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  • Posted: Nov 3, 2016
    Deadline: Nov 15, 2016
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    Duma Works is changing the way people think about hiring. By efficiently connecting employers and potential hires through our mobile platform, we make finding that perfect person a fun experience, allowing businesses to grow and job seekers to access new opportunities.
    Read more about this company

     

    Operations and Events Coordinator

     

    The company is building a network of  spaces that serve as homes and meeting spots for entrepreneurs and innovators.

     

    Job Objective: Working together with the content team, the candidate will be responsible for developing and maintaining the flow and on-loading of the space’s event on the platform to ensure smooth space operations at all times.

     

     

    In addition, the candidate will act as a resource person towards improvement of events execution as well as work closely with technical teams to improve event management systems processes and services.

     

    The office holder will also work closely with the content curators and the community manager to ensure great member experience.

     

    Main Responsibilities

     

    • To make sure all events at  are scheduled on the platform without conflict, overlap or saturation (Ideally 4 weeks before the event)
    • To ensure all content curators are well equipped and have all the support they need (e.g. equipment) to deliver on planned content
    • Create a smooth flow and facilitate members using the company as a platform for their events (including but not limited to workshops, product launches, round-tables.)
    •  Ensure all events have been processed through a defined marketing process (EDMs, Newsletters, Rotation on the company’s  Screens, Social Media, Events)
    • Run the registry of the attendees of all the events and the space so as to quantify and qualify the flows of individuals in the company on a quarterly basis
    • Maintain a supplies list (who facilitate events e.g. water suppliers e.t.c.) and update accordingly
    • Prepare and present a monthly report of how to improve the engagement with the content curators and what types of event have been done at the space.
    • Prepare operational budgets, forecast and adjust when necessary.
    • Coordinate with relevant parties on menus, food order, event schedule, music and all logistics of events at the company
    • Co-ordinate with Content management to ensure syncing of content and events.
    • Consistently set up banners, booths and other event decor.
    • Analyse event performance, ratios, trends and prepare monthly metrics presentation with recommendations for enhancements.
    • Execute on operational and event enhancement initiatives.
    • Maintain record of and execute all payments, receivables related to the company within the agreed time with supplier e.g 30 day, 60 days, or 90 days
    • Any other duties as may be assigned from time to time

     

    Personal attributes

     

    • Self-driven;
    • results – oriented;
    • team player;
    • problem solving focus;
    • technical zeal;
    • strong time management/organisational skills;
    • hard-working;
    • self-discipline and drive;
    • high integrity and ethical standards;
    • good interpersonal skills;
    • Good prioritising and planning capabilities;
    • Great communication skills, good UX appreciation and practice.

    Check how your CV aligns with this job

    Method of Application

    Cover Letter and detailed CV are to be sent by email to apply@dumaworks.com marking the subject as “2502”, Your Full name &  Phone number e.g. 2502 Barack Obama, +2547xxxxxxxx.
    If you don’t follow these instructions, your application will not go through. Deadline for receiving applications: 15th November 2016 N.B.* You will receive a confirmation email and an alert to take a basic screening test over SMS or online. The email with the test may not arrive immediately. Please be patient. The email/SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test. If you have any issues with the process, please reach out to +254702093793. If you apply and don’t meet these minimum qualifications, we won’t be able to forward your application to the employer

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