Human Resource Assistant at Alternate Doors

Human Resource Assistant Job Roles and Responsibilities

• Data base maintenance – For all incoming applications and CV’S and availing them when required, management of staff data – Data
  related to confirmation dates, end of contracts and staffing changes for all the months and preparation of related periodic reports.
• Drafting of all department letters and managing incoming and outgoing correspondences.
• Assist in Leave management – Manage leave, leave schedules and leave administration for all staff.
• Assist in the preparations of work plans, HR reports and budgets
• Registration of new employees to various HR Insurances and the medical scheme and updating the various data bases including
  processing staff badges for all employees
• Ensure that all new staff members submit all their required information and/or documents to facilitate the opening of a file.
• General administration of the department – this includes
• Dispatching various HR correspondences and follow through on delivery
• Taking and keeping departmental minutes
• Provide reports on various aspects relating to staff e.g. turnover rates, exits, leave numbers etc.
• Organize and manage both incoming and outgoing correspondence and telephone calls
• Assist in ensuring that all staff have up to date Job descriptions.
• Assist in the implementation of the Institute’s welfare programs
• Supervising the tea and outsourced cleaning personnel

Requirements for the Human Resource Assistant Job

• A diploma/Degree in HR
• Good communication and interpersonal skills
• Proficient in the use of ICT
• Possess a high sense of integrity and confidentiality
• Pleasant personality, self-driven and able to work under minimum supervision.