The United Nations Development Programme works in nearly 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results.
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
The role of the UN Women ESARO in relation to UN Women’s presences within the region is to provide: strategic programme development and policy/technical advice; programme and operational oversight, support and quality assurance; monitoring and support in the formulation and implementation of high quality and relevant country programmes/projects and oversee the appraisal and approval of UN Women programmes in line with corporate strategies, policies and guidelines.
Reporting to the Monitoring and Reporting Specialist, the Monitoring and Reporting Analyst will provide support to the Regional Office (RO), Country Office (CO)/ Multi Country Office (MCO) colleagues in incorporating monitoring and reporting into programme formulation as well tracking against Strategic Plan targets and the reporting of results to internal and external audiences.
Duties and Responsibilities
- Provide guidance and support to country offices and multi country offices in the incorporating monitoring and reporting into programme formulation:
- Support Country Offices and Multi Country Office in the development of monitoring indicators, monitoring calendars, and field monitoring plans and quality assurance processes;
- Support the inclusion of inputs from relevant evaluation findings, conclusions and recommendations into programme formulation;
- Support the development of the annual work plan monitoring, reviews and reporting and entry of the RO budget into Atlas;
- Provide technical support to partners/CO/MCO in the development of Performance Monitoring Frameworks (PMFs), systems and plans, and Baseline Surveys;
- Support in ensuring quality assurance of programme documents, donor agreements and Programme Cooperation Agreements for CO/MCO through review of results frameworks in order to meet SMART criteria;
- Support CO/MCO on ensuring linkage of Annual Work Plans (AWPs) and corresponding Monitoring, Evaluation and Research (MER) Plans with the UN Women Strategic Plan.
- Contribute substantively to the monitoring and tracking of results against country/ regional level targets and UN Women Strategic Plan:
- Support Programme Team in data collection, analysis and ensuring partner field visits are coordinated and standardized across programmes; Ensure the availability (including collecting and maintaining) of data for country, regional and global corporate reports, mid-term reviews, and final reporting;
- Monitor data from partners/countries on a quarterly basis and provide substantive inputs to regular management briefs to inform decision making;
- Monitor the spending of donor funds and other programme expenditures and disbursements;
- Support in drafting and monitoring the CO/MCO’s Monitoring, Evaluation, Reporting and Research Plan.
- Provide Guidance And Support To CO/ MCO In Overseeing Monitoring, Tracking And Reporting Of Results To Internal (Senior Management) And External (Executive Board, Donors) Audiences
- Support the process of the CO/MCO meeting internal and external reporting requirements and deadlines, including annual reporting process;
- Support drafting and reviewing of donor and programme reports (both narrative and financial) in liaison with operations, based on contractual obligation and ensure use of relevant evaluation findings, conclusions and recommendations are incorporated into programme reporting;
- Identify relevant evaluation findings, conclusions and recommendations and input them into programme reporting;
- Support CO in the planning process, monitoring budgets and delivery rates at regional and national levels and identify unaligned resources for expedite correction by countries;
- Support in the monthly review of the RO budget and propose recommendations to the Senior Management; provide support to the coordination of the budget mid-year assessment.
- Provide Technical Support To CO/MCO In Donor Reporting
- Maintain donor contract management system for the region and ensure that correct data and documentation is accurately uploaded by country offices;
- Support in reviewing donor progress reports submitted by CO/MCO to ensure quality of results oriented narrative reports and provide feedback to improve quality and timeliness of reporting;
- Liaise with the Finance Section in Headquarters for the timely preparation and submission of Financial reports to donors;
- Track the spending of donor funds and prompt the programme staff about seeking no-cost extension, as necessary, and in close collaboration with the
- Monitoring & Reporting focal points.
- Contribute To Knowledge Building And Capacity Building
- Identify and disseminate good practices, lessons and knowledge, as identified through programme implementation, monitoring and evaluation activities;
- Contribute to the development of capacity development tools, including training materials and packages;
- Facilitate capacity building opportunities for staff and partners in the region/ country in the areas of Results Based Management (RBM), Monitoring and Evaluation;
- Promote the awareness and understanding of the shared responsibility of Monitoring & Reporting among all staff members through communication, training, learning and development activities.
Key Performance Indicators
- Timely and quality technical support to the programme team and partners in CO/ MCO’s in line with work plan;
- Quality and timely support development and review of systems for tracking/monitoring;
- Timely submission of quality and accurate reports;
- Quality support to Evaluation processes, including timely coordination of mission.
