Driver at Adeso

Position Summary

Under the direct supervision of the Senior Operations Officer, the Driver will be responsible for supporting all logistics processes, including purchasing, warehousing, communications and transport, as well as the related administrative procedures, for Adeso operations.

Position Purpose

• To carry out the necessary daily and weekly check-ups as specified in program transport or vehicle policy.
• To provide day-to-day logistics and administrative support such as supporting finance on banking matters, photocopying, filing and other related activities, as may be required.
• To ensure correct loading of the vehicle, considering the maximum loading capacity, proper distribution and securing of the load.
• To undertake general finance related duties and assist the Logistics team in the processing of payment

Responsibilities

• To support staff movements as may be required and in close liaison with the Senior Operations Officer and to manage movement schedules.
• To run errands including collection and delivery of mail, official documents, visas, etc.
• To keep the vehicle assigned to him/her clean and road-worthy.
• To refuel the vehicle whenever necessary or when the level gets below half of the tank capacity.
• To ensure the safe parking, whenever possible in an Adeso compound, of the vehicle at night, during breaks and when it is not in use.
• To verify the presence at all time in the car of the vehicle log book, discharge of responsibility forms, the tools and spare parts as mentioned and signed for by him/her in the log book, a complete first aid kit and spare tires in good condition.
• To ensure that H&S standards relating to transport and vehicle management are adhered to at all times.

Logistics Support

• To support the Logistics team with obtaining the quotations and other related documentation.
• To undertaking program related duties such as organizing workshops, booking workshop venues, booking staff accommodation, etc. in line with Adeso financial and logistics procedures, H&S Standards and values to cost-effectiveness.
• To carry out logistics duties relating to stores, loading and offloading of the vehicle considering the maximum capacity, distribution, etc.
• To provide timely information of vehicle maintenance and to ensure that repairs are done on time at all times; carry out routine checks of oil, water and battery fluids and to ensure that vehicles are road worthy and mechanically sound.
• To ensure that all the necessary documents are available and up to date in the vehicle (insurance, Adeso
• Vehicle log Book, tool kit, spare parts, spare tires, first aid kit and fire extinguisher)
• To be aware of radio procedures and operations.
• To be aware at all times of the security guidelines for the related journey.
• To ensure that vehicles are prepared for all official journeys. To conform to Adeso’s safety guidelines when driving vehicles.
• Before any journey is undertaken to ensure that all persons aboard the vehicle understand the radio operations and understand the security guidelines for the related journey.
• Is responsible for the H&S of the passengers and ensure that seat belts are used at all times.
• To adhere to Adeso’s rules and regulations governing the management of fleets (report any misuse, accident and/or damage involving Adeso vehicles; drive at Adeso speed limit of 80 Km/Hour and drive with consideration for safety of passengers; correctly maintain the vehicle with details of each journey; refuel the vehicle whenever it is necessary, or when the level gets below half tank; keep vehicle assigned to him/her clean and road worthy; parking the vehicle in secure and safe places at all times).

Mechanical

• To immediately report any technical failure or damage and need for maintenance to the appropriate member of staff, and to note details in the vehicle log book.
• To keep track of the scheduled service time of the vehicle, in order to make sure that servicing is performed in time.
• To accurately fill in the vehicle log book after performing service checks and/or repair activities to the vehicles.
• To understand the correct way in operating the vehicle winch.

Qualifications

• A valid Kenyan driving license.
• Knowledge of road safety and car maintenance.
• Ability to drive a range of vehicles and having related valid and clean driving permit.
• At least five (5) years of experience as a professional driver.
• Knowledge of basic mechanics and workings of vehicles.
• Good communication skills and organizational skills.
• Ability to represent Adeso to visitors and knowledge of Adeso and its work.
• Ability to manage own time and oversee basic processes.
• Ability to work as part of the team
• Commitment to Adeso’s philosophy, aims and policies (especially gender relations).
• Uphold Adeso Values at all times.
• Robust energy and interpersonal skills at high level.
• Working at community level and with NGOs.
• Proactive and risk mitigation drive.
• Self-confidence, maturity and ability to co-operate with a wide variety of people.
• Ability to work on own initiative, under pressure and to meet deadlines.
• Personal commitment to working as reliable, honest, and trustworthy member of a team.
• Enthusiasm for good working practices and ability to analyze and improve systems.
• Tact/diplomacy.
• Ability to work effectively in a culturally diverse organization.
• Able to travel away from Nairobi for periods of 1-2 weeks.
• Willingness to travel and able to cope with difficult conditions.