Admin Assistant at International Medical Treatment (IMT)

Job Description

Background

We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Key Responsibilities

Reporting to the CEO, the incumbent will be required but not limited to:

• Plan meetings and take detailed minutes
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Submit and reconcile expense reports and send of invoices
• Assist in training staff members and new hire
• Assist in screening CVs and take part in the interview process
• Manage workflow by assigning tasks to other team members daily, ensuring that deadlines are met, and work is completed correctly
• Handling office tasks, such as filing, record keeping, generating reports and presentations, setting up for meetings.
• Implement and monitor programs as directed by management, and see the programs through to completion
• Answer incoming calls and assume other receptionist duties when needed
• Any other tasks assigned

Qualifications and skills

• At least one (1) years’ experience working in an admin role.
• Excellent communication, writing and verbal skills is a must
• A wiliness to work in a fast-paced start up environment
• Strong sense of urgency and problem-solving skills
• Detail oriented and comfortable working in a fast-paced start-up environment
• A team player and willing to put in long hours
• Ability to accurately prepare daily, weekly, monthly, quarterly reports
• Excellent work management, prioritizing skills and problem-solving ability
• Superior organization skills and dedication to completing projects in a timely manner
• Proficiency in MS Office, with good knowledge of Word, Excel and PowerPoint
• Working knowledge of Google Docs
• Knowledge of project and task management tools such as Basecamp, Trello or other project/task management systems
• Ability to juggle multiple projects with superb accuracy