Finance & Administration Manager at Frontier Counties Development Council (FCDC)

Finance & Administration Manager Job Duties

• Responsible for planning, coordinating and directing a combination of procurement, financial management and human resource management and development functions and other administrative services;
• Directly supervises personnel performance in line with the approved policies and procedures;
• Prepares and submits FCDC’s annual work plan, accomplishment reports and budget proposals to the Board of Directors for integration and approval;
• Leads the formulation and implementation of policies, systems and procedures in the maintenance and disposition of assets, procurement, utilization and storage of supplies, materials and equipment in accordance with FCDC prescribed standards;
• Reviews and assesses appropriateness and effectiveness of policies, systems and procedures in all areas of procurement and property management and recommend revisions and/or adjustments to improve the efficiency and effectiveness of FCDC policies and processes;
• Reviews documents pertaining to procurement processes, supplies receipts, reports, inventory and disposal among others to ensure compliance to prescribed FCDC rules and regulations;
• Prepares procurement documents e.g. purchase orders, job order and bidding/tender documents;
• Conducts regular in-house inventory of all assets of FCDC and prepares inventory reports annually;
• Recommends and prepares property disposal plan in accordance with prescribed FCDC rules and regulations in coordination with the property inspector and the accountant;
• Ensures updating of directory of accredited and pre-qualified suppliers, contractors, service providers.

Qualifications for the Finance & Administration Manager Job

• Bachelor’s degree in business administration, finance or other recognized professional accounting qualification, with a post-graduate qualification being an added advantage;
• At least 5 years of progressively responsible experience in managing finance and administration, ideally for a development sector or private entity;
• Knowledgeable of financial planning and budget management principles, policies, laws and regulations as applied to development institutions;
• Demonstrated ability to work cooperatively as a member of a team and ability to communicate clearly to diverse audiences;
• Ability to supervise and train employees, to include organizing, prioritizing and scheduling work assignments;
• Excellent computer skills especially Microsoft Office, internet and intranet, excel and use of other accounting packages.