HR & Administration Assistant Job at Corporate Staffing

Duties and Responsibilities of the HR Assistant

• Receive, direct and relay telephone messages within the organisation
• Respond to enquiries from walk ins and direct to the appropriate staff member for further assistance
• Assist in the planning and preparation of meetings, conferences and workshops
• Prepare and circulate meeting packs and minutes for meetings
• Ensure compliance on office documentation from utilities, licenses, permits etc.
• Supervise the office assistant and drivers and ensure timely delivery of their duties
• In liason with the HR Manager, prepare and communicate to the employees on office matters / changes.
• In liason with the HR and Sales and Marketing manager develop content to post on Social Media on a daily basis. Give feedback on social media to requests/ enquiries/complaints
• Provide word-processing and secretarial support and prepare and maintain Powerpoint presentations
• Develop and maintain customer records/contacts from the various branches and head office
• In liason with the Sales and Marketing Manager communicate on promotions/new products/ new services to customers in all the branch locations
• Maintenance/monitoring of contacts directory of branch operators and office team, office equipment, stationery and kitchen supplies
• Maintain the general filing system and file all correspondence in the administration department
• Support in the management of the diary for the Managing Director
• Arranging travel for MD and other staff occasionally
• Supporting and attending to branch operators enquiries/requests and feedback
• Maintain an adequate inventory of office supplies at all times
• Assist management team in preparation of reports
• Provide support to the HR Department on branch operators communication, documentation and filing
• Maintain and review the attendance sheet placed at the front office
• In charge of office petty cash for necessary purchases and issue receipts to finance department
• Adhoc duties for the HR where needed; and any other miscellaneous responsibilities

Skills and Qualifications of the HR Admin Assistant

• Higher Diploma/Degree in Human Resource Management
• Minimum 3 years experience in office management
• Must be able to communicate effectively, both in writing and verbally, in English and Swahili.
• Mastery of MS Office Suite, specifically Excel and Word
• Excellent time management skills
• Driving license will be an added advantage