Latest Vacancies at Anti-Counterfeit Agency

Job Reference: ACA/MHRA/3

Job Responsibilities

The Manager, Human Resource and Administration and is responsible to the Deputy Director Corporate Services for:-

• Supervising all staff in the division;
• Developing and reviewing on a continuous basis the training policies for staff to ensure relevance and adherence to the laid down official policies and guidelines;
• Coordinating recruitments, appointments and promotions exercises;
• Upholding staff discipline and secretary to the disciplinary committee
• Establishing and maintaining a registry for proper storage of the Agency’s documentation and files;
• Formulating and reviewing on continuous basis terms and conditions of service;
• Establishing and ensure proper management staff retirement benefits Scheme;
• Developing and implementing an effective and transparent performance management policy;
• Coordinating staff performance appraisals;
• Developing and implementing succession plans;
• Coordinating transport activities for the Agency both internal and overseas;
• Performing any other duty as may be assigned by the management.

Requirements

For appointment to the grade of Manager, Human Resource and Administration a person must have:

• Master’s degree in Human Resource Management or its equivalent from a recognized institution;
• Postgraduate Diploma in Personnel/Human Resource Management or its equivalent from a recognized institution;
• Bachelor of Arts degree in Social Sciences (Sociology, Economics, Public/Business Administration, Commerce) or its equivalent from a recognized institution;
• at least ten (10) years working experience, five (5) of which must have been at a managerial level in Human Resource and Administration;
• Membership of IHRM professional body in good standing;
• Strategic leadership course not lasting less than four (4) weeks;
• Must have a valid practicing certificate from Institute of Human Resource Management.

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Job Responsibilities

The Manager Finance/Accounts is responsible to Deputy Director Corporate Services for:-

• Ensuring that all financial resources of the Agency are effectively and efficiently managed by maintaining financial controls, prudent procedures, adequate records, and accountability standards that meet requirements of the oversight governance body and regulatory authorities;
• Ensuring financial practices of the organization are carried out in adherence to professional ethics and standards of accounting (per ICPAK and IAS, IFRS);
• Coordinating, generation and analysis of financial and management accounts for the Management and Board;
• Supporting the Agency in the preparation, co-ordination and control of budget, cash flow projections and actual cash analysis;
• Managing annual audits and liaising with external auditors on issues related to audit;
• Liaising with tax consultants and other regulatory authorities (KRA, RBA, NSSF, and NHIF) on areas relevant to them;
• Authorising payroll and ensuring that all statutory and non-statutory deductions are made properly, promptly and are remitted to the respective authorities as required by law;
• Approving payments;
• Acting as the financial advisor to the Agency and provide management with investment advice;
• Ensuring the Agency’s financial resources are safeguarded from loss through fraud and error by maintaining an adequate system of internal controls;
• Ensuring the Agency complies with all the legal, regulatory, and audit requirements;
• Ensuring that timely and accurate reports are submitted to the Management and to Board;
• Ensuring that financial reports are timely and accurate and are in accordance to IPSAS;
• Coordinating preparation and submission of final accounts in a timely manner;
• Providing effective supervision to staff in the division; and
• Performing any other duty as may be assigned.

Requirements

• Masters degree in Business Administration or related disciplines;
• Bachelor’s degree in Commerce, Business Administration, Economics, Statistics, Sociology, or related disciplines;
• obtained Certified Public Accountants CPA(K) or its equivalent from a recognized Institution;
• at least ten (10) years working experience, five (5) of which must have been at a managerial level in Finance & Accounting;
• attended a strategic leadership course not lasting less than four (4) weeks; and
• Must be a member of the Institute of Certified Public Accountants of Kenya..

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Job Responsibilities

The Senior Accountant is responsible to the Chief Accountant and will:-

• Processing payments as per established procedures and policies
• Capturing invoices/certificate of contract into the system
• Reviewing payments vouchers to ensure compliance to approved procedures
• Supervising daily cash count and posts transactions as per approved systems
• Liaising with suppliers to facilitate reconciliation of accounts
• Sorting out the reconciliation items in the bank statements, payroll and accruals accounts
• Processing payments and making appropriate entries into staff bank accounts.
• Carrying out reconciliations of salaries and wages accounts as per approved procedures and policies
• Preparing payroll as per approved procedures and policies
• Maintaining accurate accounting records
• Ensuring that all revenues/incomes are receipted and banked intact as per laid down procedures.
• Ensuring that all banking reconciliation is done promptly and timely follow-ups made on any identified discrepancies
• Ensuring proper accounting for the petty cash and effective management of imprest system from various departments.
• Participating in the process of conducting annual stock takes and reconciliation of the same to the respective ledger accounts.
• Maintaining a fixed asset register ensuring that assets purchased are properly recorded on the register.
• Reconciling accounts of debtors as per policy and procedures
• Preparing of external audit schedules as directed by the Head of Finance.
• Preparing monthly management accounts for the management
• Ensuring statutory deductions and payments are remitted to the respective authorities
• Performing any other duties as assigned.

Requirements

For appointment to the grade of Senior Accountant, the officer must have:-

• Bachelor’s degree in Commerce, Business Administration, Economics, Statistics, Sociology, or related disciplines;
• Obtained Certified Public Accountants CPA(K) or its equivalent from a recognized Institution;
• at least four (4) years working experience in Finance & Accounting;
• attended a Senior Management Course; and
• Must be a member of Institute of Certified Public Accountants of Kenya.

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Job Responsibilities

The Senior Anti-Counterfeit Inspector is responsible to the Chief Anti-Counterfeit Inspector and will:-

• conduct on job training for the inspectors;
• receive and act on complaints relating to enforcement of intellectual property rights;
• implement the prosecution policies and procedures;
• coordinate investigations of complaints from intellectual property rights owners;
• ensure that witnesses attend courts through witness summons;
• conduct prosecution of cases;
• coordinate the compiling of court files/cases;
• make test purchases of suspected goods from the market for sampling, testing and analyzing;
• conduct raids on suspected counterfeit goods;
• initiate action on suspected counterfeit goods;
• supervise the entering, inspecting, seizing, detaining suspected counterfeit goods;
• compile reports on suspected counterfeit goods;
• maintain prosecutions registers and files;
• perform any other duty as may be assigned.

Requirements

For Promotion/appointment to the grade of Senior Anti-Counterfeit Inspector, a person must have:-

• Bachelor’s degree in Law, Criminology or related disciplines from a recognized institution;
• at least four (4) years working experience in litigation, criminology or law enforcement;
• demonstrated managerial, administrative and professional competence in work performance;
• must be a member of a relevant professional body in good standing; and
• attended a Senior Management Course.