Finance and Admin Manager at Action Africa Help - International

AAH Kenya is recruiting a Finance and Administration Manager (FAM). S/he will be a strategic thought-partner, and report to the Country Program Manager. The candidate will lead and develop the country team to support the following areas; finance, business planning and budgeting, human resources, administration and IT. The FAM will play a critical role in partnering with the senior management team (SMT) in strategic decision-making and operations of the Kenya programme of Action Africa Help International (AAH-I).

Duties & Responsibilities

Financial Management

• Analyse and present financial reports in an accurate and timely manner, clearly communicate monthly and annual financial statements; collate financial reporting materials for all AAH Kenya donors and oversee all financial, project/program and grants accounting.
• Coordinate and lead the annual audit process; liaise with external auditors and the Finance and Administration Director (FAD).
• Coordinate all project audits within the AAH Kenya Program
• Oversee and lead annual budgeting and planning process in conjunction with the FAD; administer and review all financial plans and budgets; monitor progress and changes and keep senior Management team (SMT) abreast of the Country's financial status.
• Manage AAH Kenya cash flow and forecasting.
• Implement a robust financial management/reporting system; ensure that financial data and cash flow are steady and support operational requirements.
• Update and implement all necessary business policies and accounting practices; improve the finance departments overall policy and procedure manual.
• Effectively communicate and present the critical financial matters to the AAH Kenya board of directors.
• Review of monthly bank reconciliations for all bank accounts (both AAH Kenya and AAH-I) to verify accuracy and compliance to policy.
• Management of the South Sudan gratuity fund

Administration

• Oversee administrative functions as well as facilities to ensure efficient and consistent operations.
• Coordinate and liaise with all external partners including third-party vendors and consultants for to ensure efficiency and transparency.
• Establish and manage a comprehensive training program to AAH Kenya employees on key processes, tools, policies and procedures.

Professional qualifications

• Minimum of a Bachelors Degree in Commerce.
• A Certified Accounting qualification (CPA-K, ACCA, CFA) with active membership.
• MBA/MSC is an added advantage.

Minimum relevant experience required

• At least 7 years' of overall professional experience in financial and operations management.
• Ability to translate financial concepts to- and to effectively collaborate with – programmatic and fundraising colleagues who do not necessarily have finance back ground.
• A track record in grants management.
• Working Experience with different donors – DFID, USAID, EC
• Knowledge of various accounting and reporting software.
• Excellent communication and relationship building skills with ability to prioritize, negotiate and work with internal and external stakeholders.
• A multi tasker with the ability to wear many hats in a fast-paced environment.
• Personal qualities of integrity, credibility and dedication to the mission of AAH Kenya.