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  • Posted: Feb 17, 2017
    Deadline: Not specified
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    The foundation that began as three mothers around a kitchen table in 1988 is now the leading global nonprofit organization dedicated to eliminating pediatric HIV and AIDS. Browse this timeline to learn how it happened.


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    Receptionists

    Job Summary
    To provide front office support to the EGPAF Kenya Nairobi Office.

    Responsibilities for the Receptionist Jobs

    Reception

    • Answer incoming telephone calls and take messages ensuring that communications are efficient, accurate and comprehensive.
    • Receive visitors and direct them to the concerned person using good public relations skills
    • Maintain reception information/literature.
    • Keep the reception area (and whole office) tidy and welcoming during office hours.
    • Ensure Nairobi Office Access Procedures are followed at all times.
    • Update EGPAF Kenya Staff Contact list on a monthly basis and disseminate to All Staff.
    • Ensure good relationship between the Foundation and the public in person, over the phone, and through e-mails when interacting with or visiting the Nairobi Office.
    • Ensure the reception is manned at all times; during leave and lunch time.

    Mail Administration

    • Receive and distribute mail accordingly; acknowledge receipt of all incoming mails, register the same and channel to responsible official for action.
    • Administer outgoing documents and parcel courier through DHL and Securicor.
    • Compile all documentation for payment.

    Travel

    • Oversee and facilitate hotel, transport logistics, visa requirements, and other travel needs for staff.
    • Organize and assist with international travel arrangements for all staff.
    • Manage requests for taxis and ensure all invoices are prepared and submitted to the finance office for payment.
    • Manage key vendor relationships with local hotels, Travel Agency, etc.

    Petty Cash Management

    • Update petty cash register on a daily basis, attaching all original receipts
    • Maintain and administer the Nairobi office petty cash as per the petty cash policy
    • Ensure all petty cash approval thresholds are adhered to.

    Office supplies

    • Receive and log office supplies including carrying out periodic stock takes and replenishment

    Qualifications for the Receptionist Job

    • Diploma in Secretarial studies.
    • A minimum of 2 years’ experience as Receptionist.
    • Previous experience in working with international NGO’s is required.
    • Strong interpersonal communication, relationship building and organizational skills
    • High quality written & oral communication ability
    • Ability to negotiate solutions to problems
    • Strong computer literacy
    • Fluent reading, writing, and speaking in both Kiswahili and English

    Method of Application

    Interested and qualified? Go to Elizabeth Glaser on chj.tbe.taleo.net to apply

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