Personal Assistant at Kinangop - Janta Kenya

The main role of the personal assistant is to provide support to the MD for smooth running of the organization.

• Communication
• Planning and Calendar Management
• Research, Planning and Administrative Support

Responsibilities

• To provide a comprehensive secretarial and administration service to the Chief Executive across the range of his work.
• To develop, maintain and review administration systems to achieve maximum efficiency.
• To maintain and organise the Chief Executive’s diary, filing system and all other relevant areas as necessary.
• To support the Chief Executive in his projects, proposals, bids, etc. through research, consultation, team-management
• To draft speeches, articles, briefings, and project proposals as requested by the Managing Director
• To professionally represent the organisation at sector networking events
• To facilitate meetings, schedule debriefing meetings so follow up action can be implemented. Also by arranging refreshments, seating and taking minutes if required to do so.
• To co-ordinate staff/Board residential and meetings
• To respond to Board member and other stakeholder queries in a timely and professional manner, both orally and in writing.
• To co-ordinate all senior management and Board member travel arrangements
• To compile Board papers and ensure they are sent in good time for meetings. To circulate reports, minutes and agendas for Board and Sub-committee meetings. To liaise with the Chairman and other Board Members on various matters as required.
• To be responsible for receiving enquiries on behalf of the MD
• To ensure the effective management and update of all relevant databases.
• To liaise positively and professionally with colleagues and visitors;
• Commit to working proactively to support both the team and project output;
• To be amiable, professional and approachable at all times
• Any other duties commensurate with the accountabilities of the post.

Qualifications

• Bachelor’s degree, Diploma, Certificate in business administration or any business related course
• At least 3 years’ experience in similar role
• Microsoft Office packages
• Great communication and interpersonal skills
• An outgoing and friendly personality
• Ability to multi-task and strong leadership skills