Administrative Secretary at Ethics and Anti-Corruption Commission

REF:EACC/HR&ADM/ADM SEC/09

Reporting to the Deputy Director, Human Resource Management, this position is responsible for the provision of administrative support to the Directorates/ Departments/ Regional Offices within EACC to ensure efficient and effective delivery of service.

Duties for the Administrative Secretary Job

• Producing documents, typing out letters, memos, briefs, reports and ensure maintenance of confidential documents in the department;
• Managing the office diary inclusive of appointments, foreign and domestic travel itineraries, travel bookings and hotel reservations for the management to facilitate timely management of events;
• Analysing and assigning incoming mail, fax, and emails on behalf of the senior management and route them to the respective departments for further action to ensure timely feedback on actions;
• Managing office protocol and public relations, receive and screen incoming calls, and correspondences and act as the link between executive offices, internal and external visitors to ensure efficient response time;
• Maintaining office systems that include data management and files for efficient record preservation;
• Following up on issues that require interdepartmental coordination for the engagement of various stakeholders to ensure effective communication is relayed;
• Arranging for departmental staff travel to include itineraries, bookings and hotel reservations;
• Maintaining up to date file systems in the department and track file movement out of the department to ensure accountability of the file user;
• Receiving all documents for notations, signature to be actioned by the respective managers to ensure appropriate actions are carried out.

Administrative Secretary Job Requirements

• Minimum of 3 years relevant work experience from a reputable organization;
• Diploma in Secretarial Studies or its equivalent from a recognized institution;
• Kenya Certificate of Secondary Education (KCSE) mean grade C minus or its equivalent from a recognized institution;
• Kenya National Examination Council certification;
• Typing III (50WPM);
• Certificate in Computer skills;
• Shorthand III (100WPM);
• Business English III;
• Demonstrated integrity and professional competence as reflected in work performance and results.
• Demonstrable computer application skills
• Excellent Communication skills
• Good interpersonal skills