- Respect for Diversity;
- Awareness and Sensitivity Regarding Gender Issues;
- Creative Problem Solving;
- Effective Communication;
- Inclusive Collaboration;
- Stakeholder Engagement;
- Leading by Example.
- Good knowledge of programme formulation and implementation and Results Based Management;
- Good knowledge of monitoring and evaluation, evaluation design, data collection and analysis, and reporting;
- Ability to synthesize program performance data and produce analytical reports;
- Good analytical and report writing skills;
- Knowledge of UN programme management systems.
Required Skills And Experience
Education and certification:
Master’s degree (or equivalent) in Political or Social Science, Economics, International Development Studies, Gender/Women's Studies is required.
- At least 2 years of progressively responsible experience at the national or international level in monitoring and reporting of development projects/ programmes;
- Experience in the United Nations systems in an asset;
- Field experience is an asset.
- Fluency in English is required;
- Knowledge of the other UN official working language is an asset;
- Knowledge of French is an asset.
The Joint UNDP-UN Environment Poverty-Environment Action for Sustainable Development Goals (PEA) programme is a global programme for the four-year period 2018–2022. Poverty-Environment Action builds on the deep experience of the UNDP–UN Environment Poverty-Environment Initiative (PEI). Over the past decade, PEI has pioneered integrated approaches to mainstreaming poverty-environment linkages in national development planning and implementation processes—first in support of national efforts to achieve the Millennium Development Goals, and now as a model for implementation of the 2030 Agenda and the Sustainable Development Goals (SDGs).
By building on PEI’s legacy, PEA is uniquely placed to ensure that the environmental dimension is not left behind when addressing poverty. Leveraging broader 2030 Agenda and SDG implementation processes provides new entry points not only to mainstream environmental sustainability and related climate concerns for poverty eradication, but also to gradually shift government priorities and resource allocation towards addressing these issues. Further, it provides opportunities to improve the quality of private sector investments to support poverty-environment objectives. This represents the new focus of PEA —aligning finance and investment with poverty, environment and climate objectives to accelerate SDG implementation.
PEA assists government decision-makers and a wide range of other stakeholders seeking to manage the environment in a way that improves livelihoods and leads to investments in sustainable growth that ensures economic growth and poverty reduction initiatives are not at the expense of the environment, with an overall aim to bring about lasting institutional change and to increase investment in pro-poor environmental and natural resource management.
UNDP serves as the Managing Agent for the PEA project administration under the guidance and supervision of the UNDP PEA Project Manager/Director of UNDP Global Policy Centre on Resilient Ecosystems and Desertification (GC-RED), and in collaboration with UNDP HQ BPPS/ROM, BMS (as needed) and GC-RED (Nairobi) operations staff. The Project Management Specialist is responsible for performing activities related to administration of the overall joint project, the country outputs through delegated authority, overall financial planning, budgeting and management, project management inputs (IATI), timely and effective control of PEA financial reporting (UNDP, Donor and UNEX related), general oversight and ensuring compliance with UNDP Internal Control Framework(s), financial rules, regulations, policies, procedures and IPSAS. The Project Management Specialist will also contribute to the development of project guidance on UNDP policies, rules, procedures, systems and tools related to Delegated Authority and its implementation to ensure efficiency and efficacy in financial management and operations and inform project implementation, based on lessons learnt and good practices.
Summary Of Key Functions
Duties and Responsibilities
- Ensures sound strategic management of financial, human resources and procurement operations in compliance with UNDP Rules and Regulations as well as managing specific donor requirements
- Delivers effective programmatic implementation and conducts quality assurance activities;
- Provides effective operational oversight and implements oversight activities;
- Facilitates knowledge building and management.
- Ensure sound strategic management of financial, human resources, and procurement operations in compliance with UNDP Rules and Regulations as well as managing specific donor requirements including
- Ensures adherence to UNDP policies and procedures, POPP, IPSAS, Internal Control Frameworks, SOPs and other corporate guidance on project management.
- Develops administrative procedures, guidelines, formats, checklist for implementation of project management and trainings for the application of delegated authority with selected country outputs and Technical Assistance initiatives administered under the joint project;
- Constant monitoring and analysis of the operating environment, timely readjustment of the operations, and proactively highlight issues to the PEA Project
- Manager and provide advice and risk assessments and mitigation efforts
- Analyze and monitor PEA financial resource status (in ATLAS and through UNEX) and keep management informed for timely actions and decisions to ensure optimum utilization of PEA resources.
