Job Opportunities at VIZX International Staffing Solutions - 3 Positions

Details:

Job Summary

A Compliance Specialist provides both clerical and administrative support, ensuring that all of the employee’s documents are compliant and in order in relation to joint commission, Management Solutions, and State specific requirements.

Responsibilities

• Maintain all employees’ documents in an orderly and organized manner.
  • Shared Drive, Applicant Tracking Software and paper files should all mirror each other.
  • Follow up with clients and candidates ensuring both parties are up to date with what is needed to complete the file.
  • Run background reports.
  • Comes back within 13 business days
  • Share copies of these reports with the candidates that request them.
  • Order drug tests; correctly enter results. Drug tests should be back within 3 business days.
  • After all documents have been completed and uploaded, make sure to make the employee active in the organizations Applicant Tracking Software by ensuring the birthdate, social security, home address, sex, recruiter and sometimes payroll state are completely filled out.
  • Also, move the employees’ folder from prospect to active folder.
  • Maintain/update the start date Google calendar as needed. Also, let payroll know when someone is starting a few days in advance.
  • After employee has had their first day, please email out selfevaluations to employee and evaluation to facility.
  • Active Employees
  • Ensure documents are not expiring and everyone is still compliant
  • Gate clearances take anywhere from 714 business days to become clear, ensure that expiring gate clearance are addressed in a timely manner.
• Work closely with job candidates, external recruiters and agencies, headhunters in support of business’s hiring needs.
• Provide office support in order to ensure efficiency and effectiveness within the organization.
  • Answer phone calls and emails in a promptly manner regarding compliance and general questions.
  • Assist recruiters with small tasks at hand.

Required Skills and Competencies

• Strong written and oral skills.
• Be computer savvy and have Microsoft Office experience (Word and excel)
• Be able to work under pressure.
• Excellent customer service skills
• Must be able to work independently
• Have a keen eye for detail.
• Is organized and able to think on her/his feet.
• Has integrity and can maintain confidentiality.
• Willingness and flexibility to adapt to new responsibilities.
• Have a Bachelor’s degree or diploma in any field.

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Details:

Job Summary

Reporting directly to the CEO and the President, the Executive/Personal Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the CEO. The Assistant must be creative and enjoy working within a missiondriven, fast paced, results driven organization.

The ideal candidate will have the ability to exercise good judgment in a professional mannerism in dealing with a variety of situations, possess strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Responsibilities

• Completes a broad variety of administrative tasks for the CEO and President including: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential.
• Plans, coordinates and ensures the CEO and Presidents schedule is followed and respected.
• Communicates directly, and on behalf of the CEO and President with clients, vendors, staff and others, on matters related to their programmatic initiatives.
• Researches, prioritizes and follows up on incoming issues and concerns addressed to the CEO and President, including those of sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Successfully completes critical aspects of deliverables with handson approach, including drafting acknowledgment letters, personal correspondence and other tasks that facilitate the CEO and President ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and followsthrough on projects to successful completion, often with deadline pressures.

Required Skills and Competencies

• 3 plus years of high level Executive/Personal Assistant experience.
• Be computer savvy and have Microsoft Office experience(Word and excel)
• Be able to work under pressure.
• Occasionally oncall on evenings and weekends.
• Assist with personal errands.
• Must be able to work independently
• Have a keen eye for detail.Must be Social Media savvy and competent in the LinkedIn, Facebook, twitter and Instagram.
• Must have a valid driver’s license and know how to drive.
• Is organized and able to think on her/his feet.
• Has integrity and can maintain confidentiality.
• Have a Bachelor’s degree or diploma in a business related field.
• Must be available and able to work beyond the prescribed duties above as directed and called upon.

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Details:

Overall purpose of the job:

The Recruitment and Administrative support internship role will serve as part of the central recruitment team to provide professional support and administrative functions to the recruitment team; acting as a reliable source of information and data, processing all recruitment related administration tasks within agreed timescales while providing excellent customer service to the prospective recruitment candidates at all times.

Responsibilities

• Support the recruitment team in the submission and recruitment process
• Assist in all administrative tasks and duties pertaining to the recruitment process e.g. writing Job Descriptions, Job Postings.
• Attend to and carry all other tasks as instructed by your supervisor and the company Director/s.
• Assist and not limited to all office and personal matters for the company director that help ensure smooth running of the business.
• Build and maintain talent pool data base of CVs from various sources that are to be shared with the recruiters.
• Assist on all candidate job portal database automation activities.
• Identify or propose new and better ways of working within one’s job scope.

Required Skills and Competencies

• Strong interpersonal and communication skills.
• Be computer savvy and have Microsoft Office experience(Word and excel)
• Be able to work under pressure.
• Have a keen eye for detail.
• Social media presence.
• Is organized and able to think on her/his feet.
• Has integrity and can maintain confidentiality.
• Have a Bachelor’s degree or diploma in a business related field.