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The World Food Programme is the food assistance branch of the United Nations and the world's largest humanitarian organization addressing hunger and promoting food security.
This position is open to qualified Kenyan candidates only.
Female candidates in particular, are encouraged to apply.
Duties and Responsibilities:
Under the direct supervision of the Senior Logistics Associate and overall supervision of the Logistics Officer, the incumbent
will be responsible for the following duties:-
- Create and maintain Logistics Purchase Orders (POs) in WFP corporate information systems;
- Create and maintain accuracy of Service Entry Sheets (SES) upon confirmation of service delivery;
- Verify invoices and ensure that all supporting documents have been verified and certified;
- Ensure that service provider invoices are forwarded, processed, cleared and payments are made in a timely manner;
- Escalate problems with vendor invoices to ensure prompt action by the appropriate staff or vendor;
- Support reconciliation of data in WFP Corporate information systems to determine validity of invoices, ensure accuracy, and make follow ups accordingly;
- Prepare debit memos to contractors informing them of any losses/damages deducted from their final payments;
- Collect and compile data, produce and/or contribute to the preparation of reports as required;
- Ensure proper filing of invoices and maintain a database of the same;
- Perform other related duties as required.
Minimum Qualifications:
Education:
Secondary school education. A Post-secondary certificate related to the functional area is required.
Experience:
At least three years of progressively responsible support experience including at least one year in the field of accounting, transport, insurance, statistics and logistics operations.
Language:
Fluency in both written and spoken English is a requirement.
Knowledge:
Experience utilizing computers, including word processing, spreadsheet and other WFP standard software packages and systems. General knowledge of UN system policies, rules, regulations and procedures governing the area of work.
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