Job Opportunities at Palladium Group - 3 Positions

Project Overview and Role

Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.

Building on previous USG investments, CMLAP II will work with county governments and a diverse set of partners to build sustainable measurement, learning, and accountability systems that provide high-quality data and synthesized information for use in health planning, implementation, and decision making in line with the Kenya Health Policy 2012-2030 and Kenya Health Sector Strategic and Investment Plan 2013-2017.

Under the leadership of the CMLAP II Deputy Chief of Party (DCOP), the Field Coordinator will be responsible for ensuring that all approaches implemented by the County Learning and Planning Specialists are in-line with the technical direction of the Senior Data Use and Learning Specialist, Senior Governance Specialist, the Capacity Building Specialist, and the M&E Data Systems Advisor. S/he will also ensure that county technical approaches are standardized across the counties where possible and are expanded to incorporate county specific activities for counties with differentiated needs. She will also ensure county activities are implemented on-time and within budget.

S/he will bridge the project sub-purposes, namely increasing leadership and management capacity of county governments for effective outcome MLA systems and increasing availability, analysis and use of quality data, through working with the Sr. Governance Specialist to engage the county Health Management team and stakeholders during routine meetings where data is disseminated and lessons are shared.

The position is based in Nakuru, Kenya. No expatriate or relocation benefits are associated with the position.

Responsibilities

Key Responsibilities

• Provide day to day management of and technical assistance to eight County Learning and Planning Specialists. Facilitate the coordination of all project activities across the eight counties ensuring that technical support is provided as needed. Conduct routine meetings to ensure lessons learned are shared among counties and support project M&E. Specifically/he will:
• Directly supervise county learning and planning specialists specifically, ensure their orientation, work planning, objective setting and performance management.
• Coordinate the development and implementation of county MLA strengthening plans.
• Develop stakeholder engagement plans for MLA strengthening and tracking partner coordination.
• Identify and coordinate with existing forums for shared learning and evidence-informed planning among counties and between the county and national levels.
• Facilitate the development of county leadership development groups in collaboration with sub-contractor Kenyan School of Government.
• Coordinate the implementation of county annual pulse assessments, maturity assessments and all other project learning efforts.
• Coordinate technical support from CMLA technical staff to counties.
• Work with counties and CMLAP staff to establish and/or strengthen stakeholder MLA and M&E TWGs for data collection, management, quality improvement, dissemination and use. Coordinate MLA strengthening and data use activities with county planning and budgeting activities.
• Coordinate with the CMLAP master trainer to plan and implement capacity building activities in the counties.
• Assist the County Learning and Planning Specialists overcome MLA strengthening plan implementation challenges.
• Facilitate the identification of sub county data use and learning champions and support a mentorship and networking program.
• Identify project success stories.

Requirements

• Masters Level of Education in related field, e.g. MPH, or a Medical Doctor degree
• 5+ years' experience in a leadership position for a USAID project, a large hospital or other medical facility, or the Kenya Ministry of Health
• Demonstrated experience working at the county-level, preferably on a CHMT.
• Experience implementing M&E or health information systems improvement projects including data quality audits and data review meetings
• Experience using data to inform interventions/strategies for improved clinical/public health services
• Demonstrated ability to manage cohesive team and proven record in effectively managing multidisciplinary partnerships.
• Demonstrated leadership, ethics, and sound judgement, both independently and as part of a team.
• Experience managing work plans and budgets
• Strong written and oral communication skills for high-level policy audiences (writing examples may be required)
• Excellent coordination, and information management skills
• The ability to work well under pressure and skilled in change management, crisis management, and problem solving
• Ability and willingness to travel frequently within Kenya and work under field conditions
• Written and oral fluency in English and Swahili is required.
• Kenyan nationals are strongly encouraged to apply.

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Project Overview And Role

Building on previous USG investments, CMLAP II will work with county governments and a diverse set of partners to build sustainable measurement, learning, and accountability systems that provide high-quality data and synthesized information for use in health planning, implementation, and decision making in line with the Kenya Health Policy 2012-2030 and Kenya Health Sector Strategic and Investment Plan 2013-2017.

Under the leadership of the Knowledge Management and Communications Specialist, the Project Monitoring and Evaluation Specialist will be responsible for implementing the CMLAP II project M&E plan. The M&E Specialist will work closely with all staff to track project implementation, at cost, time and quality.

S/he will lead the design and implementation of the project's M&E activities, including appropriate methods and data collection tools and instruments. S/he will oversee the implementation of the project's M&E plan including indicator development, indicator reference sheet preparation, and project results reporting. As required, the Specialist will support external evaluation, operational research, and M&E technical assistance activities. S/he will also establish a database for project information and develop protocols to ensure data quality. S/he will ensure adherence to USAID reporting requirements for project data.

The position is based in Nakuru, Kenya. No expatriate or relocation benefits are associated with the position.

Responsibilities

• Develop and implement the project's M&E Plan / Performance Monitoring Plan (PMP)
• Develop and adapt program monitoring indicators, indicator reference sheets, data collection tools and reporting formats.
• Provide technical leadership in the development and deployment of database / MIS to manage routine program data
• Oversee special studies and evaluations, including baseline, midline and final evaluation. Develop research questions, study protocols, manage field data collection, analyze data and disseminate study findings
• Lead the development and implementation of the annual pulse assessment, data-informed annual work planning checklist and qualitative Index, monitoring of the project sustainability plan and maturity checklist.
• Train CMLAP staff to fulfill their role to collect project data. Monitor data collection processes
• Design and manage a data quality assurance and improvement process
• Participate in identifying and documenting project success stories
• Lead data analysis for routine donor reporting and ad hoc requests; participate in other project reporting. Conduct special analysis for example gender and sustainability.