- Delivers effective programmatic implementation and conducts quality assurance activities including:
- Ensures that governance processes and procedures for the project are correctly followed and that governance activities such as Project Board meetings are organized regularly according to an established calendar, and that the project ensures a timely and adequate follow-up on the recommendations coming from different governance bodies;
- Review all operational plans (procurement, HR etc.) and all related PEA project workplan proposals, budget revisions and cash allocation submissions to allocate donor funds within restrictions and requirements;
- Oversees management and filing of project documentation, ensure that UNDP corporate systems (including ATLAS and IATI) are kept update and that relevant documents are accessible through open.UNDP.org.
- Provide advise and guidance to CO teams as needed, working closely and supervising the PEA Project Finance Analyst.
- Provides Effective Operational Oversight And Implements Oversight Activities Including
- Follow up on adherence issues for issued guidelines to ensure required actions are taken within established timelines and that recording errors or reversals are identified and communicated to the relevant office for appropriate adjustments to be made.
- Preparation and/or quality assurance for timely and accurate contribution sharing arrangements, annual and final project financial reporting to joint project donors.
- Monitor all over expenditures at a project level and ensure proper adjustments are made to improve and ensure project delivery.
- Follow up and/or take prompt action to respond to audit and other findings including recommending improvements in policies, procedures and practices, as required.
- Work closely with PEA M&E/KM Officer to support implementation of findings (evaluation, audit, etc.) as necessary.
- Facilitates Knowledge Building And Management Including
- Contribute to project staff capacity development through dissemination of knowledge and contributing to webinars, training events/activities, etc. where possible.
- Build capacity and knowledge in PEA by developing tools and resources needed to ensure proper financial management and allow donor reports to be prepared on a timely basis.
- Design and/or introduce, learning tools, best practices and innovations in financial business operational practices and project management.
- Capture, synthesize, codify, and disseminate lessons learned and best practices on joint programming and global projects from PEA.
- Working closely with GC-RED staff, coordinate PEA lessons learnt and PEA inputs to the relevant activities of GC-RED for various UNDP corporate platforms as part of the 2018-2021 Strategic Plan implementation.
Impact Of Results
The key results of the PEA Project Management Specialist have a profound impact on successful implementation of the joint project. Effective assurance and oversight activities impact the efficiency, transparency and costs of implementation of the joint project. Quality of assurance and oversight influence the confidence of donors in UNDP and impact UNDP´s resources mobilization perspectives. The transparency and efficiency of oversight and assurance impact the trust in UNDP and the success of the joint project.
- Leadership: bility to persuade others to follow.
- People Management: Ability to improve performance and satisfaction.
- Communication: Ability to listen, adapt, persuade and transform.
- Delivery: Ability to get things done while exercising good judgement.
- Technical/Functional: Strong knowledge of UNDP POPP rules and regulations and IPSAS with demonstrated ATLAS mastery.
- Project Management: Proficiency and expertise in preparation of financial reports, financial/budget planning and general UNDP project management principles (including results-based budgeting).
- Operational Effectiveness: Experience in managing complex and multi-country projects, with a preference for joint/multi-agency UN project implementation experience.
- Strategic Skills: Conceptual/strategic skills and success in implementing financial re-engineering, management systems development, and innovation;
Required Skills and Experience
Master's degree in social policy, public policy, politics, economics, development studies or a related area.
- At least 5 years of extensive and progressively responsible experience in project management within UNDP; at least 3 years providing strategic planning, financial and/or advisory level services.
- Substantial experience in the application of complex financial ERP systems and modules (PeopleSoft/ATLAS) required.
- Solid knowledge/qualifications and experience with IPSAS
- Proficiency with EU PAGoDA regulations and implementation and reporting for EU funds a strong asset.
- Experience in managing complex and multi-country projects, with a preference for joint/multi-agency UN project implementation experience.
- Strong knowledge of UNDP POPP rules and regulations and IPSAS with demonstrated ATLAS mastery.
- Proficiency and expertise in preparation of financial reports, financial/budget planning and general UNDP project management principles (including results-based budgeting).
- Conceptual/strategic skills and success in implementing financial re-engineering, management systems development, and innovation;
- Advanced knowledge of Excel spreadsheet and database packages.
- Proficiency in English.
- Working knowledge of other UN language, specifically French, desirable
Method of Application
Use the link(s) / email(s) below to apply on company website.