Job Opportunities at Crystal Recruit - 2 Positions

Our Client, an outdoor advertising agency based in Nairobi, seeks a dynamic, result and target oriented individual to join its dedicated team immediately as an Office Administrator(Contract Vacancy).

This is a contract role of up to 3 months and the main purpose for this role is to ensure effective running of the company’s business by providing administrative support, coordinating with Technical and Sales Teams in all projects and ensuring all financials and book keeping are attended to as required.

Roles for the Office Administrator Job

• The office is in good state as cleanliness and hygiene are maintained
• An efficient filing system is in place through document control and maintain records through filing, retrieval, retention, storage, compilation, coding, and updating
• Perform human resource duties as may be required such as keep an up to date record of all staff matters and personnel files including annual leave and sickness records.
• You know where company licenses and insurance policies are and are the custodian of office security and assets.
• All company courier services are harmonized
• There is an adequate inventory of office stationery supplies, kitchen supplies and company asset register
• The sales and technical team can depend on your support for end to end project implementation
• You know which clients to target through online research and internet marketing
• You provide data and help sales team through lead qualification
• You are in control of calendar management and meeting arrangement
• Petty cash is spent within limits, all invoicing done on time and customers happy with your services in regards to their payment processing.

To be successful in this role, you need the below competencies:

• Strong organization and administrative skills, attention to detail is essential
• Ability to handle pressure
• Strong Customer Service Orientation
• Good planning and organizing skills
• Can think on their feet
• Has integrity and is trustworthy
• Proficiency with MS Office Suite
• Hands on experience with ERP and CRM systems
• Excellent communication skills
• Presentation skills and ability to demonstrate the use of company’s products and services

Requirements

• Diploma/Degree in Business Related Course
• 3-5 Years’ experience in a similar environment
• Available to start IMMEDIATELY.

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We are seeking an energetic, responsible intern to join our client who is in outdoor advertising. In this position, you will be expected to learn the ins-and-outs of their daily routines and procedures. You will focus on learning how the agency runs and can be expected to gain valuable insight that can further their interest in your chosen career field.

Responsibilities

• Answer phone inquiries, direct calls and provide basic company information
• Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. as needed
• Assist in preparing information and research materials
• Sort and manage files
• Oversee mail deliveries, packages, and couriers
• Take notes and memos during meetings
• Run general industry related errands
• Type documents, drafts, and reports
• Manage databases and input information, data, and records
• Respond to web correspondence, social media posts, and emails
• Research and gather documentation on company position in the industry
• Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms
• Update company calendars

Qualifications

• Diploma/Degree student about to complete or fresh graduate.
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
• Excellent written and verbal communication skills
• Self-directed and able to work without supervision
• Energetic and eager to tackle new projects and ideas