg from the California Institute of Technology.

We are currently preparing for a follow-up survey to be carried out in households across Busia, Bungoma and Siaya counties.

About the Position: The Senior Field Officer, under the supervision of the Field Manager will be primarily the first point of contact for any survey or field related issue.

The Senior Field Officer will also serve in the role of Field Officer when appropriate.

Duties and Responsibilities:

• Manage teams of various sizes in the field
• Be the first point of contact for any survey or field related issue
• Stay in close contact with the AFM and FM about any changes or breaks from protocol
• Have a detailed knowledge of all project surveys
• Understand the role of each project phase in the overall structure of the project
• Work with outside partners on behalf of the project (e.g. Agrovets, village elders, etc.)
• Assist AFM and FM with field and office related tasks
• Oversee FO attendance, airtime distribution, supplies, printing and any other project jobs that are delegated by the AFM, FM, or RA.
• Keep updated records of project asset/incentive tracking forms and report any missing assets immediately.
• Be capable of serving in the role of an FO when appropriate

Qualifications and Experience:

• Bachelors’ degree or college diploma in social sciences
• Previous experience in leadership position.
• Excellent oral and written communication skills in both English and Kiswahili.
• Experience with data collection in household surveys through CAI
• Good interpersonal skills; specifically, good at interacting and motivating teams
• Excellent organization, reporting and planning skills.
• Ability to comfortably work as a team.
• Must be an honest, accountable and self-motivated individual.
• Experience working with Strip project is an added advantage.

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Reporting To: Finance / Procurement Manager

Start Date: ASAP

Duration: 12 Months

Eligibility: Position open to local Kenyan hires only

About the Role: The Procurement Associate under the general supervision of the Finance / Procurement Manager and within the limits of Innovations for Poverty Action-Kenya policies and procedures, helps coordinate and facilitate the procurement field activities, functions and processes.

Below is a list of some of the general duties and responsibilities of the Procurement Associate to be carried out as needed according to the determination of the Finance / Procurement Manager.

Duties and Responsibilities

• Coordinate Supply Chain
• Seek to provide an enabling supply chain environment that meets the utility of time form, place and possession.
• Supervise procurement and delivery of goods and services (to include consultants) required by IPA and ensure compliance to IPA procurement policy.
• Oversee the general implementation and continuous refinement of IPA’s procurement systems by contributing to any procurement policy updates to include identification of controls that will reduce/eliminate opportunities for Fraud
• Coordinate with IPA’s clearing agents to ensure proper and expedient import and export from overseas and within East Africa
• Manage relationships with IPA’s suppliers within Kenya and outside, including quality control of all goods and services purchased (on-site visits in Kenya and remote assisted overseas)
• Coordinate and supervise IPAK Invoice register.
• Act as main contact with IPA Legal on all supplier contractual matters.
• In charge of all IPAK service agreements, annual special supplier contracts, track them and ensure timely renewal on expiry.
• Act as “Liaison officer” to the procurement committee.
• Manage the pre-qualified supplier database, to include vetting, addition and removal of suppliers upon approval by Country Director (CD).
• Manage all Leases
  • New Field office set-up; selection of appropriate sites, coordinate with admin and IT in setup – procuring furnishes, network cabling etc. lease negotiations.
  • Lease tracking to ensure rental costs are accrued to projects monthly.
  • Act as main contact with Legal on all lease contractual matters; new leases, renewals, notices etc.
  • Maintain Asset / Inventory register
  • Coordinate the issuance of IPAK assets / Inventories and document the same via the IPAK asset / inventory register as per set monetary threshold.
  • Update the register for any status changes for each inventory to include disposals, project transfers, loss or damage.
  • Alert the FPM and CD on any IPAK property misuse, loss/theft.
  • Ensure all Assets/Inventories that meet set monetary value are placed under insurance with a credible service provider.
• Team Management;
  • Supervise, mentor and develop the procurement assistants to ensure their annual objectives are synchronized the department with a target to contribute to IPAK long term objectives.
    Archiving;
  • Ensure all procurement related files are securely and accurately filled to facilitate ease of retrieval on demand.
• Reporting
  • Together with Finance department, submit a monthly report on supplier aged balances to the FPM and CD for review at close of each financial month.
  • Submit a quarterly supplier service report to the FPM and CD, to include supplier performance data, complaints and any supplier deviations from agreed terms.
  • Any other duty as maybe assigned.

Qualifications and Experience

• Degree in Procurement and/or supply chain management.
• A postgraduate degree in the same field, though not a prerequisite, will be an added advantage.
• Higher/Advanced diploma in procurement and/or supplies chain management or its equivalent.
• An active member of the Kenya Institute of supplies Management, additional CIPS (K) certification will be a strong added advantage.
• Demonstrated knowledge of the Public Procurement & Disposal Act (PPOA) plus Federal acquisition regulation(FAR)
• At least 5 years of work experience in supplies.
• Previous experience in providing remote support is highly desirable
• Flexible, motivated and ability to persistently drive issues to closure
• Ability to operate in a dynamic environment and communicate with various levels of staff.
• Strong work ethic, team player and demonstrated experience in supervising junior staff.
  ability to maintain a high degree of integrity & professionalism in performing assigned responsibilities. a current certificate of good conduct from the CID shall be expected.
• Good spoken and written English is essential
• Well organized and keen to detail
• Strong computer skills in Microsoft packages, including Word, Excel, and Outlook