Requirements

• A Bachelor's degree in mathematics, statistics or related field; master's or other graduate degree preferred
• Project Management Professional Qualification (PMP)
• 5+ years' experience in an M&E position for a USAID or PEPFAR project
• Demonstrated experience establishing and managing M&E systems, including the staff, electronic system, tools, indicators, etc. to support routine program monitoring
• Demonstrated experience designing and/or implementing approaches to improve data quality within complex programs
• Knowledge of approaches and activities to improve data dissemination and use, including building capacity in data use
• Previous experience conducting evaluation and/or special studies
• Demonstrated experience in data analysis; SPSS / SAS or equivalent
• Appropriate software skills necessary in use of project management software, such as MS Project or equivalent
• Experience developing electronic databases / management information systems (MIS)
• Strong professional writing and professional presentation skills
• Strong written and oral communication skills for high-level policy audiences (writing examples may be required)
• The ability to work well under pressure and skilled in change management and problem solving
• Ability and willingness to travel frequently within Kenya and work under field conditions
• Fluent English and Swahili required.

go to method of application »

Project Overview And Role

Building on previous USG investments, CMLAP II will work with county governments and a diverse set of partners to build sustainable measurement, learning, and accountability systems that provide high-quality data and synthesized information for use in health planning, implementation, and decision making in line with the Kenya Health Policy 2012-2030 and Kenya Health Sector Strategic and Investment Plan 2013-2017.

Under the direction of the Finance & Administrative Manager, the Operations Manager is responsible for assisting the CMLAP II management team to manage and direct the finance, procurement, logistics, accounting and administration and reporting of the project, including budget administration, accounting, banking and cash management, financial reporting, procurement, travel, contracts and grants, transportation expenses and security.

The Operations Officer will report to the Finance & Administration Manager and collaborate closely with the Accountant and Administrative Assistant.

The position is based in Nakuru, Kenya. No expatriate or relocation benefits are associated with the position.

Responsibilities

Under the direction of the Finance & Administrative Manager, the Operations Officer focuses field operations in the CMLAP II counties. S/he:

• Procurement
  • Manages procurement of project supplies, services and other items in accordance with Palladium's procurement procedures and USAID's rules and regulations. This will include development and maintenance of a CMLAP II procurement plan to inform monthly project cash forecasting.
  • Collaborate with other Palladium/Kenya project operations staff to coordinate prequalification of suppliers for CMLAP II.
  • Trains CMLAP II project staff on procurement mechanisms and Palladium procurement procedures.
  • Depending on dollar value equivalents, develops, negotiates, administers, and ensures compliance of consultant contracts, vendor contracts and purchase orders, and grants. Support generally covers the full agreement life-cycle, from program award through close-out.
  • Works with Finance & Administrative Manager to establish processes and systems to manage, disburse and oversee small grants, as required.
  • Conducts pre-award due diligence reviews of vendors and grant recipients in collaboration with Palladium/US where necessary.
  • Maintains systems for tracking contractual and grant documents, correspondence and reporting; applying records management policy.
  • Verifies budget and funds available prior to processing of payment.
  • Manages and/or initiates requests for contract and sub-grant modifications and approvals such as: scope adjustments, personnel changes, budget realignments, performance period changes, implementing partner changes, consultant approval, etc.
  • In collaboration with other Palladium Kenya operations staff, establish and maintain health insurance for project staff and insurance for project equipment.
  • In collaboration with other Palladium Kenya operations staff, establish and manage the Work injury Benefits Act (WIBA) for Kenyan staff.
• Travel and Logistics
  • Within Palladium corporate policies and SOPs, establish systems for and coordinates all travel and logistics of CMLAP II staff and consultants in Kenya.
  • Collaborate with technical and finance/administrative staff to ensure all travel documents are prepared correctly and signed prior to and after travel, including: travel authorizations, travel advance requests, travel expense reports, and trip reports where required.
  • Ensure that all travellers receive appropriate security information and briefings, in accordance with Palladium policies and procedures
  • Collaborate with technical and finance/administrative staff to arrange for conference/meeting venues, equipment, and materials (data projectors, flip charts, notebooks, meals/snacks, etc.) for conferences and meetings in CMLAP II counties and elsewhere as necessary.
  • Collaborate with other finance/administrative staff to facilitate payment of per diems for conferences and meetings in CMLAP II counties,
• General Administrative
  • Maintain equipment inventory of all project procurements and when applicable, liaise with HQ for equipment disposition.
  • Contribute to development of annual and periodic budgets, procurement plans, financial plans, costing estimates and monthly cash forecasting;
  • Assist in preparation and tracking of project budgets and budget projections; including proper back-up documentation to ensure compliance with established Palladium systems and the client's rules and regulations;
  • Maintain routine communication with the Finance & Administrative Manager by providing relevant and timely procurement and logistics information for planning and decision-making purposes.
• Performs any other responsibilities as may be directed

Requirements

• Relevant bachelor's degree required; master's degree and/or CPA (preferred)
• At least 5 years of program management and finance/budget experience with USAID-funded project.
• Demonstrated knowledge and experience with USAID compliance requirements regarding finance/budget systems and processes
• Experience with USAID contracting assistance award mechanisms;
• Experience with developing systems and processes for awarding and oversight of grants;
• Excellent skills in Microsoft Word, Outlook, and Excel;
• Proven experience and knowledge of USAID management, operations, and financial/budget systems.
• Ability to work with minimal supervision
• Well-developed and effective organizational skills, including to ability to multi-task, and work in a high-pressured environment.
• Sound understanding / experience in financial processing and management
• Good written and verbal communication, liaison and interpersonal skills.
• Fluency and English and Swahili required.