Programme Management Officer at United Nations

Responsibilities

Under the overall guidance of the Chief of the Regional Office, the incumbent carries out the following duties and responsibilities: Contributes to the development, implements and evaluates assigned programmes/projects, etc.; monitors and analyses programme/project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and initiates corrective actions; liaises with relevant parties; ensures follow-up actions. Under the guidance and supervision of the Chief of the Regional Office, supports Member States in the region in the development and implementation of their national disaster risk reduction plans, through risk assessments, development of disaster loss data bases and disaster risk profiles. Serves as a focal point for disaster risk knowledge and analysis in the region and contributes a regional perspective and lessons learned to a global UNISDR community of practise on disaster risk knowledge and analysis. Collaborates closely with UNISDR colleagues responsible for global risk analysis, risk modelling, and reporting and disaster loss databases in the Sendai Monitoring Branch in UNISDR headquarters.

Provides substantive backstopping to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc. Initiates and coordinates outreach activities; conducts training workshops, seminars, etc.; makes presentations on assigned topics/activities. Upon delegation from the Chief of the Regional Office, participates in regional or national meetings on the implementation of the Sendai Framework in the region, provides programmatic/substantive expertise, and holds programmatic/substantive and organizational discussions with representatives of other institutions. Drafts written outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, etc. presenting the analysis of the disaster risk in the countries in the region and progress and lessons learned in reducing disaster risk.

Identifies capacity development needs in the region and provides, under the overall guidance of the Chief of the Regional Office, substantive input to the Chief of Global Education and Training Institute (GETI) to effectively support the capacity development of member states and key partners in the region in the areas of risk assessment and analysis, risk profiles and disaster loss databases.

Contributes at his/her level to programmatic/administrative tasks necessary for the functioning of the Regional office, including preparation of work plans and budgets, and monitoring and reporting on budget/programme performance in the context of results-based management. Ensures that the outputs produced meet high-quality standards; that reports are clear, objective and based on comprehensive data; and that they comply with relevant organizational mandates.

Carries out other duties as assigned by the Chief of the Regional Office.

Competencies

PROFESSIONALISM

• Knowledge and understanding of theories, concepts and approaches relevant to disaster risk reduction, climate change adaptation and other risk management topics;
• Ability to identify issues, analyze and participate in the resolution of issues/problems;
• Ability to conduct data collection using various methods;
• Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases;
• Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities;
• Shows pride in work and in achievements;
• Demonstrates professional competence and mastery of subject matter;
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
• Is motivated by professional rather than personal concerns;
• Shows persistence when faced with difficult problems or challenges;
• Remains calm in stressful situations;
• Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

COMMUNICATION:

• Speaks and writes clearly and effectively;
• Listens to others, correctly interprets messages from others and responds appropriately;
• Asks questions to clarify, and exhibits interest in having two-way communication;
• Tailors language, tone, style and format to match the audience;
• Demonstrates openness in sharing information and keeping people informed.

TEAMWORK:

• Works collaboratively with colleagues to achieve organizational goals;
• Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others;
• Places team agenda before personal agenda;
• Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
• Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

ACCOUNTABILITY:

• Takes ownership of all responsibilities and honors commitments;
• Delivers outputs for which one has responsibility within prescribed time, cost and quality standards;
• Operates in compliance with organizational regulations and rules;
• Supports subordinates, provides oversight and takes responsibility for delegated assignments;
• Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree (Master’s degree or equivalent degree) in business administration, management, economics or a related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.