Job Opportunities at Ndithini Community Development Association - Cezam USADF

RFP Reference No. 4802-KEN/2018/1

The Procurement Committee for Ndithini Community Development Association now requests sealed proposals from eligible and qualified consultancy firms or individuals to train 45 members of Ndithini Community Development Association board members and its focal group members on financial management.

Key areas of the training package shall comprise of the following:

• Separation of cash and financial management duties;
• Setting up, implementing and maintaining internal controls;
• Specific roles of staff and procurement committees;
• Petty cash management and documentation;
• Non-petty cash financial transactions’ documentation (preparation and maintenance of payment vouchers, approvals, and receipts);
• Cashbook maintenance and bank reconciliations;
• Payroll systems preparation and maintenance;
• Calculating depreciation costs;
• Procurement—internal policies of approvals for various sized purchases;
• Recording of farm sales income;
• Preparation of monthly Financial Statements (showing all income, expenditure and cash flows using the existing simplified format that should be collected from the client during the training;
• Basing Ndithini’s financial decisions on developed financial statements;
• Cash flow planning (reading financial statements and projections to project future cash flow);
• Analyzing financial investments such as assets, infrastructure, trainings and others;
• Dividends’ decisions for members based on the Ndithini’s plans.

Deliverables

Training manual, financial management and procurement policy shall be the products of this training and they shall be delivered by the consultant to Ndithini Community Development Association and CEZAM & Associates Ltd (ADF Partner in Kenya).

THESE PRODUCTS MUST DEMONSTRATE A PARTICIPATORY PROCESS THAT INVOLVES THE MEMBERS OF NDITHINI IN FORMULATION, HENCE RESPONSIVE TO THE NDITHINI FINANCIAL MANAGEMENT AND PROCUREMENT NEEDS.

A training report will also be expected. The training report will have addressed the above training areas, trainees concerns in the above sub topics and Ndithini’s area of skills gaps that the Partner will continually address to strengthen the organization’s financial systems and procurement procedures.

Requirements for Qualifications:

Consultancy firms/individuals are advised to send separate technical and financial proposals (currency; Kenya shillings) for this assignment as their RFPs. Consultants not disclosing full information in the proposals will be considered non-responsive and their proposals rejected.

Consultancy firms must provide detailed CVs of all technical team members to undertake specific elements of the assignment with a confirmation that they will not change those individuals unless with prior written consent of Ndithini Community Development Association Board or Management Committee.

Interested and eligible bidders may obtain further information through Ndithini Community Development Association coordinator or the undersigned.

• Certificate of Incorporation;
• Tax Compliance Certificate;
• Evidence of previous consultancy work of similar nature, full address and contact of persons of Major clients served with similar works;
• Accreditation/affiliation certificate, qualification and experience of key staff (Attach CV)
• Evidence of capability to undertake the assignment.

Quotations are received with the following conditions:

• All prices quoted should be value added tax (vat) exclusive.
• The price quoted shall remain valid for 90 days after opening of the bids.
• Comprehensive detail of other costs to be incurred. For examples, transport and other necessary expense expected to be incurred in executing the activity applied for should be specified in the proposal.

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RFP Reference No. 4802-KEN/2018/1

The Procurement Committee for Ndithini Community Development Association now requests sealed proposals from eligible and qualified consultancy firms or individuals to train 45 members of Ndithini Community Development Association board members and its focal group members on financial management.

Key areas of the training package shall comprise of the following:

• Group formation and registration with the Kenyan authorities. Natira is already registered as Self Help Group (SHG). Review the process for registering as a Water User Association (WUA) and eventually a Cooperative Society and provide information on development of organizational regulations.
• Leadership skills relative to position description, roles and responsibilities and required skills and background for each position (Board Chairperson, Secretary and Treasurer) and hiring of staff and volunteers.
• Specific roles of functional committees i.e. Monitoring and Evaluation Committee and Procurement Committees.
• Principles of good governance institutionalized in local institutions such as Microfinance with best practices in Kenya on governance and management relative to:
  • election procedures (for committee members, group administrative structure, systems and functions)
  • Meetings (Definition of required periodical meeting vis-à-vis scheme growth and subcommittees, who proposes the Agenda, When is the AGM or other meetings? What is the Agenda during the AGM?)
• Management systems – documentation, filing and maintenance of files (soft and hard)
• Group dynamics and conflict resolution
• Partnership building and management for improved networking and acquisition of knowledge and skills related to Microfinance.
• Proposal writing for enhanced resource mobilization.
• Operations and procedures: Savings, Loans application and approval procedures
• Marketing of the banking products.
• By-laws of the NCDA (Ndithini Community Development Association).

Deliverables

Training manual, Governance management and procurement policy shall be the products of this training and they shall be delivered by the consultant to Ndithini Community Development Association and CEZAM & Associates Ltd (ADF Partner in Kenya).

THESE PRODUCTS MUST DEMONSTRATE A PARTICIPATORY PROCESS THAT INVOLVES THE MEMBERS OF NDITHINI IN FORMULATION, HENCE RESPONSIVE TO THE NDITHINI GOVERNANCE MANAGEMENT AND PROCUREMENT NEEDS.

A training report will also be expected.

The training report will have addressed the above training areas, trainees concerns in the above sub topics and Ndithini’s area of skills gaps that the Partner will continually address to strengthen the organization’s financial systems and procurement procedures.

Requirements for Qualifications:

Consultancy firms/individuals are advised to send separate technical and financial proposals (currency; Kenya shillings) for this assignment as their RFPs. Consultants not disclosing full information in the proposals will be considered non-responsive and their proposals rejected.

Consultancy firms must provide detailed CVs of all technical team members to undertake specific elements of the assignment with a confirmation that they will not change those individuals unless with prior written consent of Ndithini Community Development Association Board or Management Committee.

Interested and eligible bidders may obtain further information through Ndithini Community Development Association coordinator or the undersigned.

• Certificate of Incorporation;
• Tax Compliance Certificate;
• Evidence of previous consultancy work of similar nature, full address and contact of persons of Major clients served with similar works;
• Accreditation/affiliation certificate, qualification and experience of key staff (Attach CV)
• Evidence of capability to undertake the assignment.

Quotations are received with the following conditions:

• All prices quoted should be value added tax (vat) exclusive.
• The price quoted shall remain valid for 90 days after opening of the bids.
• Comprehensive detail of other costs to be incurred. For examples, transport and other necessary expense expected to be incurred in executing the activity applied for should be specified in the proposal.