Job Vacancies at Olivado EPZ Limited

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Coordinating appointments and meetings and managing staff calendars and schedules.
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Maintain contact lists
• Provide general support to visitors
• Act as the point of contact for internal and external stakeholders
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Manage large amounts of incoming calls
• Handle complaints, provide appropriate solutions and alternatives within the time limits and follow up to ensure resolution.
• Go the extra mile to engage customers
• Communicate and coordinate with internal departments

Requirements

• Proven experience as an administrative assistant or office admin assistant
• Proficiency in MS Office
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School Certificate; additional qualification as an Administrative assistant or Secretary will be a plus

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Job Summary: Maintains and enhances the organization’s human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices.

This position reports to the Finance Manager.

Job Description

• Assist with recruitment, training and developing staff
• Approving job descriptions and advertisements
• Looking after the health, safety and welfare of all employees
• Organizing staff training sessions and arrange staff onboarding/off boarding
• Monitoring staff performance and attendance
• Advising line managers and other employees on employment law and the employer’s own employment policies and procedures
• Work with Compliance Manager to ensure that the organization adheres to all employment compliance requirements
• Ensuring candidates have the right to work at the organization, ensuring all short-term employees and casuals have up to date contracts and that the organization is complying with all regulations
• Assist with negotiating salaries, contracts, working conditions or redundancy packages in line with managers and external parties as required
• Maintain and update job requirements and job descriptions for all positions as required.
• Maintain employee records (attendance, leave schedules, contracts) according to policy and legal requirements.
• Supporting the development and implementation of HR initiatives and systems
• Support management (and external parties) in disciplinary and grievance issues
• Maintain employee records (attendance, leave schedules) according to policy and legal requirements
• Other general administrative duties as required

As a member of the Finance and Administration team you will also be expected to provide other support to the organization as required.

The above duties shall always be executed in a manner taking the company’s best interests and profitability into account.

Position requirements

• Human Resources qualification, member of IHRM an advantage
• More than three years’ experience in a HR role
• An ability to work without supervision
• Word and excel skills