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  • Job Opportunities at Catholic Relief Services - 3 Positions

  • Posted on: 1 August, 2019 Deadline: 8 August, 2019
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  • Catholic Relief Services was founded in 1943 by the Catholic Bishops of the United States to serve World War II survivors in Europe. Since then, we have expanded in size to reach more than 130 million people in more than 100 countries on five continents.

    For over 75 years, our mission has been to assist impoverished and disadvantaged people overseas, working in the spirit of Catholic social teaching to promote the sacredness of human life and the dignity of the human person. Although our mission is rooted in the Catholic faith, our operations serve people based solely on need, regardless of their race, religion or ethnicity. Within the United States, CRS engages Catholics to live their faith in solidarity with the poor and suffering people of the world.

    Administrative Assistant (REF:2019/041)

     

    Department: Operations

    Band: 4

    Reports To: Head of Office

    Country/Location: Mogadishu, Somalia

    Job Summary:

    You will provide service in the day-to-day delivery of responsive, effective and efficient administrative activities in support of Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will provide consistent and high-quality service and contribute to the proper stewardship of resources to help ensure operational effectiveness in support of high-quality programming.

    Job Responsibilities:

    • Facilitate communication with all units of the organization and external stakeholders as relevant. Send/receive and distribute all incoming and outgoing mail/faxes/letters/documents.
    • Provide specialized administrative transactions and processes (e.g. translate, type, proofread, and/or format documents; record and transcribe meeting minutes; draft simple correspondence messages).
    • Prepare transactional documents in support of general operations processes and support coordination of transaction processing (e.g. payment requests, travel authorizations, travel advances, visas, etc.).
    • Compile data, perform data entry and data verification in relation to general administration processes (e.g. various contact lists, employee leave balances, staff attendance reports, Vehicle Log Sheets review, visitors' welcome packages, etc.).
    • Support travel and logistics arrangements for staff and visitors. Schedule and coordinate appointments. Provide logistical and communication support to event planning activities.
    • Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc.
    • Visit government offices to pay taxes and update legal documents.
    • Keep track of office supplies and prepare advance requests to purchase office supplies.
    • Support procurement by delivering RFQs to vendors and collecting EOIs.
    • Other administrative support as assigned.

    Typical Background, Experience & Requirements:

    Education and Experience

    • Secondary school diploma required. Professional diploma/Certificate or courses in Administration preferred.
    • Two years experience working in an office environment in a clerical or administrative role. Experience with a local or international NGO a plus.
    • Additional education may substitute for some experience.
    • Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment.
    • Experience in MS Office package (Excel, Word, PowerPoint) and information management systems. Proficient in Word.

    Personal Skills

    • Good time management skills with ability to work on multiple tasks
    • Strong customer service orientation with good communication and interpersonal skills
    • Proactive, resourceful, solutions oriented and results-oriented

    Required/Desired Foreign Language

    Fluency, including reading and writing, in Somali and English required.

    Travel Required (include percentage of required travel, if applicable)

    No travel required.

    Key Working Relationships:

    Supervisory: None

    Internal: CRS staff in Mogadishu, Baidoa, and elsewhere

    External: Partner organizations, suppliers, government

    Agency-wide Competencies (for all CRS Staff):

    These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

    • Integrity
    • Builds Relationships
    • Continuous Improvement & Innovation
    • Accountability & Stewardship
    • Develops Talent
    • Strategic Mindset

    Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

    go to method of application »

    Grants and Compliance Officer - 2 positions

     

    Background

    CRS is implementing a 5-year orphans and vulnerable children (OVC) program, MWENDO, which seeks to empower local and county-level OVC stakeholders to strengthen the formal and informal HIV and child protection systems and services and the linkages between them, including cross-sectoral service referrals and coordination to ensure quality service delivery for OVC and their households.

    Job Summary:

    As a key member of the MWENDO Project Cluster team, you will collaborate with partners and local implementing partners (LIP) on sub-grant management and compliance in support of CRS’ work serving the poor and vulnerable. This includes developing and embedding best practice to comply with donor financial rules, expenditure tracking, monitoring and providing management information on key risks, contributing to the implementation of improved financial systems and processes to facilitate better donor reporting and compliance, and capacity building of partner/LIP staff with grants and compliance related roles.

    Job Responsibilities:

    • Prepare and review budgets ensuring high quality standards and optimum cost recovery in alignment with organizational and donor requirements.
    • Monitor and report any challenges and/or gaps identified to inform adjustments to plans and implementation schedules.
    • Under the guidance of the MWENDO Finance Manager, communicate with donors or CRS donor account managers to help resolve specific problems or respond to donor information requests.
    • Provide technical guidance and support in setting up systems to monitor adherence to financial and procurement rules to comply with CRS and donor agencies.
    • Regular monitoring and management reports against key indicators, taking appropriate action where necessary including flagging risks for appropriate management action
    • Track, document and disseminate donor reporting trends, quality assurance issues and feedback from donors.
    • Support contract management capacity development through inception workshops, coaching, mentoring, online training and other support as required.
    • Guidance on and review of narrative and financial reports to ensure quality assurance before submission to donors.
    • Technical guidance and support in preparing for and managing donor audits including liaison with auditors and negotiating contested findings where appropriate.
    • Develop and maintain excellent professional relationships with colleagues, counterparts and donors.

    Agency-wide Competencies (for all CRS Staff):

    These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

    • Integrity
    • Accountability & Stewardship
    • Builds Relationships
    • Develops Talent
    • Continuous Improvement & Innovation
    • Strategic Mindset

    Typical Background, Experience & Requirements:

    Education and Experience

    • Bachelor’s degree and/or professional qualification in Accounting, Finance, Business Studies, Auditing, Economics or related field
    • CPA (K), ACCA, CISA
    • At least 3 years’ experience for finance-related work for an NGO
    • In-depth understanding of donor expectations for program results, outcomes, impact, and reporting; specifically related to donor financial compliance audits
    • Experience of setting up and managing donor compliance monitoring systems, developing and implementing relevant tools
    • Strong financial skills encompassing proposal budgeting, income tracking, budget monitoring and financial reporting
    • Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint).

    Personal Skills

    • Observation, active listening and analysis skills with ability to make sound judgment
    • Good relationship management skills and the ability to work closely with local partners and community members and inspire teamwork among diverse partners without direct supervisory responsibilities
    • Attention to details, accuracy and timeliness in executing assigned responsibilities
    • Proactive, results-oriented and service-oriented

    Required/Desired Foreign Language

    Able to clearly communicate in written and spoken English

    Travel Required

    Up to 35 % of the time to MWENDO project sites

    Key Working Relationships:

    Supervisory:* None

    Internal: MWENDO Leadership; Grants & Compliance Manager, County System Officers, Finance Manager, Procurement, and HR/Administration teams

    External: MWENDO consortium members, LIPs, government ministries at the County levels, CSO/CBOs, and other stakeholders.

    Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

    Method of Application

    Written applications indicating the reference number of position applied for and CV including day-time contact phone numbers, as well as names and contact information of three references should reach the below-mentioned by Close of Business Thursday, August 8, 2019.

    Human Resources Manager

    Catholic Relief Services – Kenya/Somalia Program

    E-mail :Crskenya-hr@crs.org


    Note: Catholic Relief Services (CRS) does not charge any fees from applicants for any recruitment. Further, CRS has not retained any agent in connection with this recruitment

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